Finance and Administration Officer Job Vacancy

Job Vacancy: Project Finance and Administration Officer
 

The Project Finance and

Administration Officer has the responsibility of providing timely and efficient

accounting and financial support to the deputy Country Director – South Sudan

and Head of Finance and is the point person for communication on project accounting

matters. 

He/she operates under direct

supervision of the deputy Country Director- South Sudan and Head of Finance of

HQ te Amsterdam
 

• General financial management of the activities
  
  for all projects


• Track project budget(s) and expenditures, and
  
  alert the Programme Coordinator, the local Project & Training
  
  Coordinator of significant actual and potential over and under
  
  expenditures.


• Control petty cash and project office expenses
  
  for all projects


• Approve routine expenditures such as local
  
  transport, fuel, small repairs, and in the field per diems for staff


• Control operating costs and reduce them when
  
  prudent to do so.


• Assure that vouchers and vehicle log books are
  
  completed correctly by involved project staff, and that all expenditures
  
  are backed up by proper receipts


• Assure that Financial Policies are followed,
  
  as per the several donors and company’s financial regulations


• Assure that applicable procurement rules are
  
  followed


• Pay all bills and local taxes according to
  
  local rules and regulations


• Receive and manage petty cash (including
  
  withdrawals from bank) and administrate against proper exchange rates


• Reconcile expenses and petty cash with monthly
  
  bank statements and report to HQ



• Setup/ rearrange a double-entry project
  
  accounting system (Quickbooks)


• Assist the company’s deputy Country Director –
  
  South Sudan and Project coordinator with the fund raising process as
  
  needed (ie preparing budgets for fundraising purposes).


• Submit regular monthly finance reports to the
  
  company’s deputy Country Director- South Sudan, Head of Finance and
  
  Project coordinator(s)


• Prepare and submit hard copy monthly financial
  
  reports, (original) documents, invoices, timesheets to the finance
  
  department of the company


• Prepare documents for the annual or project
  
  audit and liaise with the auditors


• Be responsible for all administration related
  
  duties such as archiving, maintaining the fixed assets register, ad hoc
  
  reporting


• Assistance with general Human resource management
  
  such as recruitment, performance appraisal etc. 


• Assistance with general office management of
  
  Nairobi office

• Degree in business or accounting or equivalent
  
  qualification in relevant subject with proven finance and accounting
  
  skills.


• Knowledge of and fluency with a double-entry
  
  and accrual method of accounting


• Knowledge and experience working on ‘Western’
  
  funded projects is an asset


• A minimum of 3 years of successful experience
  
  as project administrator in development cooperation or in an international
  
  organisation


• Experience with donor funded projects and
  
  multiple exchange rates


• Experience producing financial statements and
  
  working with external auditors required


• Excellent Excel skills and knowledge of other
  
  accountancy systems


• Strong other computer skills, including Word,
  
  pastel and internet applications


• Strong communication and reporting skills in
  
  English


• A good team player


• Attention to detail and accuracy


• Dynamic and pro-active

Kindly forward your CV and cover

letter to jobs@cloversmtc.com on or before 24 February 2015

Only shortlisted candidates will be

contacted