Grants Coordinator Job in Kenya

International

Rescue Committee (IRC) 

Grants

Coordinator – TTA
 

Employee

Category: Full

Time 

Job Purpose / Objective: The

Grants Coordinator (GC) is responsible for overseeing the management of all

grants for the country program. 

This

includes, , generating grant proposals and budgets in the appropriate donor

format and based on  the IRC country’s funding strategy.  

This

position ensures timely and high quality grant reporting that clearly compares

the stated goals and objectives of the grant with the achievements and

expenditures to date, lessons learned, and a revised planning of activities for

the next reporting period. 

This

position will ensure grant compliance with donor contracts, guidelines and

requirements, including project delivery, procurement and project

realignments. 

Timely

communication to program staff about implementation of planned activities and

appropriate expenditure of funds. 

The GC

supervises the Grants Manger and the Grants Interns. 

The

position works with the supervision and guidance of the Deputy Director,

Programs.

Key Responsibilities

Proposal Development

• Coordinate
  
  proposal and budget development process for concept notes and proposals.


• Submit
  
  proposals and budgets for review at HQ ensuring that the grant
  
  applications are prepared according to the required format and submitted
  
  to donors where applicable.


• Liaise
  
  regularly with the IRC Kenya field offices, and program sector leads in
  
  the Nairobi office to coordinate the annual program planning


• Develop
  
  budgets for new program activities in coordination with the sector
  
  coordinators and Finance Controller; and monitor grant expenditures to
  
  ensure compliance with IRC and donor requirements.


• Liaise
  
  with senior staff to ensure that Kenya operations are properly supported
  
  as part of an integrated country program

• Provide
  
  guidance and interpretation of donor rules and regulations.


• Monitor
  
  and facilitate compliance of programs with donor and the IRC commitments
  
  and requirements, including program progress and adherence to objectives,
  
  submission of timely modification and extension requests, procurement
  
  regulations & requests for derogations, etc

Finance and Grant Management

• Ensure
  
  program compliance with internal control procedures; in coordination with
  
  the Operations and Programs team, hold grant opening and grant closure
  
  meetings on time for all grants and hold budget holders accountable for
  
  deviations from the grant contracts


• Monitor
  
  all grant budget versus actual on a monthly basis to ensure compliance
  
  with donor requirements;


• Review
  
  budget realignment and manage grant cost-extension requests

Communication and Reporting

• Liaise
  
  with donors regarding grants and grant management. Where applicable, meet
  
  with representatives of funding agency to work out final details of
  
  proposals and budgets


• Maintain
  
  excellent relationships internally within IRC and with all IRC’s partners,
  
  such as WFP, ECHO, UNHCR, CDC, UNICEF, UNDP and local authorities.


• Oversee
  
  development and maintenance of headquarters and field reporting systems
  
  and processes related to grants management


• Maintains
  
  master files on grants on hard copy and in the share drive. Monitor
  
  paperwork connected with grant-funded programs


• Conduct
  
  monitoring visits to field locations and provide capacity building and
  
  training for field staff on proposal development, reporting and donor
  
  compliance issues as necessary


• Oversee
  
  all internal, external and sub-grantee reporting with programs and
  
  finance, ensuring high-quality, well-written and timely reports meeting
  
  donor and IRC requirements

• Supervise
  
  the Grants Manger and manage their performance as per IRC guidelines and
  
  in line with the agreed job descriptions


• Provide
  
  technical back stopping for field based grants officers


• Support
  
  the program department in other recruitments if requested


• Orient
  
  relevant staff of all departments to donor requirements and work closely
  
  with all IRC departments and field units to comply with donor requirements


• Undertake
  
  other tasks as requested by the Deputy Director of Programs, the immediate
  
  supervisor

Key Result Areas: Contribute

to efficient grants management including proposal development, reporting and

grants monitoring roles and ensure that opportunities that IRC Kenya goes for

aligns with country strategic plan and the fundraising strategy currently in

place.

Required Qualifications:

• Masters
  
  from a recognized university or equivalent in experience with excellent
  
  written and spoken English.


• 5
  
  years of INGO field experience in a similar position: grant management,
  
  proposal development (program narratives and budgets) and donor reporting


• Knowledge
  
  of UN (UNHCR/ UNDP/ UNICEF), US (USAID/OFDA,PRM,CDC), EU (ECHO, Europe
  
  Aid) and UK (DFID) donor regulations, procedures and requirements

Required Experience & Competencies:

• Proven
  
  ability to develop winning proposals to public and private-sector donors


• Excellent
  
  report writing skills is a must


• Experience
  
  working with a humanitarian organization or field is required.


• Excellent
  
  organizational skills, ability to determine priorities and attention to
  
  detail a must


• Ability
  
  to work in a multicultural context as a flexible and respectful team
  
  player


• Willingness
  
  to travel to the field as and when needed


• Ability
  
  to work with tight deadlines for proposal development/ information needs


• Strong
  
  communication, people management and analytical skills


• High-level
  
  of knowledge and practice with Word, Excel, Outlook, etc. required


• Good
  
  understanding of project design, planning and implementation and  in
  
  use of log frame or developing projects

Kenyan nationals are encouraged to apply.  

How to Apply 

CLICK HERE to apply online

IRC leading the way from harm to home. 

IRC is an Equal Opportunity Employer.
 

IRC

considers all applicants on the basis of merit without regard to race, sex,

color, national origin, religion, sexual orientation, age, marital status,

veteran status or disability.

Disclaimer: Please

take note that International Rescue Committee (IRC) does not ask for any fees in

connection with its recruitment processes. In the event that you receive any

request  for payment of any sort, please get in touch with us on Tel:

+(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.