Team Assistant Job in World Bank, Nairobi, Kenya

World

Bank GroupTeam Assistant
Local Term Appointment (Two years. renewable)

Location: 

Nairobi,

Kenya

The World Bank Country Office in Nairobi, Kenya is seeking a highly organized

and energized professional, capable of operating effectively and discreetly in

a very demanding, fast-paced and culturally diverse environment, to work as

Team Assistant based in Nairobi, Kenya country office.

S/he will work under the leadership of the Country Director and the day to day

supervision of the Senior Executive Assistant and Program Leader who provide

supervision and guidance to the ACS (administrative client support)

staff. 

The

selected candidate will provide administrative and client support to the

Operational Staff. 

The

job implies frequent interaction with other institutional units, staff in other

locations (locally and internationally), Government officials, consultants and

external organizations.

The duties and accountabilities include: 

(i)

Operational and administrative support

• Use
  
  desktop processing skills to produce complex texts, reports, presentations,
  
  charts, figures, graphs, etc., according to World Bank format and
  
  distribution. 



• Collect
  
  and input data provided by Task Team Leaders into the central database,
  
  including processing new project status reports. 


• Maintain
  
  up-to-date unit project files (both paper and electronic) and retrieve
  
  data from various sources and compile these for use. 

(ii) Information Management and Client interaction 

• Answer
  
  internal and external queries on the assigned portfolio or, as necessary,
  
  take accurate and comprehensive telephone messages, and route them to
  
  appropriate persons to handle. 


• Maintain
  
  current distribution lists, phone/address lists of project/product
  
  contacts, and distribute documents for the team. 


• Co-ordinate
  
  with service units, and liaise frequently with team members both in
  
  Washington and in the Country Office; 


• Track
  
  and report on appropriate aspects of the Team’s operational
  
  activities 

(iii) Time management & Logistics planning

• Co-ordinate
  
  time management and schedules, taking current and future priorities. 


• Track
  
  assigned tasks/project steps/ timetables, provide assistance and/or
  
  information on project-related matters. 


• Solve
  
  non-routine problems creatively and resourcefully.

Selection Criteria and Electronic Applications:
 

The

successful candidate should be holder of preferably a Diploma in Secretarial

Studies or Office Management or Business Administration with 3 years relevant

work experience in a large International or Service or Private Sector

Organization. 

For

the full position description, complete selection criteria and required

competencies, candidates are requested to submit an application www.worldbank.org/careers Click

on Current Job Openings > Job#160703. 

The

World Bank is committed to achieving diversity of gender, race, nationality,

culture and educational background. Individuals with disabilities are equally

encouraged to apply. 

Only

short-listed candidates will be contacted. 

Closing

date is March 28, 2016.