Field Manager Job in Kenya

International

Rescue Committee (IRC)

Sector: Program Management

Employee

Category: Full

Time

Background: The

International Rescue Committee (IRC) responds to the world’s worst humanitarian

crises and helps people to survive and rebuild their lives. 

Founded

in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and

life-changing assistance to refugees forced to flee from war or disaster. 

At

work today in over 40 countries and 22 U.S. cities, we restore safety, dignity

and hope to millions who are uprooted and struggling to endure. The IRC leads

the way from harm to home.

The

IRC has been operational in Kenya since 1992, when it began delivering health

services in Kakuma refugee camp.  

The

IRC’s programs targeting communities in Turkana County are based out of the

Lodwar office and primarily address HIV/AIDS, reproductive health, prevention

of and response to GBV through the Lodwar County and Referral Hospital,

communicable disease prevention and strengthening governance systems.

The

IRC’s programs in Turkana are recognized for their capacity-building and

support of county-run clinics and health facilities, including the Lodwar

County and Referral Hospital. 

Summary of Responsibilities: The

Field  Manager shall be responsible for supporting, coordinating and

supervising the implementation of the IRC programs in Lodwar, Turkana County

with specific focus in ensuring effective functionality of all the support

functions of the program.  

Additionally,

the FM will support adherence to the Mission Strategic Objectives in the Kenya

Program within program development in Lodwar. 

The FM

will be responsible for grant management and reporting. The FM will be

responsible for direct supervision and monitoring of Human Resources,

Administration, Logistics, Finance and all Program functions of the program to

ensure strict compliance to all IRC procedures/policies. 

The FM

will oversee day to day management of Staff Safety and security during all

phases of field operations. 

The FM

will be responsible for assessing program support and program support staff

quality, effectiveness and providing guidance and support to staff. 

The FM

will from time to time  represent the IRC Turkana program in various

coordination forums. 

The FM

reports to the Deputy Director Operations and will be responsible for the

following.

Major Responsibilities

Leadership:  

Provides

assistance to the Program Managers in Lodwar and the Senior Management Team

based in Nairobi as required or as requested.

The

Program Managers report functionally to their respectiveTechnical Coordinators

and administratively to the FM.

Program Management:

Provide support and leadership in grant management, budget monitoring, new

program development, monitoring and evaluation including strategic

planning.  

• Ensure
  
  quality and timely implementation of grants by staff with specific focus
  
  to the program support sections of each respective grant;



• Support
  
  field teams in the Review of Monthly Budget vs. Actual reports with
  
  program staff, make recommendations on the basis of these and ensure that
  
  appropriate action is taken in a timely fashion.


• Identify
  
  new program possibilities in collaboration with field- and Nairobi-based
  
  program staff, specifically the Deputy Director Programs and the Technical
  
  Coordinators;


• Based
  
  on identified needs, make recommendations to Nairobi for development of
  
  new…?


• Ensure
  
  appropriate M&E activities are carried out regularly by program staff
  
  in all sectors (data collection & analysis, monitoring of project
  
  progress against established work plans, monitoring of established
  
  indicators and utilization of results to inform program (re-)design);


• Support
  
  the integration of program activities to create coherent, quality and
  
  complimentary programming; Specific focus to ensure strong integration of
  
  program support functions with direct program related activities

• Ensures
  
  policies and procedures are in compliance with applicable IRC, funding
  
  source and government policies, procedures and requirements.


• Ensures
  
  Lodwar Programme


• Promptly
  
  informsthe Deputy Director of Operations (DDO) on any areas of concern or
  
  potential or suspected violations.


• Field
  
  Operations Manager effectively communicates all relevant compliance issues
  
  during program design / development and Grant Opening & Closing
  
  Meetings, or as encountered.

• With
  
  support from the Security Manager, monitor the security situation and
  
  development in IRC operational areaswith implications for staff safety and
  
  for program implementation;


• Maintain
  
  Health and Safety standards by carrying out regular inspection of the
  
  office updating warning notices and up-dating first aid kits with the
  
  support of the Security Manager

Human Resources / Administration:

• Directly
  
  manages, supervises and mentors the Finance and Supply Chain staff of the
  
  Lodwar Programme.


• Ensure
  
  that all performance evaluations for all staff are conducted on time, and
  
  review all evaluations to ensure quality and consistency;


• Support
  
  in identifying training needs for Lodwar Programme staff and make
  
  appropriate recommendations to the DDP, DDO and the CD;


• Ensure
  
  that administrative matters of the field office are carried out in
  
  accordance with IRC HR and administration policies;


• Ensure
  
  that all IRC staff at the Field level comply with the IRC Code of
  
  Conduct/IRC WAY and other relevant policies pertaining to staff conduct.

• In
  
  collaboration with NBI HQ, oversee the carrying out of supply chain
  
  operations by Lodwar SC staff, including procurement (both local and
  
  through Nairobi HQ Office), stock management, asset management, vehicle
  
  operations, equipment maintenance and repair (including communications and
  
  computer equipment);


• Coordinates
  
  all transport and travel arrangements for the Lodwar Programme in
  
  collaboration with NBI HQ Supply Chain team.


• Ensure
  
  compliance with IRC and donor Supply Chain policies at all times.


• Support
  
  and ensure accurate staff movement planning at all times

• Oversee
  
  the financial management of field office operations by the Lodwar
  
  Programme staff, including cash management, issuing and tracking advances,
  
  ensuring complete and correct use of all finance forms; timely notice to
  
  Nairobi of cash transfer/petty cash needs;


• Ensure
  
  compliance with IRC and donor finance policies at all times;

Representation / Communications:

• Represent
  
  IRC in external engagements with GoK, UN-Agencies, IRC Partners, other
  
  NGOs and key stakeholders;


• Coordinate
  
  IRC program activities with relevant officials and other humanitarian
  
  agencies;


• Assist
  
  in the preparation of regular reports to keep partners and stakeholders
  
  informed of IRC’s activities;


• Performs
  
  other administrative or office duties or projects as required or as
  
  assigned.

Required Qualifications, Experience & Competencies:

• Bachelors
  
  Degree in Business Administration or related field of study.


• 5
  
  years experience in administration and management as an Office Manager or
  
  similar position, three years of which must have been spent working with
  
  an international NGO.

• Excellent
  
  organizational and analytical skills;


• Ability
  
  to write narrative and analytical spread sheet reports


• Proven
  
  computer literacy in MS-Word, MS-Excel MS-Access or related programs
  
  required


• Ability
  
  to plan, prioritize, coordinate and perform multiple tasks simultaneously


• Ability
  
  to work under pressure and to meet deadlines


• Spoken
  
  and written fluency in English and Kiswahili desired


• Willingness
  
  to put in extra hours in emergencies


• Willingness
  
  to travel to the field


• Systems
  
  oriented individual


• Good
  
  team player

Kenyan nationals are encouraged to apply.  

International

allowances are not available for this position. 

Salary

and other benefits are compliant to the Kenyan NGO Sector.

How to Apply 

CLICK HERE to apply online

IRC leading the way from harm to home. 

IRC is an Equal Opportunity Employer.
 

IRC

considers all applicants on the basis of merit without regard to race, sex,

color, national origin, religion, sexual orientation, age, marital status,

veteran status or disability.

Disclaimer: Please take note that

International Rescue Committee (IRC) does not ask for any fees in connection

with its recruitment processes. In the event that you receive any request 

for payment of any sort, please get in touch with us on Tel: +(254-020)

2727730, Email: IRCKenya@rescue.org or report to the nearest police.