Finance Clerk Job in Kenya

International

Rescue Committee (IRC)

Employee

Type: Regular 

Employee

Category: Full

Time 

Job Purpose / Objective: Finance

Clear will be responsible for ensuring IRC systems and procedures of internal

controls are followed when committing financial transactions in Lodwar and

ensuring there is enough cash to implement the program activities

Key Responsibilities

• Maintain
  
  petty cash at the set limit ensuring no cash shortage at all times.


• Ensure
  
  that all cash payments are fully supported and are authorized at set
  
  limits as per IRC Kenya delineation chart before disbursement.


• Prepare
  
  the spreadsheets to upload stage ready for review by Finance Manager
  
  before submission to Nairobi Finance


• Monitor
  
  and track cash advanced to program and support staff on a monthly basis
  
  ensuring that liquidation reports are prepared and correction journals
  
  raised ready for review by finance Manager


• Perform
  
  supervised petty cash counts every Friday


• Ensure
  
  that all cash received is duly receipted, coded and promptly banked


• Prepare
  
  all check disbursement vouchers. Ensure the payment is fully supported and
  
  duly authorized as per the authorized delineation chart before writing the
  
  check


• Ensure
  
  that once checks are signed they are collected by vendors and signed for
  
  proper identification of the person collecting and details indicated in
  
  the checks release register


• Assist
  
  in preparation of bank reconciliation statement on a monthly basis for
  
  Lodwar bank account


• Rubber
  
  stamping ‘paid’ on all such documents once checks and cash vouchers are
  
  signed before filing



• Maintain
  
  an organized and well documented (all files must be labeled properly and
  
  visibly) and sequential filing system for all cash and cheque disbursement
  
  vouchers. Ensure that files with original documentations are sent to
  
  Nairobi on a monthly basis and duplicate files are maintained for field
  
  use.


• Act
  
  as a bank agent for Lodwar IRC bank account.


• Carrying
  
  out finance Manager’s duties in his/her absence.


• To
  
  represent finance in tender committee meetings when nominated to do so


• Be
  
  receptive to the training IRC will give to develop your technical and
  
  professional competence


• Be
  
  adaptable and flexible with a view to taking on board new tasks and new
  
  assignments in due course


• To
  
  act at all times in accordance with US and Kenyan Law and Standard
  
  accounting practice.


• Any
  
  other duties as may be assigned by supervisor.

• Timely
  
  payments of suppliers and staffs using fully authorized vouchers as per
  
  the authority delineation chart


• Timely
  
  monitor and tracking of advances and processing of liquidations


• Maintain
  
  up to date filling system for the financial documents and correspondence


• Keep
  
  online update of the cash book spread sheets and reconciliation of the
  
  cash on a daily basis


• Perform
  
  supervised petty cash counts every Friday


• Rubber
  
  stamping ‘paid’ on all such documents once checks and cash vouchers are
  
  signed before filing


• Compliance
  
  to both internal control procedures, Donor Rules & Regulations

• O’
  
  Level (Secondary Education)


• CPA
  
  II qualification

Required Experience & Competencies:

• At
  
  least three years of finance and accounting experience in a similar post


• Knowledge
  
  of fund accounting, procurement and financial management of US and UN
  
  cooperative agreements.


• Knowledge
  
  of Microsoft Office software, accounting package knowledge (SUN system) will
  
  be an added advantage.


• Excellent
  
  interpersonal, organizational, and time management skills


• Supportive
  
  personnel management style and ability to work in and as a team


• Ability
  
  to carry out responsibilities independently with minimal technical support


• Excellent
  
  spoken and written English.

Kenyan nationals are encouraged to apply.

International

allowances are not available for this position. 

Salary

and other benefits are compliant to the Kenyan NGO Sector.
How to Apply

CLICK HERE to apply online 

IRC leading the way from harm to home. 

IRC is an Equal Opportunity Employer.
 

IRC

considers all applicants on the basis of merit without regard to race, sex,

color, national origin, religion, sexual orientation, age, marital status,

veteran status or disability.

Disclaimer: Please take note that

International Rescue Committee (IRC) does not ask for any fees in connection

with its recruitment processes. In the event that you receive any request 

for payment of any sort, please get in touch with us on Tel: +(254-020)

2727730, Email: IRCKenya@rescue.org or report to the nearest police.