Deputy Regional Director - Operations

Plan Plan is one of the oldest and largest children's development organisations in the world. We work in 49 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan's vision is of a world in which all children realise their full potential in societies that respect people's rights and dignity, our aim is to achieve lasting improvements in the quality of life of deprived children in developing countries. Plan is independent, with no religious, political or governmental affiliations.
PLEASE QUOTE REFERENCE NUMBER AS: RE001

We are looking for a Deputy Regional Director of Operations reporting to the Regional Director of the Region of Southern and Eastern Africa, based in our Kenya Regional Office. The role is to lead the regional office operations support team and to manage finance, IT, administration, legal, risk management, and sponsorship and security services efficiently and effectively and ensure accountability in these areas. And to manage operation support functions towards the countries and oversee the administration functions of the regional office.

About the role

?Deputizes for the Regional Director
?Supports the Regional Director in the overall management of the region
?With the Regional Director and the Deputy Regional Director for programmes support, represents Plan externally in the region and internally within the organization.
?Works closely with Regional Finance Manager to support efficient and effective financial management in the Regional Office
?Works closely with the Regional ICT Manager to ensure Plan offices have a functioning ICT infrastructure and support.
?Oversees implementation of administrative policies and procedures
?Oversees security planning and management
?Oversees sponsorship planning and management and reviews achievement of targets
?Oversees review of agreements and contracts
?Oversees audit planning and follow-up
?Works closely with People & Change Partner to manage region-wide human resource needs in line with global and local people policies
?Oversees the management of the regional risk register and risks in general.
?Works closely with the People &Culture partner to ensure that child protection policies are adopted and adhered to across the region.

Outputs and Deliverables

•Country Agreements Reviewed
•Country Offices partnership agreements and Memorandum of Understanding reviewed
•Regional Offices partnership agreements prepared and reviewed
•The operational components of the Country Strategic Plans are reviewed and consistent with global and regional policies and strategies
•Sponsorship transactions and child data implementation are in line with global standards and requirements
•Audit follow up with Audit Action Lists and quarterly reports and field visits are done according to schedule
•Regional security strategies. Guide Plan in its efforts to provide for the safety of its staff and volunteers and make sure these are in line with global security policy
•Risk management strategy is implemented in countries and in line with the Risk Management policy.
•All Country Offices are advised and prepare and maintain updated security plans specific to locations
•An updated risk register.
•Yearly Regional and Regional Office budget preparation and oversight is provided.
•Financial monitoring reports.
•Manages the budget for regional office operations support.
•Oversees the management of the regional office budget.
•Oversees the operational support to countries.
•Oversees the Regional budget for Sponsorship support
•Member of Regional Operational Management Team and the Regional Management Team

About You

?Preferably educated to Masters degree level or equivalent through work experience
?Extensive general management experience, preferably in the NGO sector ideally at Director level
?Extensive operations support management experience in a development organization
?A thorough understanding of and experience with a wide range of donors
?Strong communication and representational skills
?Fluent in English
?Sensitivity to working in a culturally diverse organization and region
?Experience of working with non-for-profit organizations in a developing country

Travel Requirements
The post is based in Nairobi and there is an expectation that the post holder will travel up to 50% of the time within and outside the region

Reference and background checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.

PLEASE QUOTE REFERNCE NUMBER AS: RE001

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