Futures Group Operations Associate Job in Nairobi Kenya

Job Description

Title: Operations Associate

Location: Nairobi, Kenya

Center/Dept: Futures Group Kenya Office

Company Profile

Established in 1971, Futures Group develops and delivers innovative, locally relevant, evidence - based solutions to improve the health and well being of people around the world.

We assist governmental and non-governmental agencies, foundations, and the private sector by designing, implementing and evaluating programs in HIV/AIDS, sexual and reproductive health, population and family planning, maternal and child health, infectious diseases, and gender.

Futures Group has deep expertise in policy and advocacy, research and strategic information, health markets and private sector engagement, modeling and economic analysis, patient monitoring and management/HMIS, strategic consulting, and program management.

Position Summary

The Operations Associate will be technically accountable to and will assist the Kenya Futures Group Finance Officer achieve all financial, administrative and operational deliverables within Kenya Futures Group scope of works.

Technical Experience

University Degree in Commerce or related field6 months working experience, with knowledge of USG funding mechanism and CPA being an added advantage
Responsibilities

Under the technical supervision of the finance officer:

Prepare Bank reconciliationAssets MaintenanceMaintain the inventory list for all assets purchased per projectEnsure all assets are tagged appropriatelyPrepare transfer letters for any transferred equipmentSolicit 3 quotes for all requisitions as fitFor all RFP place adverts in the national publications as fitPrepare and maintain all vendors filesLocal Hire functions for FXTEs and Consultants:Place advertisement in the local paperPrepare files for the review panel for all candidatesSend all names of the candidates to HQ for Denial ScreeningFor successful candidate send FG standard recruitment documents for completionDistribute Interview packets of CVs, Biodata and FG interview Guide to the interview PanelConfirm interviewees salary history using Salary Verification FormPrepare draft Contracts for review by COP/SD for onward transmission to HQSet up personnel files as well as vendor file (Expense and Travel Report)Obtain VEID from FG Finance and Accounting DepartmentReview all staff timesheet for correctness and forward to COP/SD for signatureMaintain leave, sick, compassionate maternity/Paternity leave records for all staffMaintain stock bins for all purchases as well us keep store room keysMake all travel arrangements for all approved travel which includes hotel, air travel and local running among othersFor workshop and meeting, prepare list of all invitees, affiliates and reimbursement categories as well as the reimbursed amountsAny other duties as required by Chief Of Party or Senior DirectorAll applicants are requested to direct their resume’s to futuresgroupcareers@gmail.com by September 20th 2011 with the email title reading Application for Operations Associate, Futures Group Kenya

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