Expression of Interest for Unclaimed Financial Assets Reporting, Compliance and Collaboration System

The Unclaimed Financial Assets Authority
Unclaimed Financial Assets Reporting, Compliance and Collaboration System
The Unclaimed Financial Assets Authority (UFAA) is an Authority established under the Unclaimed Financial Assets Act, 2011, Laws of Kenya. Section 36 of the Act provides that the Authority shall -
a. Maintain an electronic or other database of all unclaimed assets submitted to it under the Act;
b. Include in the database the prescribed particulars for each unclaimed asset;
c. Make the database available to the public, subject to any restrictions imposed for purposes of protecting the privacy of owners.
 In order to comply with the above provision of the Act, there is urgent need for the Authority to put in place an unclaimed financial asset reporting, compliance, and collaboration system. The system is expected to be an end-to-end process that commences with a web based reporting of unclaimed financial assets by holders, unclaimed assets register, trust fund management, financial reporting, and management of claims processing (reunification). 
The Authority invites suitably qualified vendors to indicate their interest to supply and implement an unclaimed financial assets, reporting, compliance, and collaboration system.The scope of work for this implementation will cover the following specific activities:
a. Supply a suitable unclaimed financial asset reporting, compliance and collaboration system based on
the detailed technical and functional specifications to be provided.
b. Configure and customize the system based on a mutually developed and signed off business plan..
c. Enhance the system to meet the requirements of the Authority’s procedures.
d. Develop interface programs to other systems in the Authority and the Government of Kenya.
e. Review the Act, legal framework, regulations and other available documents in order to ensure that the system is scalable to future processes as provided by the Authority’s regulations.
f. Customize the system for the Authority in line with the current legal framework governing unclaimed financial assets in the country.
g. Migrate both transaction and non-transaction data that will have been submitted by holders to the new application for continuous business processing.
h. Facilitate both technical and functional system testing and acceptance.
i. Provide guidance to the Authority to enable development and implementation of a knowledge transfer program to its officers on the systems implementation, i.e.:
i. Undertake end user training and accreditation of users, system administrators, trainers and holders of unclaimed assets.
ii. Provide a minimum of 24 months maintenance and support, after system acceptance and when in production.
iii. Facilitate the pre go-live preparations that include organizing pre go-live demonstrations with various user groups individually and collectively and developing a final go-live plan.
iv. Undertake post go-live support on an ongoing basis. Such support will include; onsite support over the period required to stabilize the system after go-live (3 months), on and offsite support following successful go-live and periodic maintenance of the system including installation of patches and new releases.
v. Provide advice to the Authority on the scoping of hardware requirements for the system application. This includes review and advice on the appropriate hardware specifications, appropriate infrastructure and requirements of other peripheral devices (type and number) that may be needed for the environment.
vi. Provide options and costs for hosting the system in their own or external data centers.The implementation of the system should be carried out by a firm with competence in either ICT and Unclaimed Financial Assets services, or a consortium of firms (ICT and Unclaimed Financial Assets) with practical and recent experience in Information Systems development, as well as awareness of Unclaimed Financial Assets services.UFAA (the Client) invites eligible firms to express their interest in providing this service. Interested firms shall provide information indicating their professional capability to undertake the implementation of the system. Such information may include brochures, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc. The firms should provide the most recent profile showing their experience, qualifications, capabilities, references and details of experience especially in the area of their expertise etc. Interested eligible firms should submit their expressions of interest to the address below. Firms may associate to enhance their qualifications. The deadline for submission of Expressions of Interest is 10.00 hours East African Time on Monday, 30th June 2014.
Firms that can offer this software solution as a service can also express interest.
The EOI should be in plain sealed envelopes clearly marked “EOI for The Unclaimed Financial Assets Reporting Compliance and Collaboration System”. The envelopes should be addressed to:
Chief Executive Officer
Unclaimed Financial Assets Authority
P.O. Box 28235–00200
Nairobi
The envelopes should be deposited in the tender box on the 6th Floor, the National Treasury, Treasury Building during normal working hours.
Applications shall be opened immediately thereafter, in the presence of candidates or their representatives who may wish to attend, in the boardroom situated on the 6th Floor, Room 603, Treasury Building.