Position Name: Human Resource and Administration Officer

Position Code: SCI-HRO Daadab

Status: New

Team / Programme: Programme Operations

Post Type: National ( 1 year contract with possibility of extension)
 Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
 Role Purpose: Under the supervision of the Area Programme Manager, the HR and Admin Officer will guide recruitment, contractual and performance management process, and support the implementation of Save the Children’s Child Safeguarding Policy. In this challenging environment, the Dadaab HR and Admin Officer will have a is responsible not only for compliance with critical SCI policies, but also to ensure the most critical resources of the organization – it’s staff – are fairly managed and compensated, and have appropriate access to opportunities for capacity development, career development and progression.

Scope of Role:
Reports to: Area Programme Manager, with a technical reporting line to the HR & Admin Coordinator, NairobiDimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. In February 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Nairobi, Turkana and Wajir. We work through partners in many other parts of the country. We have a staff complement of around 300 staff and an operating annual budget of approximately US$25 million in 2014.

Key Areas of Accountability:
 

Responsible for compliance with SCI HR policies and procedures in Dadaab area programme;Oversee all recruitment, performance management, capacity gap assessment, and contractual processes in Dadaab; Work with Programme Managers to plan recruitment at grant start up;Support field recruitment managers by ensuring laid down policies as pertains to recruitment are followed.Ensure preparation of recruitment planners & job adverts for circulation to various distribution groupsParticipate in field office recruitment panels as requested by line managerPrepare employment contracts and other documents relating to terms and conditions of employment and joining formalities for new local staff and casualsManage Area staff employment contracts records; liaise with the Line Manager to ensure timely renewal.Ensure up-to-date personnel records are maintained according to organizational best practice and compliant with both organizational policy and the appropriate local legislation.Update and maintain the organizational chart and staff lists as and when changes occur and share with Nairobi HR department.Manage disciplinary and grievances issues arising from the area officePrepare & submit HR & payroll reports to Nairobi HR department on a monthly basis Responsible for developing and undertaking induction processes for all new hires and ensuring that all sectors participate in these induction processesFacilitate evaluation of induction processes and monitoring effectiveness of the induction process and feedback to line managerResponsible for monitoring field office staff leave status i.e. annual leave, sick leave, compassionate leave, paternity/maternity, TOIL and R&R, ensuring regular updating of the leave database and status reports sent out to line managers, track leave ensuring this is shared with Nairobi HR department.Ensure exit interviews are carried out and through this and other means bring recommendation and key issues to Support Services Coordinator.Ensure compliance with all relevant Save the Children policies and procedures with respect to child safeguarding, health and safety, security, employment equal opportunities and other relevant policies.In conjunction with line managers ensure that all staff understand and observe the Child Safeguarding Policy and Code of ConductFacilitate and Administer staff medical insurance, ensuring employee insurance eligibility list is currentManage HR and Admin staff performance in compliance with SCI Kenya PoliciesProvide support to line managers and staff on objective setting, performance development plans and performance review therefore ensuring that it is happening in a timely and effective way.Ensure cost effective ways of running kitchen facilitiesOversee and manage the Cleaners ensure office and guest house facilities are kept in a good state of cleanliness and repairDelivering Results: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/organisation.Developing Self and Others: Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future.Problem Solving and Decision Making: Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation and making appropriate judgements. Applying Technical Expertise: Applies the required technical and professional expertise to the highest standards, promotes and shares best practices within and outside the organisation.Working Effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives. Knows when to lead and when to follow and how to ensure effective cross- boundary working.A first degree in Business Administration, Social Sciences or relevant field.A post-graduate Diploma in Human Resource Management.Minimum 5 years’ experience in similar rolesGood knowledge and experience of generalist HR issues, including Kenya Employment Law, recruitment and selection, interpretation and application of policies and procedures, restructuring, reward and employee relations.Proven ability to influence and negotiate at senior levels and build capacity within management teams.Experience in managing disciplinary a grievance issues and monitoring and coaching HR staff and other managers involved in such cases.Experience in developing contracts and MOUs with similar agenciesExperience in facilities management;Excellent communication skills (Verbal and Written), with the ability to provide clear effective advice on a range of HR issues. Fluency (written and oral) in English is requiring. Somali language skills a major advantage. Excellent presentation and facilitation skills.Strong team player, collaborative and capable of building effective relationships across all levelsStrong results orientation, with the ability to challenge existing mind-setsProblem solving and risk mitigating skills Comply with the requirements of Save the Children’s Safeguarding Policy and other Global Policies.Commitment to Save the Children valuesHow to Apply

Interested candidates are required to submit a CV and mandatory Cover letter to Kenya.jobapplications@savethechildren.org indicating the Position Code & Title on the subject line by 22nd December 2014. 

Only shortlisted candidates will be contacted. 

Vacancy: Finance and Administration Manager
Reports Directly To: General Manager

A not-for-profit organization with Members all over the country is looking for Finance and Administration Manager to fill the above mentioned post starting 1st January 2015. 

He / She must have the following credentials
 The Position will oversee the day-to-day financial operations of the company by providing financial & accounting leadership.Ensure that all Administrative and finance-related functions and activities are performed in timely manner and with no disruptions.Provide the respective monthly management reports to the General Manager, including expenditure and other financial information, in a timely and accurate manner.Analyze compensation packages, taxation and statutory requirements, and all HR benefits making sure that the organization takes into account the comprehensive financial impact of such obligations and benefits.Develop, maintain, and implement local office policies and procedures for finance and accounting and make sure that all staff are aware and are trained on compliance.Ensure that all procurement of goods and services complies with procurement systems, policies, and procedures.Any other duties as assigned.Bachelor’s degree in Commerce, Finance, or Accounting. (A relevant master’s degree will be an added advantage)Certified Public Accountant of KenyaAt least 3 years’ experience as a finance manager or senior accountant.Excellent Administration and people management skills.Excellent experience preparing financial management reports.Good skills in analysis of financial data to provide informative reports to non-finance managers.Strong accounting skills, budgeting skills and experience in managing general ledger, journal entries, payroll, payables and receivables, and balance sheet.Advanced computer user skills in MS Office programs, particularly Excel.Very good experience using various financial accounting software.Strong organizational skills as well as attention to detail.Excellent oral and written English skills.
DNA/1740
P.O. Box 49010-00100,
on or before the 12th of December 2014

Title: Finance and Administration Manager
Salary: KShs 180,000 – 230,000
Our client is a manufacturing company dealing with the manufacture and marketing of cold stores, prefabricated building, roof systems and associated products. They seek to hire a Finance and administration manager.

Job Purpose: To offer leadership in the areas of finance, business planning and budgeting, human resource and administration management.

Duties and Responsibilities

Provide leadership to the finance and administration department.Analyze and presents financial reports in an accurate and timely manner.Production of all production accounts (quarterly & annually) in line with company’s timetable and requirements.Ensure all inventory accounts are fully reconciled each month.Coordinate and facilitate internal and external auditsMaintain system of accounts and keep records of all company transactions and assets.Oversee and lead the procurement function of the company.Oversee and lead budgeting and planning process in conjunction with the management.Manage organizational cash flow and forecasting.Manage cash reconciliations, monthly cash account and petty cash, bank deposits and deposit logs Develop and training staff to work and understand the analysis of data and making informed decisionsResponsible for managing staff.Develop departmental synergy through teamwork.Update and implement all necessary business policies and accounting practices.Technically support contract/vendor management, office expenditures, inventory tracking and logistics.Monitor compliance with accounting principles and company policyAssures compliance with statutory provisionsResponsible for all inventory and running of ERP.    Effectively communicate and present the critical financial matters to the board of directors.Oversee and ensure high quality administrative support. Develop financial, administrative and HR policies and procedures in accordance with the organizations strategic and operational plans.Ensure compliance to local regulations and liaison with workers unions.Handle all payments, payroll and maintain supporting documentation and ensure submission of statutory deductions. Bachelor’s degree in Finance and or Accounting.At least 5+ years of relevant finance and administrative experience.Experience in inventory control and running ERP.The position requires strong accounting knowledge and analytical skills.Knowledge of finance and HR policies and procedures.Good working knowledge of Accounting Policies and ProceduresPayroll and/or accounts payable/receivable and general ledger experienceFinancial analysis and budgeting and planning skills.Computer skills - high proficiency with Microsoft Excel, Word and Power Point. Excellent analytical skills: able to clearly link financial results to operational performance drivers generate alternatives and drive positive change.Ability to clearly communicate complex financial information. Demonstrated success in managing HR and administrative departments.
If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Finance and Administration Manager 180 – 230K) to vacancies@corporatestaffing.co.ke  before 15th December, 2014

Kindly indicate your current/last salary on your CV

N.B: We do not charge any fee for receiving your CV in our database nor for interviewing
Only candidates short-listed for interview will be contacted.

Africa Harvest Biotech Foundation International (AHBFI or Africa Harvest) is an International Agricultural Technology Development and Dissemination Foundation incorporated in the United States of America as a non-profit organization. It has its headquarters in Kenya and operational regional offices in Johannesburg, South Africa, Toronto Canada and Washington D.C in the U.S.A. The vision of Africa Harvest is ‘to be a lead contributor in making Africa free of hunger, poverty and malnutrition’ while the mission is ‘to apply innovative approaches to impact rural communities through sustainable agricultural development’.The Foundation seeks to empower rural communities in Africa by providing appropriate technologies to boost their food production and income.

Africa Harvest is seeking motivated individuals to fill the following position:-

Finance, Administration & Human Resources Manager

Department: Finance and Business Development

Report To: Chief Executive Officer

Supervision

Administrative OfficerProcurement OfficerAccountantPurpose: Oversee financial accounting, human resources management, general office administration and ensure compliance with statutory requirements in all countries where Africa Harvest operates.

Finance Management Functions:

Prepare regular quarterly and annual financial and management reports;Generate donor financial reports;Prepare audit files and coordinate the audit process for the organization;Collate and compile data for local and international legal and tax requirements;Guide Program Directors and others staff in the preparation of the annual Budget;Prepare  and compile project budgets;Review payment vouchers and supporting documents to ensure transactions are valid;Post payment vouchers to electronic accounting system on a daily basis;Prepare cash flow projections and bank reconciliation statements on a monthly basis;Prepare the payroll on a monthly basis;Prepare Consultancy Contracts, MOUs and Partnership Agreements;Submit all statutory payment of statutory deductions on time;Develop and implement financial policies and procedures;Authorize petty cash use up to a defined limit; andSupervise and train staff in the Finance section.Develop, document, implement, test, and maintain a comprehensive internal audit plan and system of internal controls to help provide assurance that applicable laws, regulations, and Foundation policies and procedures are complied with judiciously;Examine financial transactions for accuracy and compliance with institutional policies and applicable laws and regulations;Evaluate financial and operational procedures to assure adequate internal controls are present;Work with the CEO and Senior Management to identify key business risks, assess those risks, and establish risk management procedures and practices based on best practices;Oversee the preparation and timely filing of the tax returns;Prepare necessary reports for the Board of DirectorsHuman Resources Management and Admin  FunctionsDevelop  human resources management strategies, policies and procedures to enable AHBFI attract, develop and retain a qualified and motivated workforce to achieve its objectives;Communicate the roll out of HR policies and procedures to all staff;Develop and implement a performance management system and competitive remuneration and reward schemes;Monitor and mitigate against risks with regards to employment conditions and conformity with the prevailing labour markets where AHBFI has a presence;Organize and facilitate training and other staff development programs for AHBFI staff;Conduct HR audits on a regular basis to ensure optimal staffing levels and that effective human resource development activities are taking place;Handle staff welfare, grievances and disciplinary matters to ensure cordial relations are maintained at all times;Update HR, administration and procurement standard operating procedures through continuous documentation of relevant standard operating procedures;Carry out staff recruitment within team wokManage both physical and computerized HR, procurement and administration records ;Advise CEO & Senior management on all emerginging HR, procurement and administration issues.Liaise with all programmes to ensure their staff, supplies and logistics needs are met; andAdvise management and Board on all HR, procurement and administration issuesMaster’s degree in Business Administration, Human Resources management or related fieldBachelor of Commerce in Accounting or Finance, Business or related fieldCPA (K) or ACCA and Higher National Diploma in Human Resource ManagementOver 5 years relevant experience of which 3 should be in a senior roleLeadership skillsExcellent interpersonal, negotiation and communication skillsAbility to work in a teamAnalyticalIntegrityDependable to complete tasks without supervisionLeadership and management skillsAbility to work under pressure and meet deadlinesHow to Apply

All applications should be sent with current CV, cover letter explaining your suitability for the job, salary and benefits expectations and three names of your referees.

Only electronic applications should be submitted by Thursday, 11 December, 2014 to:
The Deputy Chief Executive Officer
Africa Harvest
Village Market, Nairobi, Kenya.
E mail: jobs@africaharvest.org
Only short listed candidates meeting the required qualifications will be contacted.

Médecins Sans Frontières (MSF) Switzerland is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

MSF Switzerland (MSF-CH) is currently seeking to employ a qualified candidate for the following position:

Function: Administration Manager

Start date: As soon as possible

Number of Vacancies: 1

Location: Juba

Scope of Responsibilities:

The administration manager in the capital supports an effective and progressive Human Resource Management (HRM) organisation in collaboration with the Human Resource Coordinator. 

She/He is responsible to promote qualitative aspects of administration for all issues regarding international staff in the mission, and domestic staff at coordination level.
Implements MSFCH policies and develops management procedures and toolsParticipates to HRM structures and administrative matters with HR CoordinatorEnsures strict compliance with MSF guidelines, standards, policies and procedures for the missionSupervises all movement of personnel and all related formalitiesOversees visa application/renewal process for international staff Works closely with Finance Department on per diem preparation for international staffEnsures proper accommodation facilities for international staff, maintenance and related servicesEnsures files and databases are up to date at all timeParticipates in the preparation of budgetsMakes sure staffing is adequate in the admin department to respond to operational needsSupervises administrative assistant and manages team of cooks and cleanersEnsures and applies a qualitative recruitment process when neededEnsures regular meetings and acts as a source of  information to the HR coordinatorDegree or Higher Diploma in Business Administration from a recognized institutionMinimum 2 years relevant experience with demonstrated skills administrationExcellent computer skillsExcellent command of written and spoken EnglishManagement/Supervisory skillsNGO experience will be an added valueOpen-mind person with very good organizational, negotiation, problem solving, leadership and communication skillsAbility to listen, diplomatic, service and solution orientedFlexibility, ability to work in a multi-disciplinary and multi-cultural environmentAble to work to strict deadlines and under pressureGood team player How to Apply

Interested candidates are invited to submit their application letter and a detailed CV to the HR department at MSF Switzerland via email msfch.juba.HR@gmail.com latest by 20.11.2014 at close of business 5pm. 

Short-listed candidates will be invited to an interview.

Finance and Administration Officer | ReliefWeb Skip to main content Labs Blog Mobile About Us Help LoginRegister HomeUpdatesCountriesDisastersTopicsOrganizationsJobsTraining Print27 Oct 2014Finance and Administration OfficerJobfromTerre des hommes—Closing date: 04 Nov 2014

Job title: Finance and Administration Officer

Section of the organisation: Kenya Country Office

Reports to:Country manager

Terre des Hommes Netherlands is looking for a Finance and Administration Officerfor the Kenya Country Office (80%) and the Ethiopia Country Office (20%). The preferred starting date is 7th January 2015. The position will be based in Nairobi with travel to the field (Kenya and Ethiopia).Terre des Hommes Netherlands supports services for children in need through partner organisations.

Key responsibilitiesEnsuring sound project financial management practices by partner organisations (systems, practices and reporting).Ensuring efficient grants managements for the country officesFinancial reporting for country programmes (Kenya and Ethiopia)Audit function – planning/ scheduling, coordinating reporting for partners, analysing and feeding back audit findings to Country ManagersCapacity building of partners – supporting partner organisations staff to improve financial quality of projects (efficiency and effectiveness) and accountability to donorsSupport the Country Managers in managing the country offices operational budgetsQualificationsA Bachelors Degree and a professional qualification in Accounting, such as CPA, ACCA or equivalentA minimum of three years experience in projects financeNGO experience will be an added advantageProficiency with budgeting and analysis of financial reportsGood report writing skillsSound analytical skills and ability to summarise issues/findings for management decisionsProficiency in computer packages and accounting softwareCommunication skillsDemonstrates a team spirit and leadership qualities.

This position requires frequent travel within the country as well as within East Africa.

How to apply:

Interested candidates are invited to send their letter of application, resume, copies of certificates, expected salary indication and three references to: The Country Manager, Terre des Hommes Netherlands, Nairobi Office, e-mail east.africa@tdh.nlby 4th November 2014. Only short-listed applicants will be contacted.

Job ID: #703276 Training categories: Finance/Accounting/Auditing Country: Kenya City: Nairobi Organization: Terre des hommes Job years of experience: 3-5 years Job type: Job HomeUpdatesCountriesDisastersTopicsOrganizationsJobsTraining About Us Help ReliefWeb Informing humanitarians worldwide. A service provided by

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Lutheran World Relief is implementing "Climate adapted farming on Elgon (CAFÉ)" project through its partners, Bungoma County Coffee Development Group (BUCCODEG) in Kenya and Gumutindo Coffee Cooperative Enterprise (GCCE) Ltd. in Uganda. The Finance and Administration Officer (FAO) primarily is accountable for maintaining the financial, administrative, personnel and accounting services for LWR supported project. The FAO will also be responsible for the development and strengthening of the Voluntary Savings and Loan Associations (VSLAs and savings and Credit Cooperative Societies --SACCOs) formed by the members of BUCCODEG as per the guidelines provided by the project documents. The FAO reports to the CAFÉ Project Manager.

Reports to: Project Manager

Location: Bungoma County, Kenya

Duties:

Financial Services Provision

Provide continuous training to extension staff in VLSA and SACCO formation model.Oversee the development of SACCO's by-lawsOversee the registration of the VSLA under the Cooperatives Societies ActBackstop extension staff in the formation of VSLAs and training of BUCCODEG members in VSLA and Sacco's formation.Mobilize VSLAs to form and save with the SACCOSOversee the development of bye laws by the SACCOSOversee the registration of the VSLA under the Cooperatives Societies ActLink farmers to financial service providersProviding mentorship to FCS on financial matters

Financial Management, Accounting and Reporting

Assist in the implementation of the project budgetEnsure proper implementation of financial procedures and policiesEnsure transactions are properly recorded and entered into Quick Books (QB) accounting system and maintain the computerized accounting systemMaintain books of accountsManage cash and issue checksPerform monthly bank reconciliationsAdminister purchasesIssue checksProcess supplier invoicesMaintain purchase order systemPrepare monthly financial statements and reportsPrepare quarterly reports and report on variancesAssist with the annual audit

Human Resource Management

Establish employee files (physical files and computerized)Document new employeesEnsure validity of staff employment contractsMaintain staff time sheets recordsCalculate employee salaries, deductions and contributionsCalculate source and miscellaneous deductionsEnter payroll information in the computerized accounting systemsProcess payroll or checksPrepare and issue salary slipsPrepare, review and file payroll summaries, journals, and reportsSubmit remittances to various statutory bodiesVerify and report on benefits paymentMaintain the leave management systemsAdminister benefit entitlementsMaintain confidential files

Office Management and Other Administrative Duties

Order officer suppliesManage the filing, storage and security documentsRespond to inquiriesManage the repair and maintenance of computer and office equipmentMaintain insurance coverages

Qualifications

Deep commitment to LWR's core values and ability to model those values in relationships with colleagues and partners.A degree in accounting or Finance and/ or CPAAt least 2 years' experience working for a CBO, an NGO or Donor supported ProjectKnowledge of generally accepted accounting principlesKnowledge of VSLA and SACCO development modelsOffice administration work experienceAccounting and book keeping skillsManagement of internal and external auditsExcellent interpersonal and communication and report writing skills;Knowledge of computerized accounting programs (preferably Quick Books)Computer skills including the ability to operate computerized accounting spreadsheet and word processing programs at a highly proficient level.Strong written and spoken skill of English and Kiswahili is a must
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Vacancy: Administration Manager - Tanzania
Our client, a group of company in the business of cargo and passenger transportation in Tanzania seeks a qualified Kenyan / Ugandan  to fill the position above. The successful candidate will be responsible for managing all day to day operations of all personnel and administrative matters as per the policies and procedures implemented by the Human Resources Manager of the group. Duties & Responsibilities:

Within delegated authority the Personnel Administration Manager will be responsible for the following duties:To supervise and conduct all administration matters pertaining to the HR function, including but not limited to just confidential employee information.To successfully collate, store and manage important documentation in both hard copy and electronic format through a clear and concise reference system.To manage the day-to-day operation of the employee relations function including employee vacations, medical leave and employee absences etc.To be responsible for the calculation and preparation of employee settlement documentation.To track all matters pertaining to various employee pensions.To liaise with finance and provide the essential information to ensure that pay roll is carried out in accordance with policy implemented by the General Manager and the Human Resources Manager.To assist the Human Resources Manager and the Managing Director in the development of the overall HR strategy, in accordance with specified organizational objectives and to ensure current HR best practice.To monitor the success of implemented administrative policies and suggest where applicable if and where any suitable improvements could be made.To potentially build and manage a small personnel administration team in the mid to long term.To enforce when necessary the importance to employees of complying with the standard operating procedures put in place by the company.Education: Bachelor level degree educated preferable in a field related to Human Resources of equivalent.Experience: A minimum of 5 years similar experience within a HR function. Notable experience of managing large amounts of confidential employee information.Experience in transportation industry would also prove advantageous.Language: Excellent command of written and spoken English is essential. Fluency in written and spoken Swahili would be advantageous.Submission of applications: Qualified candidates may submit their application by sending a complete and comprehensive CV (INCLUDE YOUR CURRENT & EXPECTED SALARY IN YOUR CV) to  info@frank-mgt.com and cc frank.vacancies@yahoo.com. 

Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.The Finance and Administration Officer will provide Financial and Administration support to Adeso’s programmes in Sanaag. Based in Badhan, the staff will be a full-time member of the Adeso program support team, playing a crucial role in providing support for the team. The position holder will principally work with the program team on day to day basis under the direct supervision of program Manager but with technical working relation with the Finance team in Nairobi. FAO responsible for all aspects of supporting the team about financial management, ensuring compliance with Adeso’s internal policies and procedures as well as donor regulations.Provide accounting support to the project and management team.Make payments as per the approved budget.Responsible for the overall supervision of the administrative management of staff, office and the guest house.SPECIFIC ROLES AND RESPONSIBILITIES:· Provide accounting support to the project and management team while ensuring compliance with internal controls, donor regulations and budget restrictions;· Record accounting transactions including coding of payment vouchers before making payments and ensure an efficient, proper and transparent financial filing system of all documents (e.g. monthly payment of bills, contracts, rent and local salaries)related to finance are maintained;· Prepare and examine accounting records, financial statements and other financial reports and ensure accuracy, completeness and conformance to reporting and procedural standards;· Plan for cash flow requirements for the project and submit updated cash forecast and monthly cash requests to the project accountant on a timely basis;· Process and make payments as provided in the approved budget;· Ensure timely recovery of all advances including travel and mid-month advances and provide monthly update of any outstanding advances to the finance officer;· Assist with facilitation of internal and external audit procedures as required.Responsible for the overall administrative management of office and Guest house.Supervision of the support and all other administrative staff.Ensure that staffs are fully cognizant and understands all HR policies and procedures in areas of responsibility (e.g. Finance, Human Resources, procurements etc.).Handle complaints and grievances from the staff on issues of administrative natureBrief every newcomer to the compound about the security rules and about the context.Organize the sharing of information with the teamHelp in organizing Recruitment process like the Interviews of candidates.To ensure staff going for leave follow procedures and that absenteeism is dealt with according to policy and immediately reported to the Human Resource manager.Ensure timely submission of timesheet and confirm accuracy of all timesheets before submit to the Human Resource manager.· University degree of Business Administration supplemented by professional courses in Finance/Accounting or any other related field.· Two years of progressively responsible work experience at professional level in finance and office administration.· Good writing and communication skills with supervisory ability.· Ability to establish harmonious working relations in an international and multicultural environment.· Must have good level of spoken and written Somali language.· Good level of spoken and written English.· Analytical skills and negotiating skills.· Willingness to travel to remote field locations.· Ability to work independently and work collaboratively as part of a team in a challenging and a highly fluid environment.· Demonstrated attentions to detail, ability to follow procedures, meet deadlines and cooperatively with team members are required.· Basic knowledge in computer applications such as word processing, spreadsheets and power point.· Ability to live and work in an isolated area in conditions of limited comfort.· High degree of cultural sensitivity.· Knowledge of English language and the local working language of the duty station is a requirement.This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to jobs.Somalia@adesoafrica.org, quoting the position in the email subject matter, by30th September, 2014.Each application should be addressed to the Regional Human Resources Manager and include the following:· An application letter which should include cover letter, remuneration requirements and contact information for three work-related referees.Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted.Adeso is an equal opportunity employer and female candidates are strongly encouraged to apply.

Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.The Finance and Administration Officer will provide Financial and Administration support to Adeso’s programmes in Sanaag. Based in Badhan, the staff will be a full-time member of the Adeso program support team, playing a crucial role in providing support for the team. The position holder will principally work with the program team on day to day basis under the direct supervision of program Manager but with technical working relation with the Finance team in Nairobi. FAO responsible for all aspects of supporting the team about financial management, ensuring compliance with Adeso’s internal policies and procedures as well as donor regulations.Provide accounting support to the project and management team.Make payments as per the approved budget.Responsible for the overall supervision of the administrative management of staff, office and the guest house.SPECIFIC ROLES AND RESPONSIBILITIES:· Provide accounting support to the project and management team while ensuring compliance with internal controls, donor regulations and budget restrictions;· Record accounting transactions including coding of payment vouchers before making payments and ensure an efficient, proper and transparent financial filing system of all documents (e.g. monthly payment of bills, contracts, rent and local salaries)related to finance are maintained;· Prepare and examine accounting records, financial statements and other financial reports and ensure accuracy, completeness and conformance to reporting and procedural standards;· Plan for cash flow requirements for the project and submit updated cash forecast and monthly cash requests to the project accountant on a timely basis;· Process and make payments as provided in the approved budget;· Ensure timely recovery of all advances including travel and mid-month advances and provide monthly update of any outstanding advances to the finance officer;· Assist with facilitation of internal and external audit procedures as required.Responsible for the overall administrative management of office and Guest house.Supervision of the support and all other administrative staff.Ensure that staffs are fully cognizant and understands all HR policies and procedures in areas of responsibility (e.g. Finance, Human Resources, procurements etc.).Handle complaints and grievances from the staff on issues of administrative natureBrief every newcomer to the compound about the security rules and about the context.Organize the sharing of information with the teamHelp in organizing Recruitment process like the Interviews of candidates.To ensure staff going for leave follow procedures and that absenteeism is dealt with according to policy and immediately reported to the Human Resource manager.Ensure timely submission of timesheet and confirm accuracy of all timesheets before submit to the Human Resource manager.· University degree of Business Administration supplemented by professional courses in Finance/Accounting or any other related field.· Two years of progressively responsible work experience at professional level in finance and office administration.· Good writing and communication skills with supervisory ability.· Ability to establish harmonious working relations in an international and multicultural environment.· Must have good level of spoken and written Somali language.· Good level of spoken and written English.· Analytical skills and negotiating skills.· Willingness to travel to remote field locations.· Ability to work independently and work collaboratively as part of a team in a challenging and a highly fluid environment.· Demonstrated attentions to detail, ability to follow procedures, meet deadlines and cooperatively with team members are required.· Basic knowledge in computer applications such as word processing, spreadsheets and power point.· Ability to live and work in an isolated area in conditions of limited comfort.· High degree of cultural sensitivity.· Knowledge of English language and the local working language of the duty station is a requirement.This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to jobs.Somalia@adesoafrica.org, quoting the position in the email subject matter, by30th September, 2014.Each application should be addressed to the Regional Human Resources Manager and include the following:· An application letter which should include cover letter, remuneration requirements and contact information for three work-related referees.Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted.Adeso is an equal opportunity employer and female candidates are strongly encouraged to apply.

Vacancy: Head of HR and Administration
A Our client in the Professional Services Industry based in Nairobi is looking for a Head of HR and Administration who will be responsible for the HR and Administrative functions of the Firm.
This role will report directly to the Legal HR Partner
 Job Purpose / Summary: To develop policy and direct and coordinate human resources activities, such as employment, Performance Management, compensation, labor relations, benefits, training, and employee relations while providing support to administration of the Firm through strategic leadership and implementation of administrative systems.Formulate and implement human resources strategies, goals and outputs in line with the Firm’s corporate strategiesFormulating standard operating procedures for the HR department and advice on other departmental SOPs that touch on HRProviding strategic leadership and guidance to achieve companywide employee engagement and motivationEnsure compliance with legal requirements; enforcing adherence to requirements; advising management on needed actions.Ensure effective man power planning to achieve optimum quality and quantity of staffing levels for realization of the Firm’s goalsResponsible for HR planning and conduct the recruitment process whenever necessary; oversee drafting of job descriptions, job adverts, shortlisting and interviewing of candidatesConduct induction and orientation process of new employees to enhance employee engagement and achieve optimum productivity within a short durationAccomplish staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counselling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.Manage employee records and information while maintaining utmost confidentiality and in compliance to the governing Labour laws.Responsible for timely and accurate processing of statutory deductions in liaison FinanceResponsible for training and development of the Firm’s workforce through regular identification of training needs and development of training programs as well as sourcing for trainersAct as the secretary and take minutes during management meetingsResponsible for the development and implementation of the performance management systems and achievement of a performance driven cultureManage the day to day operations of the HR and Admin office, directing and coordinating activities in support of the Firm’s strategic goalsManage employee attendance and leave administrationAssist in the procurement process of office utilities and equipment Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.Provides supplies by identifying needs for reception, switchboard and kitchen; establishing policies, procedures, and work schedulesManage the outsourced services and liaise with consultants and other service providers contracted by the FirmPromote workplace safety and ensure adherence to the Occupational Health and Safety Act. Degree in Human Resources from a recognized University, a Master’s degree will be an added advantage Professional qualification in human resources e.g. Higher National Diploma or equivalent 5 years’ experience of which 2 should be in a management position in main stream HR Proficiency in Human Resource Management Information Systems Strong planning and organizing skills Excellent communication skills Tactful and self-motivated Ability to mentor, lead projects and make effective decisions Ability to work in a highly driven environment Result oriented Able to meet tight deadlines with minimum supervision If you are interested in the position and have the skills and talents our client is looking for, we would like to hear from you.Please forward a copy of your updated resume, current salary and benefits package indicating the Job Title as the email subject to info@dorbe-leit.co.ke before close of business 16thth July 2014.Only successful candidates will be contacted.

ChildFund International works in 31 countries, assisting approximately 17.8 million children and their family members. Our distinctive approach focuses on working with children, throughout their journey from birth to young adulthood, as well as with families, local organizations and communities globally to create the environments children need to thrive. What began in 1938 as a modest effort to sustain orphanages has evolved into a global force working for children.
ChildFund International have an opportunity for a Human Resources & Administration Director (HR&AD) for the Kenya National Office to be based in Nairobi - Kenya.
The ideal candidate for Human Resources & Administration Director (HR&AM) will have a proven track record of providing leadership in strategic human resources management & administration in a large and multi-faceted National office overseeing a big staff base comprised of regular and temporary staff.Demonstrated experience in generalist human resources & administration oversight in the areas of recruitment & induction, compensation and benefits management, performance management, managing employee relations, developing and delivering training to staff including coaching and mentoring of direct reports, HR information systems, organization design & development, HR & Administration Policy development and implementation, knowledge of local labor practice that impact on Human Resources & Administration, Procurement, Logistics, Security, and Information Technology.

S/he must demonstrate cultural, gender, religion, race, nationality, ethnic and age sensitivity and adaptability, including the ability to build collaborative relationships internally and externally. Be able to work with Directors to assess complex issues pragmatically, define problems, establishes facts, analyzes situations and makes decisions, and have Strong understanding of confidentiality as it relates to Human Resources management.
All offers of employment are made contingent upon the successful completion of all applicable background and reference checks.ChildFund International is committed to the protection of children and does not employ staff whose background is not suitable for working with children.
To view the full job description and details of how to apply, please visit the employment page on our website: www.childfund.org/careersThe application deadline date is June 30, 2014.
Due to the urgency of filling this position, applications will be reviewed on a rolling basis and there is a possibility of interviews being conducted before the application deadline.
Only short listed candidates will be contacted. ChildFund International does not request or charge any fee at any stage of the recruitment process.
ChildFund International is proud to be an EEO/AA/M/F/D/V employer

Kirinyaga County Public Service Board
The Kirinyaga County Public Service Board wishes to recruit competent and qualified persons to fill the following vacant positions pursuant to the constitution of Kenya article 176 and the County Government Act No.17 of 2012.
 County Director of AdministrationThe Director will be answerable to the County Secretary and will be responsible for the following tasks.
 Organization, direction, control and co-ordination of the functions of the devolved unitsDevelopment , implementation and evaluation of the division’s strategic plans, programs and projects in collaboration with other departments and stakeholdersSupervise devolved units and support in coordination of stakeholdersInterpreting and applying national and county laws and other related statutes in the relevant division in line with the county goals and objectives.Developing appropriate county departmental policies, legal and institutional frameworks for implementation of the mandate of the division.Handling administrative, Human Resources and assets management issues.Oversee preparation of annual work plans and financial budgets for devolved unitsEnsuring strict compliance with all financial, budgetary and procurement proceduresCo-ordination of production, documentation and dissemination of the relevant division’s information.Provide advice and guidance in recruiting, hiring and staff development.Perform other duties that may be assigned from time to time by the County Secretary and County Public Service Board.Be a Kenyan Citizen.Be a holder of at least a first degree from a University recognized in Kenya.Have qualifications and knowledge in administration or managementSatisfy the requirements of Chapter Six of the Constitution; andHave knowledge, experience and a distinguished career of not less than five years in a senior administration/management positionDemonstrate a high degree of professional and technical competence as reflected in work performance and results.Demonstrate a thorough understanding of Devolution, the County development objectives and vision 2030Important information to all candidatesOnly shortlisted candidates will be contacted.Terms of service contract or permanentShortlisted candidates shall be required to produce their National Identity Cards, Academic and Professional Certificates and Testimonials.All interested candidates should satisfy the requirements of Chapter Six of the Constitution including the following clearances:Certificate of good conduct from the Criminal Investigations Department (CID)Clearance certificate from Higher Education Loans Board (HELB)A tax compliance certificate from Kenya Revenue Authority (KRA)A certificate from the Ethics and Anti-Corruption Commission (EACC)Certificate of clearance from any of the Credit References Bureaus (CRB)All applications should reach the Secretary on or before 20th June, 2014 at 5.00pm.
Kirinyaga County Government is an equal opportunity employer. Persons with disability are particularly encouraged to apply. Canvasing will lead to disqualification.All written applications, CVs, copies of certificates, testimonials and identity card should be submitted in a sealed envelope clearly marked on the left side the position being applied for and addressed to:
The Secretary,
Kirinyaga County Public Service Board,
Office of the Governor,
P.O. Box 260-10304,
Kutus.
Hand delivered applications should be dropped at the Kirinyaga County Public Service Board offices, Kirinyaga County Government Head Quarters, Kutus.

Organization: Adeso - African Development SolutionsPosition Title: HR and Administration Director
Working With: All levels of staff at HQ and field
Employment Status: Full time, one year Renewable contract
Program / Duty Station: Nairobi
Starting Date: ASAP

Commitment to Diversity: Adeso is an equal opportunity employer and does not discriminate based on one's background, beliefs, gender or sexual orientation.
 

Organizational Context: Adeso is an expanding and vibrant African based international development and humanitarian organization. We work with communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming.
 Position Summary: Reporting directly to the CFO, the HR/Admin Director will be responsible for overseeing the full range of lifecycle tasks including but not limited to, hiring and retaining staff, orientation for new employees, contracts for senior overseas staff, compensation, performance reviews, and benefits administration, employee relations and Supervise Office Administrator.

This director will also be part of the senior management team and will have the opportunity to bring an HR perspective to key strategic issues the organization is considering.
 Essential Duties and Responsibilities
 Manages global HR issues related to organizational operations.Supervise HR Team at HQ with field oversightDevelop and monitor annual departmental budget, goals and objectives and annual operational/work plan for both HR and Administration teamsEnsure accurate and timely processing of HR related transactionsPlans, implements, and manages the human resources function for Adeso, including recruiting, employee relations, regulatory compliance – domestic & global compensation, benefits, staff development, and employee communicationsResponsible for staffing, employee education and training, management development, compensation and benefits, employment contractsServe as a resource for managers; coach and mentor senior managers to effectively use the full range of HR tools such as the performance process.Investigates employee relations issues such as disciplinary, grievances, equity issuesMaintain a comprehensive and competitive compensation and benefits program to support Adeso’s ability to attract and retain high quality and well qualified employeesManage HR related external vendors such as payroll and benefits administratorsManage employee immigration processes to include tracking of visas, coordinating filings, employee communications, and coordinating with legal counsel.Prepares job descriptions and prepares and updates Adeso’s employee handbookManages and coordinates departmental activities as it pertains to EEO, USAID rules and regulations, policies and practices and advises relevant staff on implementationServes as subject matter expert on compliance and adherence to HR standard operating proceduresPartners with heads of departments to develop HR programs that support project goalsEffectively communicate HR policies, procedures, programs and laws organization-wideImplement, review and continuously improve HR services and processes; make recommendations and assist field offices in implementationWork with managers to identify performance goals and objectives, standards of measurement and accountability.Develop and manage Adeso’s performance evaluation program and ensure staff progression and developmentBuilds capacity and coordinates training and development activities in support of Adeso’s strategic plan including management and leadership developmentSupervises Office Manager and administrative team with the following responsibilities Oversees administrative office staff in maintaining files and centralize databases Oversees office manager as point person on ERP system for HR and admin department. Supervise legal and insurance relationship for the organization. Manage office facilities administration Serves as the go-to for office inquiries and conflicts Tracks office supply inventory and approves supply orders Assists in the preparation of department budgets and expensesBachelor’s Degree and a minimum of eight years related experienceStrong working knowledge of and experience in international and local national HR including labor law and local regulationsStrong international experience ideally with an NGO or government contractor that works with USAID contracts in developing countriesAbility to work collegially and across cultures in a diverse work environmentExperience managing an HR team both at HQ in Nairobi and the field officesProven management, supervisory, budgeting, and negotiating skills;Outstanding communications skills, both verbal and written, including the ability to train staff and make Adeso-wide presentations as well as facilitation skillsProven ability to negotiate employment contractsHigh degree of tact, diplomacy and discretion is essentialSkills in facilitation, collaborative team building and conflict management.Proven ability to establish priorities and meet deadlines.Commitment to workplace diversityOutstanding organizational skills; the ability to multi-task and make decisions under pressure as well as prioritize issues and make policy and other recommendationsA caring work style that supports the mission and vision of Adeso and workscollaboratively with all staff to ensure transparency and trustThis is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to recruithr@adesoafrica.org,quoting the position in the email subject matter, by 11th June 2014.
Each application should be addressed to the Regional Human Resources Manager and include the following:An updated CV; andAn application letter which should include cover letter, remuneration requirements and contact information for three work-related referees.Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted.
Adeso is an equal opportunity employer and female candidates are encouraged to apply.

The National Biosafety Authority (NBA) was established in pursuant to the provisions of the Biosafety Act No. 2 of 2009 and came into operation on 12th February 2009.

The overall mandate of the NBA is to exercise the general supervision and control over the transfer, handling and use of genetically modified organisms (GMOs) with a view to ensuring safety of human and animal health as well as the provision of an adequate level of protection of the environment.

NBA is the competent authority of the Government of the Republic of Kenya mandated to regulate all activities involving GMOs in food, feed, research, industry, trade and environmental release.

NBA seeks to recruit dynamic, innovative and experienced Kenyan citizens to fill the following position:-

Principal Human Resource and Administration OfficerRef: NBA/PHRA/06/2014

The holder of this position will report to the Director, Finance and Administration

Duties and Responsibilities
Coordinating all Human Resource Management function including preparation of annual staff budget, recruitment, training and development, staff welfare and discipline, career management, salary administration and performance management.Facilitating formulation, implementation and review of human resource management and administration policies, procedures and strategies.Developing proposals for review of staff salary and remuneration.Ensuring implementation of scheme of service.Advise the management on all human resource management matters.Ensure administrative guidelines on labour laws, constitutional requirements and any other employment statutes issued by government from time to time.Providing advice on the development and review of effective organizational structure.Managing staff development and performance management systems.Ensure prudent utilization of resources including finances, human and capital resources allocated to his/her department.For appointment to this grade, an applicant must have:-Master’s degree in any of the following fields: Human Resource Management/Development, Business Administration/Management, Public Administration or any other relevant qualification from a recognized institution.Served in the grade of a comparable position with a cumulative and relevant working experience of at least eight (8) years.Proficiency in computer applications.Demonstrated managerial, administrative and professional competence and achievement of performance targets and results as reflected in the performance appraisal.Must be a registered member with institute of Human Resource managementHow to Apply
Interested and qualified persons who meet the above criteria should send their applications enclosing a detailed CV, copies of certificates, testimonials and three referees to reach the undersigned by 5 p.m. on 29th May 2014.

Ensure to quote the reference number for the position applied both in the letter and on the envelope. Only shortlisted candidates will be contacted.

Application can be sent through our email, postal address or hand delivered:

The Chief Executive Officer
National Biosafety Authority
Commission for University Education Building
Redhill Road, off Limuru Road (Route 108)
P.O. Box 28251 – 00100
Nairobi

Email: hrm@biosafetykenya.go.ke
Website: www.biosafetykenya.go.ke

Administration Assistant

Our client a  group of company that deal with both manufacturing  and construction urgently need to fill the above position.

Job Responsibilities

Receive all mails including letters and distribute them accordinglyReceive & welcome all visitors into the companyReceive client requests relied through email and telephone and channel them to the persons concernedReceive & prepare all outgoing mailsEnsure that reception office is always neat.Ensure that all boardrooms are clean, neat & always ready for use.Maintain a schedule of the use of the boardroom.Custodian of all reception & boardroom equipment.Ensure regular maintenance of fax & photocopying machines, office cameras & biometric machines.Diploma in Business AdministrationProficient in MS Office SuiteA minimum of 3 years work experience in a similar positionInterpersonal skillsEasy to contact and to communicate and work withExhibits a sense of urgency when necessaryGood oral and written communication skillsAbility to issue and explain good instructionsUnderstanding of the proper use of Work Orders, priorities and schedulesAbility to work in a team environment, fully supporting the goals and objectives of the sales, maintenance and operations efforts.NB: Qualified candidates only should send in their cvs to frank.vacancies@yahoo.com

Job Title: Human Resource and Administration Assistant
Recruiter: Stratostaff East Africa Ltd
Location: Nairobi Offer: Neg.
Profile Introduction: Stratostaff is a provider of Flexible Staffing Solutions to medium size firms, multinationals and government throughout East Africa. By offering full human resource life cycle solutions. Stratostaff is able to contribute better talent selection, Improved staff productivity and employment risk management for our clients. 
Stratostaff is now looking to fill the above position.
Overall Purpose of the role is to :
Based in the Nairobi Office, the person will report to the Assistant Manager HR.
In this role you will follow an individual work plan, meet day-to-day short-term objectives and resolve issues through immediate action or short-term planning.

Minimum Requirements

Minimum Bachelor’s degree in Business related field.A strong background in HR.At least 2 years work experience in HRCommendable Financial AbilitiesEnsure that all Front Office Administrative Duties are handled with the attention they require.Answering and Directing Calls to the right persons while maintaining the company’s imageAssist with recruitment requests i.e. short listing of staff, scheduling for interviews and help out with interviewing of the shortlisted candidates.Assist in payroll processing and managementProcessing monthly invoices to be submitted to clients by the last date of every calendar monthSourcing for candidates and maintaining the company data baseFirst point of contact on dealing with employees concerns and offer solutions to all their concernsTaking minutes and ensuring that all action points are followed to the laterEnsuring that all monthly statutory deductions are paid in good timeIn charge of sourcing for PPE’s suppliers and the distribution of the same to employeesOrganize all company events and team building activitiesAny other duties assigned Attention to detail.Experience in  Handling Outsource Management/Operations will be a definite plusHigh sense of confidentiality and attention to detailsExcellent interpersonal skills, well developed communication skills with high integrity Ability to make quick decisions and work under pressure -  prioritizingEffective time management with ability to work under minimum supervision.How to Apply

If you are qualified and up to the challenge send your Resume and Cover Letter to info@stratostaff.co.ke by 5pm, 5th May 2014.

Please note that only qualified candidates will be contacted.
We are an Equal Opportunity Employer

Administration and Sales Officer Our client, an established and growing organisation within the design and construction sector, is seeking an experienced, motivated office administrator to join the team within a permanent role, to assist the Office Manager in all aspects of the day-to day running and administration of the Head Office.
Salary: Kshs.25, 000 plus commission
 Roles
Maintain job files on computer system, as well as company’s contact database.  Track the bidding process by insuring there are bids and no deficiencies. Coordinate walk-through for clients. Maintain all contact information in. Order supplies for the office and field personnel. Maintain drawings/files. To answer the phonesMinimum of 3 years administration experience within the construction industry is a must Fast, accurate typing & data entry skills Excellent MS word and excel Strong commitment to providing a high standard of customer service Ability to multitask Well developed verbal and written skills Ability to exercise a high degree of initiative and professionalismSales and finance backgroundKindly attach CV and latest photo to jobs@jantakenya.com clearly indicating `Administration and sales officer‘ on the subject line by 15th March, 2014.Do not attach any certificates.
Only shortlisted shall be contacted.

Exciting Career Opportunity: Administration and Marketing Assistant

Our Client, Soft Skills Limited is a company which specializes in training, motivational speaking, virtual office space letting and selling and distribution of inspirational books.

In its endeavor to enhance its operations and efficiency the company is seeking for a self-driven, creative, energetic person to join the organization.
Number of positions: 1
 
Role Overview: The holder of this position will oversee the day to day office operations, coordinate the training activities, oversee the virtual office operations and market the company’s products.
 Ensuring  smooth day to day office operations and activities across the board;Devising and maintaining office systems, including data management and filing systems;Screening phone calls, enquiries and requests, and handling them as appropriate;Meeting and greeting visitors and ensuring their needs are attended to;Organizing and maintaining the directors diary, booking  appointments, confirming schedules;Dealing with incoming email, post and parcels and other correspondence as well as handling the outgoing correspondence;Organizing meetings, making logistical arrangements and preparing minutes for follow up;Carrying out background research on various issues and presenting findings to the director;Producing documents, briefing papers, reports and presentations on the various company activities;Organizing and attending to meetings and ensuring the director is well briefed in preparation for meetings;Liaising with clients, suppliers and other staff for smooth operations of the office;Organize trainings (in house-hotel based) and ensure smooth and seamless coordination of the same:Booking transport and accommodation for director and other consultants during open training sessions in and out of town; Implementing and maintaining procedures/administrative systems for orderly work flow;Preparing training materials, presentations and training reports.Supervising the cleaner, tea girl and messengerCoordinating preparation of marketing brochures,  e-shots and flyers, online and other related marketing merchandise; Management of online presence - running of website, blog, Facebook, twitter and LinkedIn accounts;Arranging for interviews and other media events on Radio and Television for the Director;Organizing and hosting marketing presentations and customer visits;Assisting with promotional activities at events, exhibitions and trade fairs;Marketing published books and liaising with bookshops, supermarkets and book clubs to ensure adequate stocks are held in store;Visiting customers and external agencies involved in marketing support;Carrying out basic market research to identify and develop new product lines in training;FlexibilityCreativity ConfidenceCommercial awarenessGood interpersonal skillsOrganizational skillsCommunication skillsMinimum of a  Certificate or Diploma in Business Administration / Marketing / Public Relations / Secretarial / Sales and Marketing;Good sales and administration  skills and ability to communicate clearly and courteously;Ability to handle office  related pressure with composure;Sales and /or Administration experience of at least 1 year in a moderately busy office/organization;Outgoing, pleasant and easy to get along with person aged above 23 years;                                 Proficiency in basic computer software applications MS word, MS Excel, MS PowerPoint;Ability to handle and prioritize multiple tasks without losing focus;Self-driven and able to work independently with minimum supervision;   Dynamic, innovative and creative person who is solution oriented;If you meet the above requirements and are passionate enough to be part of a great dream, send your application in confidence by email attaching your detailed latest CV to:
The Recruiter,
recruit.esquire@gmail.com    
Note: Clearly state the position you are applying for in the subject line of the email and indicate your current and expected salary. Closing date for applications is Tuesday, 8th April 2014. Only shortlisted candidates will be contacted for interview.                               
Soft Skills Limited is an equal opportunity employer

Our client is an entertainment company with interests in events planning, radio, music production and sound. They seek to hire an administration assistant yo largely assist with the day to day running of the company Duties & Responsibilities

Assisting the directors in their work dutiesManaging the reception desk and other support dutiesAnswering calls and transferring to extensions Receive, direct and relay telephone messages to staffAnswering client inquiries about the company and its products and serviceManaging office petty cashReceiving and directing clients to the contact personsCustomer Service Keep and retrieve filesRespond to emails as much as possible, dealing with appointmentsKeep and maintain an accurate record of papers and electronic correspondence Filter emails, highlight urgent correspondence and print attachmentsMinimum of a Diploma in business/office administrationMinimum 2 years experience in an extremely busy office handling several dutiesVery Mature and presentable individualsKnowledge of customer service principles and practicesPrevious experience handling high end clientsProficiency in MS Word, MS Excel, MS Outlook, IMISGood communication and interpersonal skillsExcellent command of English & Kiswahili If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Administration Assistant Ksh 30K Gross) to jobs@corporatestaffing.co.ke before 7th April, 2014

Kindly indicate your current/last salary on your CV

N.B: We do not charge any fee for receiving your CV in our database nor for interviewing
Only candidates short-listed for interview will be contacted.