COOPI Field Administrative Officer Job 2015

Job Description

COOPI – Cooperazione Internazionale is a relief and development organization founded in Italy in 1965. COOPI’s envisions a world without poverty where diverse cultures live together sharing equal rights and equal opportunities.

COOPI’s mission is to reduce poverty in the global South through interventions of long-term sustainable international cooperation.

COOPI also conducts advocacy activities in Italy, to fight the cause of the serious economic gap between the North and South.

COOPI is part of the Somalia Resilience Programme (SomRep); an NGO led consortium piloting resilience based initiative in Dolow District, Gedo Region.

The objective of this program is to understand the root causes of vulnerability in pastoral, agro-pastoral, peri-urban households and community groups in selected locations in order to enhance the resilience of communities through a focus on productive capacities.

Position: Field Administrative Officer

 

Reporting To: Project Manager and Project Administrator

Duration: 4 Months (Sept-Dec) – Annual Contract renewable depending on availability of funds

Location: Dhusamareeb

Key Tasks

Key Responsibilities for the position::
 

1. Financial Management

Keep base/project accounts

Management and control of the cashboxes/bank accounts of the post

Liaise with Administration, Logistics, and Data Department in Nairobi and field officer for documents preparation, finalization and tracking

Filing of the vouchers, receipts and supporting documents in a timely and organized manner

Organize the transfer of the documents to Nairobi, in coordination with the Project Manager and logistics department

Supervise transfers by cash or bank for the base/project, in coordination with the Project Manager/(Project Administrator and the Regional Administrator)

Payment of base/project expenses according to the cash request for the month as approved/directed by the Project Manager budget, upon approval according to COOPI procurement procedures

Reconciliation of transfers by cash and by receipt from Coordination/Project Administrator to the base/project.

Monthly financial analysis/request (Running Cost/Salaries/Identified Project Activities as shall be directed by the Project Manager) of the costs according to the budget.

Preparation of monthly request of funds to be submitted to the Project Manager/Project Administrator for perusal, who shall procedurally submit to the Regional Administration

Assist in the preparation of budget amendments in liaison with the project manager and the project administrator.

2. Administrative Control:

Supervision and monitoring of all the administrative aspects of the base/project (contract in the field, request for quotations, purchase orders) in liaison with the Procurement Dept. and Project Managers

Preparation of base/project staff contracts in coordination with the regional administrator and the Area Coordinator.

Observance of COOPI and donor administrative procedures.

Human Resources management

Maintaining base/project human resources records (management: contracts, job descriptions, leaves, benefits)

Ensure the implementation of COOPI staff policy for the project staffs taking into account the national labour laws, taxation system and rules, social security and insurance rules, etc

Logistics and Procurement

Oversee and monitor inventory and stocks management, ensuring that they are updated on a regular basis

Periodic missions in support of base/project administrative functions

Qualifications & Requirements

Holder of a Diploma/Degree with at least three years of financial management training /course from a recognized institute.

Should have at least three years professional experience.

Must be a Somali National with clear knowledge of the region of operation.

Strong computer skills and ability to use standard computing packages (word, excel, outlook, power point, internet etc);

Developed planning, organizational and research / analytical skills;

Strong team working and interpersonal skills;

Experience working in fast paced humanitarian programming in Somalia is an advantage;

Proficiency in written and spoken English Language is Mandatory

Be able to communicate effectively in Somali.

Start Date: September 2015

How to Apply

Interested candidates who meet the required qualifications and experience are invited to submit their applications through email to hr.nairobi@coopi.org by 18th August, 2015.

The application should be a cover letter and CV as one document and indicate the title of the position on the subject line.

Applications should include contact details of three professional referees.

One referee must be the applicant’s Immediate supervisor.

COOPI is an Equal Opportunity Employer

Qualified female candidates are strongly encouraged to apply

Only short listed candidates will be contacted.

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