NGO Jobs in Nairobi, Kenya – IOM

International

Organization for Migration (IOM)

Position Title: 

Administrative

Assistant (Teleradiology Services)
 

Vacancy

No: IOMKE/SVN/039/2016
 

Duty

Station: Nairobi,

Kenya
 

Classification: General Service Staff, Grade G4
 

Type

of Appointment: One

Year Fixed Term, with possibility of extension
 

Estimated

Start Date: As

soon as possible
 

Closing

Date: April

11, 2016
 

Established

in 1951, IOM is the leading inter-governmental organization in the field of

migration and works closely with governmental, intergovernmental and

non-governmental partners. 

IOM is

dedicated to promoting humane and orderly migration for the benefit of all. It

does so by providing services and advice to governments and migrants.

Context: Under the overall

supervision of the Regional Health Assessments Coordinator for Sub-Saharan

Africa and the direct supervision of the Migration Health Physician responsible

for Telerad / Radiologist, the successful candidate will be responsible in

providing effective and efficient overall administrative support to the Tele

radiology Centre Nairobi Regional Office for Africa and sub-Sahara region and

administrative support to the field operation in the region.

Core Functions / Responsibilities:

• Coordinate
  
  with IOM country operations in the region, both orally and in writing
  
  regarding the different steps of the teleradiology service:

1.   
Receiving of requests for teleradiology services and

coordinating the preparation

2.   
Communicating the arrangement of the X-ray reporting schedules

in the centre,

3.   
Getting additional information and correcting error in bio data

of individuals or images during the service

4.   
Notifying the additional view requested by the radiologist

5.   
Confirming the list of individuals with reported CXRs by the

centre.

• Assist
  
  in preparation for implementing service to new field locations and day to
  
  day system support, including correcting system and data errors in
  
  coordination with Radiology systems and PACS administrators.


• Coordinate
  
  with the finance unit to ensure appropriate and timely financial billing
  
  to Country Offices (COs) and processing of payment request for Consultant
  
  Radiologists, with timely and regularly preparing the request for payment
  
  and invoices as needed.


• Coordinate
  
  with the IOM Global Teleradiology Center, Manila for getting technical
  
  support and guidance as needed.


• Provide
  
  administrative and clerical support to the Teleradiology Center in Nairobi
  
  in terms of procurement, human resources, or any other related concerns
  
  that may arise. Including processing request for quotation, and preparing
  
  PRs.


• In
  
  coordination with the supervisors and the IOM Global radiology Center
  
  Manila, assist in organizing radiology trainings, providing technical
  
  guidance and regularly updating standard operating procedure for the
  
  radiology Center.


• Assist
  
  in drafting various radiology related reports and other documents.


• Perform
  
  day-to-day housekeeping in the business process of the radiology Centre in
  
  Nairobi, Kenya.


• Act
  
  as the focal person for the radiology Center, for receiving and
  
  coordinating the service requirements and relating radiology service issues
  
  from the region.


• Assist
  
  the Radiologists in the Teleradiology Centre when needed including,
  
  entering data into electronic medical systems/e-Medical and save it, check
  
  for completeness of the part filled by the country operations and
  
  coordinate with focal persons in the country operation to ensure that
  
  entries are complete.


• Coordinate
  
  with the Radiologists in the center for schedule and the list of e-Medical
  
  cases when the cases are ready for completion and submission by the
  
  radiologists.


• The
  
  incumbent may be requested to provide support during weekends, holidays or
  
  outside working hours as well as “stand-by” focal on a rotation basis.


• Perform
  
  such other duties as may be assigned.

Required Qualifications and Experience
 

• High
  
  school diploma or equivalent and four years of relevant experience or
  
  Completed university degree in one of Health Sciences, Health Informatics,
  
  Business Administration, or Social Science, Information Communication
  
  Technology or a related field from an accredited academic institution and
  
  two years of relevant experience

• Good
  
  knowledge of information communication technology and proficiency in
  
  Microsoft Office applications especially Excel;


• Experience
  
  and understanding of Digital radiology and Teleradiology systems an
  
  advantage;


• Previous
  
  work experience in an international organizations and companies an
  
  advantage

• Fluency
  
  in English and Kiswahili is required.

• Accountability
  
  – takes responsibility for action and manages constructive criticisms


• Client
  
  Orientation – works effectively well with client and stakeholders


• Continuous
  
  Learning – promotes continuous learning for self and others


• Communication
  
  – listens and communicates clearly, adapting delivery to the audience


• Creativity
  
  and Initiative – actively seeks new ways of improving programmes or
  
  services


• Leadership
  
  and Negotiation – develops effective partnerships with internal and
  
  external stakeholders;


• Performance
  
  Management – identify ways and implement actions to improve performance of
  
  self and others.


• Planning
  
  and Organizing – plans work, anticipates risks, and sets goals within area
  
  of responsibility;


• Professionalism
  
  – displays mastery of subject matter


• Teamwork
  
  – contributes to a collegial team environment; incorporates gender related
  
  needs, perspectives, concerns and promotes equal gender participation.


• Technological
  
  Awareness – displays awareness of relevant technological solutions;


• Resource
  
  Mobilization – works with internal and external stakeholders to meet
  
  resource needs of IOM.

Position Title: Laboratory Assistant (Data Entry)

Vacancy No: IOMKE/SVN/038/2016
 

Duty Station: Nairobi, Kenya
 

Classification: General

Service Staff, Grade G4
 

Type of Appointment: Special

Short Term, six months with possibility of extension
 

Estimated Start Date: As soon as possible
 

Closing Date: April

11, 2016
 

Established in 1951, IOM is the

leading inter-governmental organization in the field of migration and works

closely with governmental, intergovernmental and non-governmental partners.

IOM is dedicated to promoting humane

and orderly migration for the benefit of all. It does so by providing services

and advice to governments and migrants.

Context:

 Under the overall supervision of the Regional

Laboratory Manager and the direct supervision of the Laboratory Officer, the

successful candidate will be responsible for performing routine clerical

functions and ensuring prompt and accurate for result posting of the laboratory

data and information. 

The candidate will assist with regional

logistics for equipment and consumable transport in the Laboratory.
 

Core Functions / Responsibilities:

• Ensure strict adherence to fraud prevention
  
  measures in all aspects of work performed for refugees/migrants.


• Receive and verify requests forms for laboratory
  
  examinations and encode bio-data and medical information into the
  
  laboratory database.


• Generate and print laboratory results
  
  accurately in a timely manner and release/dispatch results to requesting
  
  physician or clinic.


• Prepare bookings for DNA sample collection.


• Assist in gathering and consolidating
  
  laboratory reports from IOM laboratories in the region in required format.


• Provide support in laboratory activities to
  
  the Regional Laboratory Specialist.


• File paperwork in the laboratory in an organized
  
  and easy retrievable manner.


• Assist in maintaining the laboratory database
  
  for Kenya laboratories.


• Assist in stock management activities;
  
  dispatch the laboratory supplies to Laboratory in Kenya and region and
  
  keeping stock records and data base.


• Perform any other duties that may be required.

Required Qualifications and

Experience

• Secondary school diploma from an accredited
  
  educational institution; International Business Administration
  
  qualification an advantage

• Four years of working experience in office
  
  administration or related area.


• Experience in programs of Access, Excel,
  
  Microsoft Office


• Knowledge of programming is an advantage


• Good writing skill desirable


• Good knowledge of IOM procurement management
  
  systems a plus

• Fluency in English and Kiswahili is required.

• Accountability – takes responsibility for
  
  action and manages constructive criticisms


• Client Orientation – works effectively well
  
  with client and stakeholders


• Continuous Learning – promotes continuous
  
  learning for self and others


• Communication – listens and communicates
  
  clearly, adapting delivery to the audience


• Creativity and Initiative – actively seeks new
  
  ways of improving programmes or services


• Leadership and Negotiation – develops
  
  effective partnerships with internal and external stakeholders;


• Performance Management – identify ways and
  
  implement actions to improve performance of self and others.


• Planning and Organizing – plans work,
  
  anticipates risks, and sets goals within area of responsibility;


• Professionalism – displays mastery of subject
  
  matter


• Teamwork – contributes to a collegial team
  
  environment; incorporates gender related needs, perspectives, concerns and
  
  promotes equal gender participation.


• Technological Awareness – displays awareness
  
  of relevant technological solutions;


• Resource Mobilization – works with internal
  
  and external stakeholders to meet resource needs of IOM.

Position Title: Radiographer
 

Vacancy No: IOMKE/SVN/037/2016
 

Duty Station: Nairobi, Kenya
 

Classification: General Service Staff, Grade G5
 

Type of Appointment: Special

Short Term, six months with possibility of extension
 

Estimated Start Date: As

soon as possible
 

Closing Date: April 11, 2016
 

Established in 1951, IOM is the

leading inter-governmental organization in the field of migration and works

closely with governmental, intergovernmental and non-governmental partners.

IOM is dedicated to promoting humane

and orderly migration for the benefit of all. It does so by providing services

and advice to governments and migrants.

Context:

 Under the overall supervision of the Regional

Health Assessments Coordinator for Sub-
Saharan Africa, and the direct supervision of the Migration Health Physician,

the incumbent is responsible for operating and maintenance of x-ray equipments

including DR, CR and x-ray machines and maintaining the x-ray rooms to produce

radiographs (x-rays) of body for diagnostic purposes to ensure that refugees

are medically fit to migrate in accordance with the medical/health requirements

of the resettlement countries.
 

Core Functions / Responsibilities:

1.   
Authenticate the identity of the

applicants undergoing radiological examination by signing on the photos or in

any authentication method required by the resettlement countries.

2.   
Prepare patient-applicants for x-ray

examinations by explaining the procedure, removing articles such as jewelry,

through which x-rays cannot pass, positioning patients so that parts of the

body can be appropriately radiographed.

3.   
Calibrate and adjust x-ray equipment

in accordance with general and individually prescribed protocols.

4.   
Adhere strictly to internationally

accepted standards of safety for the patients and staff while performing

Radiology examinations. Observes applicant-patient and machine during procedures,

and reports unusual occurrences and records patient’s condition.

5.   
Produce and develop chest X-rays and

other radiology techniques/examinations, as requested by the supervisor.

6.   
Maintain records of films and digital

images taken in the unit, prepares statistical reports and analysis.

7.   
Ensure proper care in the use of

equipment and supplies.

8.   
Ensure that regular maintenance work

is carried out periodically and inform the supervisor in case there is a need

for any extra maintenance / repair on any piece of the used equipment.

9.   
Verify the technical correctness of

the produced x-ray images , thus limiting the need for repeated examinations.

10. 
Review the x-ray images taken in

order to ensure technical correctness / good penetration was used, prior to

releasing the patient.

11. 
Burn x-ray images onto CDs and label

them appropriately

12. 
Upload x-ray images daily onto PACs

server .

13. 
Transmit x-ray images taken daily to

radiologist in Nairobi, Manila or designated radiologist as may be advised and

provide list of images to be required to be reported.

14. 
Keep all working areas in the

Radiology facility clean and dry.

15. 
Ensure that the radiology room

activities are carried out professionally and adhere to quality control

standard requirements.

16. 
Maintain a standard stock level for blank

CDs and CD envelopes and other supplies, and assist the supervisor in

determining the quantities for replenishment and requisition.

17. 
Perform general office duties such as

delivering and retrieving CDs scheduling patients, typing forms, recording and

reporting.

18. 
Clean the CR and cassettes regularly.

19. 
Perform mobile mission duties in

locations that may be required and to provide training to radiographers in the

region.

20. 
Perform any other duties that may be

assigned from time to time.

Required Qualifications and

Experience

• Technical Diploma in Radiology. Registered to
  
  work as Radiology Technician with Kenyan Radiation Board

• Knowledge of appropriate x-ray exposure times
  
  and safety parameters. Knowledge of photographic development techniques


• Minimum of five years working experience as
  
  Radiology Technician preferable in busy Radiology Facility, international
  
  organization and or NGOs running refugee programmes.


• Ability to follow and enforce safety
  
  procedures.


• Ability to calibrate, configure, and adjust
  
  x-ray equipment in accordance with procedures and standards,


• Demonstrated ability to maintain accuracy and
  
  confidentiality in data and records keeping.


• Proficient in Microsoft windows

• Fluency in English and Kiswahili is required.

• Accountability – takes responsibility for
  
  action and manages constructive criticisms


• Client Orientation – works effectively well
  
  with client and stakeholders


• Continuous Learning – promotes continuous
  
  learning for self and others


• Communication – listens and communicates
  
  clearly, adapting delivery to the audience


• Creativity and Initiative – actively seeks new
  
  ways of improving programmes or services


• Leadership and Negotiation – develops
  
  effective partnerships with internal and external stakeholders;


• Performance Management – identify ways and
  
  implement actions to improve performance of self and others.


• Planning and Organizing – plans work,
  
  anticipates risks, and sets goals within area of responsibility;


• Professionalism – displays mastery of subject
  
  matter


• Teamwork – contributes to a collegial team
  
  environment; incorporates gender related needs, perspectives, concerns and
  
  promotes equal gender participation.


• Technological Awareness – displays awareness
  
  of relevant technological solutions;


• Resource Mobilization – works with internal
  
  and external stakeholders to meet resource needs of IOM.

Any offer made to the candidate in

relation to this vacancy notice is subject to funding confirmation.
 

Appointment will be subject to certification

that the candidate is medically fit for appointment and verification of

residency, visa and authorizations by the concerned Government, where

applicable.
 

Only candidates residing in either

the country of the duty station or from a location in a neighbouring country

that is within commuting distance of the duty station will be considered. 

In all cases, a prerequisite for

taking up the position is legal residency in the country of the duty station,

or in the neighbouring country located within commuting distance, and work

permit, as applicable.
 

Submit cover letter and CV, including

daytime telephone and e-mail contact to: 

International Organization for

Migration (IOM), 

Human Resources Department, 

P.O. Box 55040 – 00200, 

or send via e-mail to

hrnairobi@iom.int.

Closing Date: 11 April, 2016

Only Shortlisted Applicants will be contacted.

NOTE

NO FEE: The International Organization for Migration (IOM)

does not charge a fee at any stage of the recruitment process (application,

interview meeting, process or training). IOM does not concern itself with

information on applicants’ bank details.

IOM is committed to a diverse and inclusive environment. Internal and external

candidates are eligible to apply to this vacancy. For the purpose of the

vacancy, internal candidates are considered as first-tier candidates.