Position Name: Human Resource and Administration Officer

Position Code: SCI-HRO Daadab

Status: New

Team / Programme: Programme Operations

Post Type: National ( 1 year contract with possibility of extension)
 Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
 Role Purpose: Under the supervision of the Area Programme Manager, the HR and Admin Officer will guide recruitment, contractual and performance management process, and support the implementation of Save the Children’s Child Safeguarding Policy. In this challenging environment, the Dadaab HR and Admin Officer will have a is responsible not only for compliance with critical SCI policies, but also to ensure the most critical resources of the organization – it’s staff – are fairly managed and compensated, and have appropriate access to opportunities for capacity development, career development and progression.

Scope of Role:
Reports to: Area Programme Manager, with a technical reporting line to the HR & Admin Coordinator, NairobiDimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. In February 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Nairobi, Turkana and Wajir. We work through partners in many other parts of the country. We have a staff complement of around 300 staff and an operating annual budget of approximately US$25 million in 2014.

Key Areas of Accountability:
 

Responsible for compliance with SCI HR policies and procedures in Dadaab area programme;Oversee all recruitment, performance management, capacity gap assessment, and contractual processes in Dadaab; Work with Programme Managers to plan recruitment at grant start up;Support field recruitment managers by ensuring laid down policies as pertains to recruitment are followed.Ensure preparation of recruitment planners & job adverts for circulation to various distribution groupsParticipate in field office recruitment panels as requested by line managerPrepare employment contracts and other documents relating to terms and conditions of employment and joining formalities for new local staff and casualsManage Area staff employment contracts records; liaise with the Line Manager to ensure timely renewal.Ensure up-to-date personnel records are maintained according to organizational best practice and compliant with both organizational policy and the appropriate local legislation.Update and maintain the organizational chart and staff lists as and when changes occur and share with Nairobi HR department.Manage disciplinary and grievances issues arising from the area officePrepare & submit HR & payroll reports to Nairobi HR department on a monthly basis Responsible for developing and undertaking induction processes for all new hires and ensuring that all sectors participate in these induction processesFacilitate evaluation of induction processes and monitoring effectiveness of the induction process and feedback to line managerResponsible for monitoring field office staff leave status i.e. annual leave, sick leave, compassionate leave, paternity/maternity, TOIL and R&R, ensuring regular updating of the leave database and status reports sent out to line managers, track leave ensuring this is shared with Nairobi HR department.Ensure exit interviews are carried out and through this and other means bring recommendation and key issues to Support Services Coordinator.Ensure compliance with all relevant Save the Children policies and procedures with respect to child safeguarding, health and safety, security, employment equal opportunities and other relevant policies.In conjunction with line managers ensure that all staff understand and observe the Child Safeguarding Policy and Code of ConductFacilitate and Administer staff medical insurance, ensuring employee insurance eligibility list is currentManage HR and Admin staff performance in compliance with SCI Kenya PoliciesProvide support to line managers and staff on objective setting, performance development plans and performance review therefore ensuring that it is happening in a timely and effective way.Ensure cost effective ways of running kitchen facilitiesOversee and manage the Cleaners ensure office and guest house facilities are kept in a good state of cleanliness and repairDelivering Results: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/organisation.Developing Self and Others: Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future.Problem Solving and Decision Making: Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation and making appropriate judgements. Applying Technical Expertise: Applies the required technical and professional expertise to the highest standards, promotes and shares best practices within and outside the organisation.Working Effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives. Knows when to lead and when to follow and how to ensure effective cross- boundary working.A first degree in Business Administration, Social Sciences or relevant field.A post-graduate Diploma in Human Resource Management.Minimum 5 years’ experience in similar rolesGood knowledge and experience of generalist HR issues, including Kenya Employment Law, recruitment and selection, interpretation and application of policies and procedures, restructuring, reward and employee relations.Proven ability to influence and negotiate at senior levels and build capacity within management teams.Experience in managing disciplinary a grievance issues and monitoring and coaching HR staff and other managers involved in such cases.Experience in developing contracts and MOUs with similar agenciesExperience in facilities management;Excellent communication skills (Verbal and Written), with the ability to provide clear effective advice on a range of HR issues. Fluency (written and oral) in English is requiring. Somali language skills a major advantage. Excellent presentation and facilitation skills.Strong team player, collaborative and capable of building effective relationships across all levelsStrong results orientation, with the ability to challenge existing mind-setsProblem solving and risk mitigating skills Comply with the requirements of Save the Children’s Safeguarding Policy and other Global Policies.Commitment to Save the Children valuesHow to Apply

Interested candidates are required to submit a CV and mandatory Cover letter to Kenya.jobapplications@savethechildren.org indicating the Position Code & Title on the subject line by 22nd December 2014. 

Only shortlisted candidates will be contacted. 

Vacancy: Finance and Administration Manager
Reports Directly To: General Manager

A not-for-profit organization with Members all over the country is looking for Finance and Administration Manager to fill the above mentioned post starting 1st January 2015. 

He / She must have the following credentials
 The Position will oversee the day-to-day financial operations of the company by providing financial & accounting leadership.Ensure that all Administrative and finance-related functions and activities are performed in timely manner and with no disruptions.Provide the respective monthly management reports to the General Manager, including expenditure and other financial information, in a timely and accurate manner.Analyze compensation packages, taxation and statutory requirements, and all HR benefits making sure that the organization takes into account the comprehensive financial impact of such obligations and benefits.Develop, maintain, and implement local office policies and procedures for finance and accounting and make sure that all staff are aware and are trained on compliance.Ensure that all procurement of goods and services complies with procurement systems, policies, and procedures.Any other duties as assigned.Bachelor’s degree in Commerce, Finance, or Accounting. (A relevant master’s degree will be an added advantage)Certified Public Accountant of KenyaAt least 3 years’ experience as a finance manager or senior accountant.Excellent Administration and people management skills.Excellent experience preparing financial management reports.Good skills in analysis of financial data to provide informative reports to non-finance managers.Strong accounting skills, budgeting skills and experience in managing general ledger, journal entries, payroll, payables and receivables, and balance sheet.Advanced computer user skills in MS Office programs, particularly Excel.Very good experience using various financial accounting software.Strong organizational skills as well as attention to detail.Excellent oral and written English skills.
DNA/1740
P.O. Box 49010-00100,
on or before the 12th of December 2014

Title: Finance and Administration Manager
Salary: KShs 180,000 – 230,000
Our client is a manufacturing company dealing with the manufacture and marketing of cold stores, prefabricated building, roof systems and associated products. They seek to hire a Finance and administration manager.

Job Purpose: To offer leadership in the areas of finance, business planning and budgeting, human resource and administration management.

Duties and Responsibilities

Provide leadership to the finance and administration department.Analyze and presents financial reports in an accurate and timely manner.Production of all production accounts (quarterly & annually) in line with company’s timetable and requirements.Ensure all inventory accounts are fully reconciled each month.Coordinate and facilitate internal and external auditsMaintain system of accounts and keep records of all company transactions and assets.Oversee and lead the procurement function of the company.Oversee and lead budgeting and planning process in conjunction with the management.Manage organizational cash flow and forecasting.Manage cash reconciliations, monthly cash account and petty cash, bank deposits and deposit logs Develop and training staff to work and understand the analysis of data and making informed decisionsResponsible for managing staff.Develop departmental synergy through teamwork.Update and implement all necessary business policies and accounting practices.Technically support contract/vendor management, office expenditures, inventory tracking and logistics.Monitor compliance with accounting principles and company policyAssures compliance with statutory provisionsResponsible for all inventory and running of ERP.    Effectively communicate and present the critical financial matters to the board of directors.Oversee and ensure high quality administrative support. Develop financial, administrative and HR policies and procedures in accordance with the organizations strategic and operational plans.Ensure compliance to local regulations and liaison with workers unions.Handle all payments, payroll and maintain supporting documentation and ensure submission of statutory deductions. Bachelor’s degree in Finance and or Accounting.At least 5+ years of relevant finance and administrative experience.Experience in inventory control and running ERP.The position requires strong accounting knowledge and analytical skills.Knowledge of finance and HR policies and procedures.Good working knowledge of Accounting Policies and ProceduresPayroll and/or accounts payable/receivable and general ledger experienceFinancial analysis and budgeting and planning skills.Computer skills - high proficiency with Microsoft Excel, Word and Power Point. Excellent analytical skills: able to clearly link financial results to operational performance drivers generate alternatives and drive positive change.Ability to clearly communicate complex financial information. Demonstrated success in managing HR and administrative departments.
If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Finance and Administration Manager 180 – 230K) to vacancies@corporatestaffing.co.ke  before 15th December, 2014

Kindly indicate your current/last salary on your CV

N.B: We do not charge any fee for receiving your CV in our database nor for interviewing
Only candidates short-listed for interview will be contacted.

Africa Harvest Biotech Foundation International (AHBFI or Africa Harvest) is an International Agricultural Technology Development and Dissemination Foundation incorporated in the United States of America as a non-profit organization. It has its headquarters in Kenya and operational regional offices in Johannesburg, South Africa, Toronto Canada and Washington D.C in the U.S.A. The vision of Africa Harvest is ‘to be a lead contributor in making Africa free of hunger, poverty and malnutrition’ while the mission is ‘to apply innovative approaches to impact rural communities through sustainable agricultural development’.The Foundation seeks to empower rural communities in Africa by providing appropriate technologies to boost their food production and income.

Africa Harvest is seeking motivated individuals to fill the following position:-

Finance, Administration & Human Resources Manager

Department: Finance and Business Development

Report To: Chief Executive Officer

Supervision

Administrative OfficerProcurement OfficerAccountantPurpose: Oversee financial accounting, human resources management, general office administration and ensure compliance with statutory requirements in all countries where Africa Harvest operates.

Finance Management Functions:

Prepare regular quarterly and annual financial and management reports;Generate donor financial reports;Prepare audit files and coordinate the audit process for the organization;Collate and compile data for local and international legal and tax requirements;Guide Program Directors and others staff in the preparation of the annual Budget;Prepare  and compile project budgets;Review payment vouchers and supporting documents to ensure transactions are valid;Post payment vouchers to electronic accounting system on a daily basis;Prepare cash flow projections and bank reconciliation statements on a monthly basis;Prepare the payroll on a monthly basis;Prepare Consultancy Contracts, MOUs and Partnership Agreements;Submit all statutory payment of statutory deductions on time;Develop and implement financial policies and procedures;Authorize petty cash use up to a defined limit; andSupervise and train staff in the Finance section.Develop, document, implement, test, and maintain a comprehensive internal audit plan and system of internal controls to help provide assurance that applicable laws, regulations, and Foundation policies and procedures are complied with judiciously;Examine financial transactions for accuracy and compliance with institutional policies and applicable laws and regulations;Evaluate financial and operational procedures to assure adequate internal controls are present;Work with the CEO and Senior Management to identify key business risks, assess those risks, and establish risk management procedures and practices based on best practices;Oversee the preparation and timely filing of the tax returns;Prepare necessary reports for the Board of DirectorsHuman Resources Management and Admin  FunctionsDevelop  human resources management strategies, policies and procedures to enable AHBFI attract, develop and retain a qualified and motivated workforce to achieve its objectives;Communicate the roll out of HR policies and procedures to all staff;Develop and implement a performance management system and competitive remuneration and reward schemes;Monitor and mitigate against risks with regards to employment conditions and conformity with the prevailing labour markets where AHBFI has a presence;Organize and facilitate training and other staff development programs for AHBFI staff;Conduct HR audits on a regular basis to ensure optimal staffing levels and that effective human resource development activities are taking place;Handle staff welfare, grievances and disciplinary matters to ensure cordial relations are maintained at all times;Update HR, administration and procurement standard operating procedures through continuous documentation of relevant standard operating procedures;Carry out staff recruitment within team wokManage both physical and computerized HR, procurement and administration records ;Advise CEO & Senior management on all emerginging HR, procurement and administration issues.Liaise with all programmes to ensure their staff, supplies and logistics needs are met; andAdvise management and Board on all HR, procurement and administration issuesMaster’s degree in Business Administration, Human Resources management or related fieldBachelor of Commerce in Accounting or Finance, Business or related fieldCPA (K) or ACCA and Higher National Diploma in Human Resource ManagementOver 5 years relevant experience of which 3 should be in a senior roleLeadership skillsExcellent interpersonal, negotiation and communication skillsAbility to work in a teamAnalyticalIntegrityDependable to complete tasks without supervisionLeadership and management skillsAbility to work under pressure and meet deadlinesHow to Apply

All applications should be sent with current CV, cover letter explaining your suitability for the job, salary and benefits expectations and three names of your referees.

Only electronic applications should be submitted by Thursday, 11 December, 2014 to:
The Deputy Chief Executive Officer
Africa Harvest
Village Market, Nairobi, Kenya.
E mail: jobs@africaharvest.org
Only short listed candidates meeting the required qualifications will be contacted.

Médecins Sans Frontières (MSF) Switzerland is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

MSF Switzerland (MSF-CH) is currently seeking to employ a qualified candidate for the following position:

Function: Administration Manager

Start date: As soon as possible

Number of Vacancies: 1

Location: Juba

Scope of Responsibilities:

The administration manager in the capital supports an effective and progressive Human Resource Management (HRM) organisation in collaboration with the Human Resource Coordinator. 

She/He is responsible to promote qualitative aspects of administration for all issues regarding international staff in the mission, and domestic staff at coordination level.
Implements MSFCH policies and develops management procedures and toolsParticipates to HRM structures and administrative matters with HR CoordinatorEnsures strict compliance with MSF guidelines, standards, policies and procedures for the missionSupervises all movement of personnel and all related formalitiesOversees visa application/renewal process for international staff Works closely with Finance Department on per diem preparation for international staffEnsures proper accommodation facilities for international staff, maintenance and related servicesEnsures files and databases are up to date at all timeParticipates in the preparation of budgetsMakes sure staffing is adequate in the admin department to respond to operational needsSupervises administrative assistant and manages team of cooks and cleanersEnsures and applies a qualitative recruitment process when neededEnsures regular meetings and acts as a source of  information to the HR coordinatorDegree or Higher Diploma in Business Administration from a recognized institutionMinimum 2 years relevant experience with demonstrated skills administrationExcellent computer skillsExcellent command of written and spoken EnglishManagement/Supervisory skillsNGO experience will be an added valueOpen-mind person with very good organizational, negotiation, problem solving, leadership and communication skillsAbility to listen, diplomatic, service and solution orientedFlexibility, ability to work in a multi-disciplinary and multi-cultural environmentAble to work to strict deadlines and under pressureGood team player How to Apply

Interested candidates are invited to submit their application letter and a detailed CV to the HR department at MSF Switzerland via email msfch.juba.HR@gmail.com latest by 20.11.2014 at close of business 5pm. 

Short-listed candidates will be invited to an interview.