Admin Coordinator Job in Kenya

JOB TITLE:  HR & ADMIN COORDINATOR.

SBU – GMC FUN PLACE, KITENGELA

DEPARTMENT –HR & ADMIN

Accountabilities

1. Staff Recruitment &
   Selection:

• Report
  on any hiring gaps and coordinate with the HR –HQ and the company
  directors based on seasonal needs.


• Responsible
  for the on-the-job orientation for new hires with GMC Policies and Values
  and working closely with HR.


• Report
  & Monitor Staff Turnover by the department and submit a report to
  Associate HR Director -Talent Development & the Group HRM.

2. Employee Training &
   Development:

• Schedule
  training for all hotel employees (for example, customer service skills
  training), Manage the training calendar through guidance by the HRM
  department, and liaising with the line managers.( Coordinating all GMC
  Staff training)


• Supporting
  GMC with departmental training requirements including inductions, Onboarding of new hires and
  ensures compliance is achieved by working closely with the Associate HR
  Director -Talent Development & the Group HRM.

3. Employee Relations &
   Welfare:

• Act
  as the point of contact when employees have queries or job-related issues
  and escalate the issues to line managers and HRM department.


• Manage
  any disciplinary issues with the line manager and escalate serious cases
  to the HRM with immediate action.

4. Human Resources Compliance:

• Assist
  in the Implementation and developing and updating of policies on issues
  such as performance management, disciplinary procedures, absence
  management, and code of conduct.


• Overseeing
  employee attendance and working schedules and ensuring discipline is
  managed at all times, this includes breaks.


• Managing
  staff leaves and sick leaves and ensuring they are taken effectively and
  not abused including PH days. – Ensuring to work closely with the Line
  Managers.


• Manage
  Staff Leaves & Public Holidays and ensure effective utilization and
  zero misuses by working closely with the line managers.


• Prepare
  employee files and records; ensure they are safely kept and all the
  statutory documents.

5. Human Resources Information
   & Payroll:

• Assist
  in payroll preparation by sharing regular payroll changes to the Accounts
  Assistant and the Associate Directors-Finance & Operations


• Issuance
  of staff payslips by sending online and maintaining Confidentiality.



• Ensure
  that all staff is compensated accordingly in line with the GMC
  Compensation and Benefits policy.


• Ensure
  high levels of confidentiality are maintained at all times and provide
  information only to those with a need to know.

6. Workplace Health & Safety:

• Ensure
  GMC Fun Place staff are compliant with relevant health and safety
  regulations, including safety wear.


• Ensure
  to carry out inspections of facility Hygiene and work with support staff
  to ensure the facility is kept new at all times.


• Need
  to know and follow the Health & Safety at Work Act and comply with the
  hotel’s Health & Safety policy.


• Ensure
  Staff are clean and maintain hygiene levels and are on uniform at all
  times, managing any irregularities with the Line Managers.


• Ensure
  all Health & Safety policies and procedures are implemented as
  required.


• Ensure
  areas of responsibility comply with Work Health and Safety policies and
  procedures.


• Ensure
  staff are appropriately trained in WHS, standard work method statements
  and risk assessment.


• Ensure
  standard work method statements are reviewed annually.

7. Performance Management:

• Draft
  SMART job descriptions for staff in all sections within the facility


• Coordinating
  staff appraisal exercises and ensuring all reports are received in time
  and processed.


• Ensuring
  all staff on probation are appraised and performance reports submitted

8. Perform
   other duties as may be required from time to time.

Prerequisites:

• Confidence
  in working independently and as part of a team.


• Flexibility
  to respond to a range of different work situations.


• Effective
  written and oral communications skills, including preparing reports,
  policies, and procedures.


• Experience
  in interviewing, orientation, training, and/or supervision of employees.


• Conflict
  resolution and crisis management


• A
  strategic thinker and a person who understands business management through
  people.


• Ability
  to work efficiently under pressure and deal with stressful situations
  during busy periods.


• Ability
  to flourish with minimal guidance, be proactive, and handle uncertainty.


• Outstanding
  organizational, time management, and people management skills.


• Flexible,
  adaptable, and able to follow laid


• Computer
  proficiency, e.g. keyboard experience, email, Word, Excel, PowerPoint,
  HRIS systems.


• Ability
  to integrate and work cohesively as part of a team.


• Available
  to work on-call, long hours, over the weekends, and during holidays
  thriving in a high-pressure environment


• Physical
  ability to stand for long periods of time.

Education:

• Degree
  in Human Resources from a recognized & reputable institution of higher


• Certification
  in Human Resource Management-CHRP will be an added advantage.


• At
  least 2-3 years experience in HR and Admin roles.


• Knowledge
  of local labor/employment

How to Apply

If you believe you have
high-performance culture, positive mental attitude, and are self-driven, then
apply using the following link; https://optivenjobapi.optiven.co.ke/optivenJobAPI/public/ on or before 28^th May
2022.

NB:

• We do not charge for job
  applications and interviews.


• Due to the huge number of
  applications we get only shortlisted candidates will be contacted.


• Canvassing will lead to
  automatic disqualification.