NGO Procurement Officer Job in Kenya

A NGO based in Kenya is looking for a Procurement Officer to handle their procurement and logistics department.
 

Main Objective

• To promote the department efficiency and effectiveness through implementation of procurement of budgeted goods, works and services.


• Review existing systems, develop systems as necessary to ensure best procurement practices policies and asset care and management to achieve the organisation’s objectives

Responsibility:

• In charge of developing and submissions of reports to review procurement policies, procedures and tools to keep up with Market trends and organizational changes.


• Designing and implementing an effective procurement records management, retention and disposal program.


• Maintenance of complete and self-contained files.


• Ensure storage and oversee the effective issuance of procured goods


• Lead the development of procurement plans for all locations together with location managers and effectively oversee the execution of the same up to the delivery of the goods/ services to the required department as follows:


• Liaising with all locations and specific departments in organizing for specification of goods and services for procurement. Coordinating purchases requirements from user departments.


• Supervise collection of quotes from pre-qualified suppliers by the procurement assistant


• Compile quotation data and convene a procurement committee meeting


• Participate in the evaluation of quotes and selection of vendors


• Take notes and circulate and obtain signatures from all members of the procurement committee


• Receive approved Purchase Requests and prepare and dispatch Local/International purchase Orders as needed for equipment, consumables and stationery and follow up to ensure timely delivery.


• Keeping track of procurement of goods and services and tenders in progress and generating status reports.


• Receiving goods/ supplies and cross checking with LPOs & ensuring all supplies received are as per PO and the proper working of equipment and signing delivery notes.


• Source for best mode of transport and ensure timely delivery to the field offices, as per their orders with administrators.


• Overseeing the effective storage and issuance of procured goods.


• Generate a weekly report on all outstanding items and unit requisitions.


• In charge of Nairobi’s storage and stores management: process of issuing, security of stores and carrying out regular stock takes and quarterly inventory counts.


• The conduciveness of the stores must be properly assessed and recommendations forwarded to the Administration Manager for action.


• Monitoring of equipment and spare parts needs and order preparation of the same in consultation with your supervisor

Requirements

• Bachelor Degree in Business Administration, Procurement or related fields from a recognized institution of higher learning or Diploma from the Chartered Institute of Purchasing and Supply or equivalent.


• Minimum three(3) year work experience especially in an NGO


• Membership of a professional supplies management body


• Additional knowledge of the Public Procurement & Disposal Act, 2005 and the regulation, 2006 and knowledge of NGO/Public Benefit Act (asset management) will be an added advantage.


• Ability to establish supplier specifications, measure conformance and identify process improvement opportunities that are defined in conjunction with internal customers is critical to this position


• Driven to meeting or exceeding milestones


• Ability to provide fact based advice and development of market and industry analysis


• Has advanced and proven knowledge in the procurement industry and can implement structures to cut costs.


• Proficiency in Access, Excel, PowerPoint, Word as well as experience implementing and using procurement systems

Competencies

• Effective leadership, management and supervision skills


• Highly developed communication skills and excellent command of English language, both written and spoken.


• Ability to create and interpret policies


• Analytical skills


• Excellent interpersonal skills, unquestionable integrity, team player and able to work with minimum supervision


• Commitment to humanitarian principles and action


• Excellent problem solving and negotiation skills.

Salary will be negotiated depending on experience and expertise on the field.

KNOWLEDGE IN FRENCH WILL BE AN ADDED ADVANTAGE. 

Kindly send your application with a short written testimonial of your greatest achievement (at Most Half a page) and expected salary to recruitment@peopleandstrategy.co.ke by 7th January 2015.  

Note that only shortlisted candidates will be contacted. 

The candidate will be based in Nairobi.