Administration Assistant Job in Kenya - UN

Administration Assistant (Events Management)

JOB PURPOSE

• To deliver a wide range of administrative processes and
  activities for a specific professional area of work, to facilitate
  effective service delivery

Key Responsibilities
(not all-inclusive)

• Coordinates with the Travel Management Company and/ or
  Procurement team to book events, Conference Facilities and Hotel rooms. 


• Guide staff requesting Event bookings on the right procedures
  to follow.


• Respond to Event Management queries and provide timely and
  accurate guidance.


• Manage and maintain records and databases related to Events
  Management, to ensure information is organized and readily available for
  staff.


• Give feedback to Business Support assistants on new
  procedures related to Events Management, and support on issues that they
  may have.


• Follow with the Travel Management company on any issues
  raised, or documented lack of customer service.


• Maintain relationships with a range of individuals through
  provision of business support to assist in information sharing and service
  delivery to staff.


• Proof-read reports, documentation, correspondence, etc.,
  making changes in line with established guidelines where appropriate.


• Contribute to improvement of business procedures and
  processes.


• Collect and perform basic analysis of data to contribute to
  quality business information management.


• Provide guidance to junior colleagues in performing their
  duties.


• Provide inputs to routine methods and practices in own area
  of work, to support the office


• Continuous improvement of services provided


• Will be required to take on additional responsibilities in
  the field of facilities, transport, and contract management in the absence
  of the focal point. 


• Other as required.

Qualifications

• Education: Completion of secondary school education. A
  post-secondary certificate in the related functional area is desirable.


• Language: Fluency (level C) in English language


• Experience: Five (5) years of progressively responsible
  experience in in the area of administration and a minimum of two (2) years
  in a similar role is desirable.

Knowledge and skills:

• Has demonstrated an ability to perform all routine
  administrative activities in line with WFPs operating standards through
  day to day work


• Has supported in providing ad-hoc guidance to new staff
  members


• Has Knowledge of working with an Events Management Company.

How to Apply

CLICK HERE TO APPLY.