Kirinyaga County Personal Secretaries Jobs in Kenya

Kirinyaga County Public Service Board
The Kirinyaga County Public Service Board wishes to recruit competent and qualified persons to fill the following vacant positions pursuant to the constitution of Kenya article 176 and the County Government Act No.17 of 2012.
 Ref: CPSB 10/06/2014
Job Group - KThe role will be responsible to respective executive by providing personal administrative support through conducting and organizing administrative duties and activities including receiving and handling informationRoles and Responsibilities

The Personal Secretaries will have the following duties and responsibilities:Prepare and manage correspondences, reports and documentsOrganize and coordinate meetings, conferences, travel arrangementsSet up and maintain filing systemsRecording of proceedings and minutes,Typing from drafts and manuscripts, processing data;Operating office equipment;Attending to visitors/clients;Handling telephone calls and appointments;Ensuring security of office records, equipment and documents, including classified materials;Preparing responses to simple routine correspondence;Undertaking any other secretarial duties that may be assigned.For appointment to this grade, a person must have:-A Bachelor’s Degree in Secretarial Studies or a Bachelor of Business and office Management or equivalent qualifications from a recognized institution; ORDiploma in Secretarial Studies from KNECK or its equivalent qualifications from a recognized institution. ORThe following qualifications from the Kenya National Examinations Council:Shorthand III (minimum 110 w.p.m.)Typewriting Ill (50 w.p.m)/Computerized Document Processing IllBusiness English III/Communications IICommerce IIOffice Management III/Office Administration and Management III; andSecretarial Duties II;Knowledge and experience of relevant software applications - spreadsheets, word processing, and database managementProven experience in information and communication managementKnowledge of administrative and clerical proceduresRelevant work experience of not less than five yearsWork experience in the public sector will be an added advantageImportant information to all candidatesOnly shortlisted candidates will be contacted.Terms of service contract or permanentShortlisted candidates shall be required to produce their National Identity Cards, Academic and Professional Certificates and Testimonials.All interested candidates should satisfy the requirements of Chapter Six of the Constitution including the following clearances:Certificate of good conduct from the Criminal Investigations Department (CID)Clearance certificate from Higher Education Loans Board (HELB)A tax compliance certificate from Kenya Revenue Authority (KRA)A certificate from the Ethics and Anti-Corruption Commission (EACC)Certificate of clearance from any of the Credit References Bureaus (CRB)All applications should reach the Secretary on or before 20th June, 2014 at 5.00pm.
Kirinyaga County Government is an equal opportunity employer. Persons with disability are particularly encouraged to apply. Canvasing will lead to disqualification.All written applications, CVs, copies of certificates, testimonials and identity card should be submitted in a sealed envelope clearly marked on the left side the position being applied for and addressed to:
The Secretary,
Kirinyaga County Public Service Board,
Office of the Governor,
P.O. Box 260-10304,
Kutus.
Hand delivered applications should be dropped at the Kirinyaga County Public Service Board offices, Kirinyaga County Government Head Quarters, Kutus.