MSF Switzerland Administration Manager Job in Juba, South Sudan

Médecins Sans Frontières (MSF) Switzerland is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

MSF Switzerland (MSF-CH) is currently seeking to employ a qualified candidate for the following position:

Function: Administration Manager

Start date: As soon as possible

Number of Vacancies: 1

Location: Juba

Scope of Responsibilities:

The administration manager in the capital supports an effective and progressive Human Resource Management (HRM) organisation in collaboration with the Human Resource Coordinator. 

She/He is responsible to promote qualitative aspects of administration for all issues regarding international staff in the mission, and domestic staff at coordination level.
Implements MSFCH policies and develops management procedures and toolsParticipates to HRM structures and administrative matters with HR CoordinatorEnsures strict compliance with MSF guidelines, standards, policies and procedures for the missionSupervises all movement of personnel and all related formalitiesOversees visa application/renewal process for international staff Works closely with Finance Department on per diem preparation for international staffEnsures proper accommodation facilities for international staff, maintenance and related servicesEnsures files and databases are up to date at all timeParticipates in the preparation of budgetsMakes sure staffing is adequate in the admin department to respond to operational needsSupervises administrative assistant and manages team of cooks and cleanersEnsures and applies a qualitative recruitment process when neededEnsures regular meetings and acts as a source of  information to the HR coordinatorDegree or Higher Diploma in Business Administration from a recognized institutionMinimum 2 years relevant experience with demonstrated skills administrationExcellent computer skillsExcellent command of written and spoken EnglishManagement/Supervisory skillsNGO experience will be an added valueOpen-mind person with very good organizational, negotiation, problem solving, leadership and communication skillsAbility to listen, diplomatic, service and solution orientedFlexibility, ability to work in a multi-disciplinary and multi-cultural environmentAble to work to strict deadlines and under pressureGood team player How to Apply

Interested candidates are invited to submit their application letter and a detailed CV to the HR department at MSF Switzerland via email msfch.juba.HR@gmail.com latest by 20.11.2014 at close of business 5pm. 

Short-listed candidates will be invited to an interview.