IGNITE Operations Assistant at Tanager

Tanager is an international nonprofit that connects smallholder producers and private businesses to co-create new ways of realizing life-changing economic and social opportunity.

Our process builds on years of technical expertise, on-the-ground presence and public/private partnerships to unite economic growth with social innovation.

Together, we are ushering in an era of equitable market systems that combine profitability with the power to address urgent challenges in poverty, malnutrition, and gender inequity.

Tanager provides a full range of services to co-create healthy markets that benefit all participants:

Project Description

The Impacting Gender & Nutrition through Innovative Technical Exchange in Agriculture (IGNITE) mechanism is a five-year investment funded by the Bill & Melinda Gates Foundation and implemented by Tanager to improve household nutrition and women’s empowerment by strengthening African institutions’ ability to integrate nutrition and gender into their way of doing business and their agriculture interventions.

IGNITE will work with African institutions to design, implement, and evaluate nutritionsensitive and gender-integrated agriculture interventions.

IGNITE will also strengthen the ability of African institutions to incorporate nutrition and gender equality into their policy priorities and business practices—their way of doing business.

Based on the interventions implemented by IGNITE clients, IGNITE will identify key mechanisms and drivers of demand for the scale up and replication of nutrition-sensitive and

gender-integrated interventions.

IGNITE activities will be targeted in Burkina Faso, Ethiopia, Nigeria, and Tanzania. Potential clients include NGOs, private sector companies, and government bodies working in agriculture.

Position Summary

Tanager is seeking an Operations Assistant to be based in their office in Nairobi, Kenya, to provide logistical and operations support required for the fulfillment of deliverables under the

IGNITE project.

This role will report to the Operations and Procurement Officer.

Essential Duties and Responsibilities

Provide logistical support to operations team as they support project activities – 50%

• Manage the arrangement of travel and accommodation for staff and consultants, including developing and sharing logistics notes in advance, booking hotels, organizing meetings,
  
  arranging air and ground travel; tracking messages and communication; and maintaining contact with staff during travel.


• Work with the office administrator to facilitate visas and work permits for staff and consultants.


• Provide logistical support for events, conferences, and workshops including arranging refreshments and venues, and maintaining meeting agenda.

Provide procurement support of project- and office-related materials to ensure effective delivery of activities and services – 50%

• Ensure that the procurement process is systematic, transparent, and compliant, in line with Tanager Procurement Policy.


• Work with the Accountant and procurement and operations officer to ensure that procurements, contracts, and purchase orders represent best value for money and in line with project budget.


• Provide support in the developed of scopes of work with technical experts to support procurement


• Support procurement committees to assess bids and proposals as well as provide support to the office administrator to source for quotes.

Other duties as assigned by the supervisor.

Qualifications

• Bachelor’s degree in a relevant field preferably procurement, logistics, operations management


• Minimum of three (3) years of progressive work experience in office management, administration, procurement and/or Operations.


• Outstanding organizational skills including the ability to multi-task and work well under pressure in a fast-paced team environment and the ability to respond rapidly to changing environments.


• Strong planning skills.


• Good administrative, record keeping, and filing systems skills.


• Excellent critical thinking skills and sound judgment. Proven ability to make timely and sound decisions based on accurate judgment. Must be a problem solver and self-starter.


• Excellent oral communications skills, strong written communication skills, including demonstrated ability to write required documents in a clear, concise, well-organized manner.


• Demonstrated ability to organize and support the work of others in an atmosphere of multiple projects, shifting priorities, and deadline pressures.


• Advanced computer skills in a Windows based environment including Word, Outlook,


• PowerPoint, SharePoint, and Excel.


• Accuracy, attention to detail.


• Professional proficiency in English required.

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