Senior Operations Officer

Country: Kenya

Organization: Options Consultancy Services

Closing date: 23 Aug 2023

Options seek a Senior Operations Officer who will assist staff and visitors in the efficient operations of Options’ relevant programmes. This includes coordinating office administration, procurement, security, fleet, and asset management.

Responsibilities:

The Senior Operations Officer will be expected to work closely with colleagues based in Kenya and internationally on operations-related issues and ensure procurement, asset management and security policies and procedures are strengthened and complied with.

• Develop and maintain a database of preferred suppliers with all relevant details, legal status, and tax clearance status in line with Options’ Procurement Policy and manage such suppliers to provide goods and services by identifying work required.


• Ensure robust administration systems are established and maintained for the office. This includes the management and renewal of office lease agreements for all Options Kenya offices, acquisition of capital items including e.g., furniture, and equipment in line with current Options procurement policies, maintenance of the premises and developing and implementing administrative protocols that comply with Donor and Options internal regulations and standards.


• Ensure implementation of safety and security protocols per the security management policy requirements for the Kenyan offices.


• Oversee and ensure compliance with Options Kenya asset management policies and procedures and donor rules and regulations of managing assets.


• Line manages the administration assistant & programme driver by providing direction and support, liaising closely with other programme staff to build a collaborative admin team culture, building staff capacity where feasible.

Person specification:

• Bachelor of Business Management or other relevant discipline


• Minimum of 5 years of experience in a similar role


• Demonstrated strong administrative skills


• Effective interpersonal skills


• Excellent written and oral communication skills


• Previous experience with international donors such as FCDO, UN, and World Bank


• Experience in office administration and procurement according to best practice guidelines


• Ability to multi-task and cover multiple work streams simultaneously, to work independently, and as a team member, under pressure and to deadlines


• Self-starter; self-reliant with excellent organisation, coordination, time


• management and planning skills


• 
  Committed and hard-working with ability to work under pressure.
  

Benefits:

Options offers a comprehensive benefits package including 25 days annual leave, Birthday day off, wellbeing day off, pension, 13th month pay and a generous medical cover.

Other information:

• Options is dedicated to equal opportunity for all and recognises that every individual is unique. Whilst we always seek to embrace individual differences and celebrate the diversity of our workforce, we also want to ensure that every team member is suited to their role and that they are given the best opportunity to succeed.


• Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and post holders to share this commitment.


• We seek people who are pro-choice, promote diversity and inclusion, are energetic and enthusiastic about Options’ vision.


• 
  Applicants must have the right to work in Kenya.
  

How to apply

• To apply, please fill in the form HERE.


• Closing date for applications is: 23 August 2023
  


• Only shortlisted applicants will be contacted for interview.


• Please note that this role will be subject to full pre-employment background checks including criminal record check, identification check, employment references and right to work verification (where appropriate).