Assistant Office Administrator Job in Kenya

The National Transport and
Safety Authority (NTSA) is a State Corporation established through an Act of
Parliament; Act Number 33 of 26th October 2012. The Authority is mandated with
effectively managing the road transport sub-sector and minimizing road traffic
accidents and loss of lives resulting therefrom.

Pursuant to this mandate,
the Authority seeks qualified candidates to internally/externally fill the
under mentioned positions:

ASSISTANT OFFICE
ADMINISTRATOR (GRADE NTSA 9) – REF: NTSA/07/2023/28

The position holder will
be deployed to work in the office of a Deputy Director and will be responsible
for day to day administrative services of the office.

Responsibilities

• Taking oral dictation and transcribing in typed form;


• Word and data processing from manuscripts;


• Managing e-office;


• providing administrative assistance, such as writing and
  editing e-mails, drafting memos, and preparing communications;


• Maintaining comprehensive and accurate records;


• Performing minor accounting duties;


• Organizing meetings, including scheduling, sending reminders,
  and organizing catering when necessary;


• Answering phone calls in a polite and professional manner;


• Welcoming visitors and identifying the purpose of their visit
  before directing them to the appropriate department;


• Managing the executive’s calendar, including making
  appointments and prioritizing the most sensitive matters;


• Operating office equipment;


• Managing office protocol;


• Managing office petty cash;


• Supervising office cleanliness;


• Undertaking any other office administrative services duties
  that may be assigned

Qualifications

• Diploma in Secretarial Studies or in any of the following
  disciplines: – Business Management/Administration and or management
  related courses from a recognized institution

or

• Business Education Single and Group Certificates (BES &
  GC) from Kenya National Examinations Council/Pitman in the following
  subjects:




• Typewriting III (50 p.m)/Computerized document processing III


• Shorthand II (80 p.m)


• Business English II/Communications I


• Office Practice II


• Secretarial Duties II


• Commerce II


• Office Management III/Office Administration and Management
  III




• Computer Proficiency;


• Degree in Business Management is an added advantage; and


• Excellent written and verbal communication skills, highly
  organized with good time management skills, and excellent interpersonal
  skills

How to Apply

Applications may be
deposited in the Registry at the Authority’s Head Office, 316 Upper Hill

Chambers, ninth floor, 2nd
Ngong Avenue, Nairobi or posted to:           
       

The Director General

National Transport and
Safety Authority 316 Upper Hill Chambers, 2nd Ngong Avenue

P.O Box, 3602-00506 NAIROBI

All applications should be
received not later than 5:00 p.m. on Monday 24th July 2023.

NTSA is an equal
opportunity employer committed to diversity and gender equality. Youth, Women
and Persons with Disability are encouraged to apply. Please note that only
shortlisted candidates shall be contacted. Any form of canvassing shall lead to
automatic disqualification.

PLEASE NOTE THAT NTSA DOES
NOT CHARGE ANY FEE AT ANY STAGE OF THE RECRUITMENT PROCESS FOR PERSONS SEEKING
EMPLOYMENT WITH NTSA.