NGO Jobs in Nairobi, Kenya – AHADI

The

Agile and Harmonized Assistance for Devolved Institutions (AHADI) is a five

year USAID program implemented by the State University of New York’s (SUNY)

Center for International Development (CID). 

AHADI

is designed to support Kenya’s vision and agenda for achieving the promise of

devolution. 

The

program’s interventions aim to promote governance systems that are transparent,

accountable, effective in service delivery, and responsive to empowered

citizens by working at both the national and county government levels.
 

AHADI

has three main objectives;

1.   
Targeted counties provide higher quality services through

improved governance

2.   
Improved representation of citizen interests and oversight of

targeted county government performance

3.   
Functionality and effectiveness of the devolved system increased

through intra-government engagement and cooperation.

Though AHADI is primarily a DRG project focused on improving the

governance of Kenya’s new decentralized, system, it is also designed to have

substantial impact on other sectors, as well. 

AHADI

therefore takes a sectorial approach in achieving its overall governance

objectives. These sectors include but are not limited to good governance,

resilience and economic growth, education, health and WASH.

Procurement

and Logistics Assistant Manager (1

position),
 

Position

Summary: The

Procurement and Logistics Assistant Manager will work closely with the

Procurement and Logistics Manager and the entire Procurement/Logistics team in

the AHADI Nairobi Office to ensure program activities and operational needs are

supported to achieve the above noted program objectives.

The work of the Procurement and Logistics Assistant Manager requires highly

developed collaboration and networking skills, exercise of discretion,

judgment, and personal responsibility.

Reports to: Procurement

and logistics Manager
 

Supervisory

Responsibilities: None
 

Interrelationships: The incumbent liaises with the other

members if the procurement department, Director of Programs, Senior Program

Officer / Program Officer / Regional Coordinators / Senior Grants Manger /

Grants Manger as appropriate in the course of his/her duties.

• University
  
  degree in Business Administration or appropriate field.

• Five
  
  years’ experience working in a complex and challenging procurement or
  
  related environment.


• Experience
  
  in logistics and coordination with travel agencies for flights.


• Fluency
  
  in written and spoken English.


• Previous
  
  experience working on USAID funded project.


• In
  
  addition, must be flexible, willing to perform assigned and additional
  
  duties and work irregular hours under unpredictable conditions.

Languages: English

language fluency required.

Location and Duration: The

location for the Procurement / Logistics Assistant Manager is in the Nairobi head

office. 

The

job description will be valid for one year and upon the end of the contract

period (of one year) can be revised and renewed by the Chief of Party and by

SUNY/CID.

Position Summary: Responsible for all aspects of the grants

management process, including setting up grants management systems, drafting

the Grants Under Contract Manual, drafting solicitations, managing proposal

review, designing grant templates, drafting grants, ensuring grantee compliance

with relevant rules, flow down clauses, grant requirements, and close-out.
 

The grants manager (GM) ensures that

all AHADI grants are managed, implemented, reported and closed rapidly and

effectively, in full compliance with USAID and SUNY/RF regulations and policies.
 

Reports to: Senior

Grants Manager
 

Interrelationships: The GM must coordinate with all other AHADI team

members including the senior GM, and the program team (Program Director and the

Senior Devolution Advisors). 

The GM is the key liaison between the

grantee, the program staff, and the procurement, finance, reporting and M&E

teams.

The position requires 4 years’

experience in managing multiple grants, a Bachelor’s degree in Business,

Management, International Affairs or related field relevant to the position and

a minimum of 3 years working in international development. 

The Grants Manager will be familiar

with USAID financial systems and regulations have a demonstrated ability to

work as a member of a results oriented team, demonstrate good management

skills, and be able to perform quality work under tight deadlines. 

S/he shall be shall be fluent in oral

and written English, and possess good IT and MS Office skills (proficiency in

Excel required).

Experience with finance, procurement,

or accounting are desirable.

Location and Duration: The location for the Nairobi Grants Manager is in

the Nairobi head office. 

The job description will be valid for

one year and upon the end of the contract period (of one year) can be revised

and renewed by the Chief of Party and by SUNY/CID.

Finance Assistant (1 position),
 

Position Summary: To

provide the Finance Manager with financial and administrative support

including: processing and tracking all income and expenditure, enforcing compliance,

inputting transactions onto the accounting system, maintaining books and

records, and reporting.
 

• Bachelor’s Degree in Business Administration/
  
  Accounting


• A minimum of CPA Part 2


• At least three years’ accounting experience in
  
  for profit or non-profit organization.


• Good communication and inter-personal skills


• Problem analysis and problem-solving skills.

• Three years’ experience in financial
  
  accounting or bookkeeping;


• Experience working using Oracle as a financial
  
  management system preferred;


• Previous auditing experience highly sought;


• Previous experience working in Kenya highly
  
  sought;


• Knowledge of local tax laws;


• USAID experience a plus;


• In addition, must be flexible, willing to
  
  perform assigned and additional duties and work irregular hours under
  
  challenging conditions;

• Attention to detail and accuracy,


• Planning and organizing, 


• Ability to take initiative


• Ability to work in a team.

Supervisory Responsibilities: None
 

Base of Operations: Nairobi.

Kenya
 

Reporting: Reports

directly to the Finance Manager in Nairobi, Kenya.

IT / Database Manager (1 Position).
 

Position Summary: The Database/IT Manager will support AHADI

achievement of its objectives in Kenya’s devolution process by producing and disseminating

information in the AHADI Activity Database. 

The Database/IT manager is

responsible for maintaining the integrity of the AHADI Activity Database as

well as uploading the database to a web-based sharing platform, or any other

acceptable platform and downloading database updates on a weekly basis, or as

necessary. 

At the request of the DCOP and the

Senior Grants Manager, s/he will ensure that database update protocols are

created, revised, compiled and disseminated on a regular basis. 

As an IT manager, the person will

work closely with all the staff members to ensure the necessary IT support for

the smooth implementation of the project. 

The work of requires a good working

knowledge of data security and the exercise of discretion, judgment, and

personal responsibility.
 

• University degree in Information Technology,
  
  Computer Science or relevant field.

• Two to three years’ experience working in
  
  Information technology, in a computer support position;


• Experience working in a complex and
  
  challenging field environment;


• PC and server support experience, especially
  
  with Windows Server and Windows Client operating systems;

• Computer skills including Microsoft Office
  
  applications (Access), Windows operating systems; Experience in data
  
  security;


• In addition, must be flexible, willing to
  
  perform assigned and additional duties, and work irregular hours under
  
  unpredictable conditions;


• Excellent interpersonal skills and an ability
  
  to manage a diverse range of professional relationships essential.

Supervisory Responsibilities: None.
 

Base of Operations: Nairobi, Kenya
 

Reporting: Directly

to DCOP

Assistant Procurement & Logistics

Officer 

Position Summary: Assists Procurement and logistics manager with

procurement-related matters; assists program team with logistical duties; is

responsible for providing professional and efficient support for visitors and

other stakeholders, as well as for performing a variety of logistical duties

that support program operations. 

Carries out other related logistics

and procurement duties as required by the Procurement / Logistics Manager.

Reports to: Procurement and logistics Manager

Interrelationships: The Assistant Procurement and Logistics Officer

liaises with the Procurement / Logistics Manager, Procurement and Logistics

Assistant Manager, Deputy Chief of Party, Finance team, Grants team as

appropriate in the course of his/her duties.

• University degree in Business Administration
  
  or appropriate field.


• Three – Five years’ experience working in a
  
  complex and challenging environment


• Experience in supporting logistics for
  
  donor-funded projects (preferably USAID-funded)


• High degree of organization and ability to
  
  multi-task


• Ability to work independently, with minimal
  
  supervision, and in a team


• Cross-cultural sensitivity and emotional
  
  intelligence


• Excellent computer skills (MS Word, Excel, and
  
  Outlook)


• Pleasant personality; courteous; with an
  
  outgoing approach and a demonstrated ability to work effectively with a
  
  broad range of Kenyan and international VIPs as well as elected officials,
  
  technocrats and leaders from civil society.

Location and Duration: The location for the Assistant Procurement and

Logistics Officer is in the Nairobi head office. 

This job description will be valid

for one year and upon the end of the contract period (of one year) can be

revised and renewed by the Chief of Party and by SUNY/CID.

 
Position Summary: In collaboration with AHADI staff, county

government staff, and civil society partners, Program Assistant will manage the

technical programmatic and grant activities in execution, administration and

reporting.
 

Reports to: Senior Program Officer/Program Officer
 

Interrelationships: The Program Assistant liaises with the Director of

Programs, Senior Program Officer / Program Officer / Regional Coordinators /

Senior Grants Manger / Grants Manger as appropriate in the course of his/her

duties.

The essential qualification, skills and attributes required for this post:

• Degree in economics, political science, arts,
  
  international relations or governance related studies


• At least 3 years work experience in a
  
  government, civil society organization, international organization, donor
  
  organization, think tank in the context of governance, democracy,
  
  humanitarian, international development.


• Good research, diplomacy and communication –
  
  oral and written skills.


• Strong research experience and have
  
  demonstrated ability to competently produce sound and intelligible
  
  reports.


• Good communication and interpersonal skills;


• Good knowledge of computer applications,
  
  especially MS Word, MS PowerPoint, MS Access and MS Excel.

• Good management skills


• Good communication skills


• Sound knowledge and practical experience in
  
  decentralization, parliamentary strengthening and policy &
  
  institutional reform


• Analytical thinking


• Attention to detail and accuracy


• Excellent Planning and organizing


• Ability to multi-task and coordinate


• Self-discipline and highly motivated


• Ability to cope with the unique pressures of a
  
  political work environment


• A team player.

Location and Duration: The

Program Assistant will be based in the AHADI Nairobi office. This job

description will be valid for one year and upon the end of the contract period

(of one year) may be revised and/or renewed by SUNY/CID.

Travel: Travel in country is expected. Transportation,

accommodations and per diem will be provided by the project in accordance with

AHADI and USAID regulations. It is anticipated that in the travel will be

between 30%-40%.

Position Summary: The Assistant will be in charge of: activity data

collection; keying in the post training data; updating the trainet data and

excel coordinates mapping data; storing both soft copies (SPSS files, activity

reports etc. and hard copies (reports, county laws, county policies, training

materials etc.); and assisting the grants office in populating the AHADI

database.
 

Reports to: M&E

Specialist
 

Interrelationships: The M&E Assistant liaises with the Monitoring

and Evaluation Specialist, Monitoring, Evaluation, Research and Learning

Officer (MERLO), Program Officers, the communications specialist and other

AHADI Program staff as appropriate in the course of his/her duties.
 

The essential qualification, skills

and attributes required for this post:

• A degree-level qualification or equivalent in
  
  a relevant discipline, i.e. research; project management; community
  
  development; social studies; development studies; grant management; etc.


• Experience working in the development sector


• Experience in utilizing both qualitative and
  
  quantitative methodologies


• Experience in information analysis and report
  
  writing


• A high degree of self-sufficiency and
  
  initiative


• The ability to work well in a team;


• Willingness to travel to project areas


• Good writing skills


• Good communication and interpersonal skills;


• Good knowledge of computer applications,
  
  especially MS Word, MS PowerPoint, MS Access and MS Excel.

Location and Duration: The Monitoring and Evaluation Assistant will be

based in the AHADI Nairobi office. 

This job description will be valid

for one year and upon the end of the contract period (of one year) may be

revised and/or renewed by SUNY/CID.

Travel: Travel in country is expected. Transportation,

accommodations and per diem will be provided by the project in accordance with

AHADI and USAID regulations. 

It is anticipated that in the travel

will be between 30% – 40%.

Do you have the above qualifications

and skills? 

(3) References from three past

supervisors

to hr@ahadi-devolution.org

Closing date: 1st April 2016. 

Please note only short listed

candidates will be contacted. 

Kindly put the subject line for the

position you are interested in. 

Applications without the subject line

will not be evaluated.