Clerical Officer II – 22 Positions at Ministry of Defense

The Ministry of Defence is at Ulinzi House off Lenana Road in Nairobi. The Ministry is headed by the Cabinet Secretary who is responsible to the President and Commander – in – Chief on matters of policy. The Cabinet Secretary is appointed by the President and chairs the Defence Council which is responsible for the overall control and direction of the Kenya Defence Forces. Chief of the Defence Forces (CDF) is the professional head of the three Kenya Defence Forces Services and the Principal Military Advisor to the Commander – in – Chief. He is also responsible for the control, direction and general superintendence of the Defence Forces. The Principal Secretary is the accounting and authorized officer on financial and administration matters of the Ministry of Defence. He/she is also personally accountable to Parliament for the expenditures of all public moneys provided for the Ministry of Defence. Commitment The Ministry of Defence is committed to defending and protecting the people of the Republic of Kenya and their property against external aggression and also in providing support to the Civil Authority as per the Law. Our Mandate To defend and protect the sovereignty and territorial integrity of the Republic of Kenya; assist and cooperate with other authorities in situations of emergency and disaster; and upon approval of the National Assembly, may be deployed to restore peace in any part of Kenya affected by unrest or instability.

Duties and Responsibilities

This will be the entry and training grade for this cadre. An officer at this level may be deployed in any of the following units/sections: Human Resource Management, General Registry, Supply Chain Management; Accounts or General Administrative Services. The officer will be required to carry out simple clerical duties under the supervision and guidance of a senior clerical officer.

Specific duties and responsibilities will entail: collecting statistical records; carrying out transactions related to accounts or personnel information; filing receipts; receiving, filling and dispatching correspondence; preparing Pay Change Advices (PCAs); preparing initial documents for issuance of stores; photocopying and scanning documents; indexing of documents and records; checking general office cleaning; and keeping safe custody of equipment, documents and records

Requirements for Appointment

For appointment to this glade, a candidate must be in possession of: –

• Kenya Certificate of Secondary Education (KCSE) mean grade C- (Minus) or its equivalent qualification; and


• Certificate in computer application skills from a recognized institution.

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