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Sep 4, 2011

Logistics Assistant

Description:

The Position

Based in Nairobi, you will locally assure the purchase of material in accordance with all HI purchase procedures. As an assistant support logistician, you will organize, centralize and file all the procurements files and ensure an efficient following of the items till the delivery.

You will also support the Nairobi logistician in all his routine jobs, including the Nairobi base management.

Hierarchical Relationships

Line manager: Capital LogisticianLine manager+1: Logistic coordinatorResponsibilities and Tasks Description

1. To purchase items needed by the programs or the logistic department

Purchase items needed by the program and to respect Handicap international procurement procedures.
Identify suppliers, and collect quotations, according to purchase services requestsEnsure all the needed information are identified on the quotationsNegotiate the price, delivery time and others terms with suppliersTo give all necessary information on suppliers, items, to the logistician2. Administrative compliance of purchases files
Ensure the adequate filling of purchases files: signatures, presence and validity of the documents.Maintain well organized records of the orders according to the HI purchase procedures.Plan the request in advance for all stock material needs in offices and accommodations.Keeps awake of the security situation in the area of activity of the mission and the region in which it is located and transmits this information to his hierarchic superiors.Report any incident inside or outside the base to his immediate superior.

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