DRC Procurement and Logistic Assistant Job in Dollow, Somalia

Procurement and Logistic Assistant
 

Dollow, Somalia
 

Background: The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. Using a protection of human rights framework, DRC has mainly focused on Somalis who are displaced by conflict.

Programs include protection, Food security & Livelihoods, Shelter/NFI, and Water and Sanitation. 

In Somalia, DRC Operates in five several regions and set up an operation in Dollow on October 2012.
 

We are seeking for a Somali national who will be based in Dhoobley as part of the implementation of Dhoobley operations, the staff will be Responsible for all tasks related to procurement and logistics under the supervision of Dhoobley Team leader and for technical issues the procurement and logistic officer will support, in compliance with DRC and donor’s policies and procedures. 

The staff will consult closely at all times with the procurement and logistic officer

Key Responsibilities
 

To achieve the overall and specific position’s objectives, the Staff will perform the following tasks and undertake the following responsibilities:

• Ensure that all procurement procedures and documentation are according to donor standards and DRC guidelines.


• Ensure the implementation of the logistics and procurement process as per DRC and Donor regulations.


• Carry out in a timely manner the actual procurement and follow up on this


• Prepare invitation for bidders and attend procurement meetings.


• Ensure the procurement committee is according to DRC and Donor guidelines.


• Ensure weekly records of logistics, fleet management and procurement activities (update weekly Order follow up and share with all the sections.


• Submit written logistics and procurements reports as required


• Ensure that DRC or Partner warehouses are managed according to DRC warehouse standards and records are kept for audit.


• Make periodic random checks during loading/unloading operations to ensure that commodities carried by the trucks conform to the quantity record on the truck waybill.


• Identify alternate warehouse facilities in times of emergency or unforeseen reasons; using proper DRC procedures.


• Ensure proper scientific method of storage as per DRC guidelines have been followed.


• Carry out periodical review of compliance check list to ensure the procedure and documentation are in order.


• Ensure transparency and accountability in all procurement and logistics activities


• Ensure good archiving system with logistics and procurement documents


• Perform any other task as delegated by the Area manager/Procurement and Logistic Officer

Reporting Arrangements: This position will be reporting to the Procurement and Logistic Officer-Dollow:

Qualifications:

• Diploma in Business Administration or Purchasing and Supplies. Level preferable from Chartered Institute of Purchasing and Supply (CIPS) with at least 1-year work experience in relevant field will be considered


• High integrity, pro-active, stable, robust character and a good team-player


• Excellent communication skills


• Excellent analytical and negotiation skills.


• Substantial within carrying out actual procurement


• Experience in working in NGOs


• Proven commitment to accountability practices.


• Proven ability to priorities tasks, meet deadlines and work with limited supervision


• Knowledge of computers: word processing, database management packages.


• Fluent in written and spoken English.

Conditions
 

Availability: Sept, 2015
 

Duty station: The duty station for this position will be DRC Office in Dhoobley, Somalia.
 

Contract: 4 months with possibility of extension. Salary and other conditions will be in accordance with the Danish Refugee Council’s Terms of Employment for National Staff recruited by the Somalia Country Programme.

For general information about the Danish Refugee Council, please consult www.drc.dk
 

General Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework
 

Application Process: Interested candidates who meet the above mentioned requirements should apply by submitting their applications (in English and consisting of a Cover letter and an Updated CV no longer than 4 pages including contact details of 3 professional referees) to the following email: drcjobs.dollow@drcsouthcentral.org and indicate “Procurement and logistic Assistant–Dhoobley, Somalia” as the subject heading by 20th August, 2015