Assistant Office Administrator Job in Kenya

Assistant Office Administrator

Vacancy No. KNRA/29/2023

Qualifications

For appointment to this
grade an officer must have: –

• Diploma in Secretarial Studies from the Kenya National
  Examinations Authority OR Passed the following examinations from the Kenya
  National Examinations Authority (KNEC);


• Typewriting III (Minimum 50 w.p.m.)/Computerized document
  processing III;


• Shorthand III (110 w.p.m);


• Business English III/Communications I;


• Office Management III/Office Administration and Management
  III;


• Secretarial Duties II;


• Commerce II;


• Proficiency in Computer Applications;


• Fulfill the requirements of Chapter 6 of the Constitution.

Duties and
responsibilities

• Handling visitors/clients enquiries;


• Maintaining office diary and travel itineraries;


• Receiving and distributing hard copy materials to registry;


• Providing word -processing and secretarial support;


• Ensuring security of office records, equipment and documents;


• Preparing responses to simple routine correspondences;


• Operating office equipment to include photocopying, printing;


• Recording dictation in shorthand and transcribing it in
  typewritten form typing from drafts, manuscripts or recording from
  dictation machines;


• Planning and scheduling of meetings;


• Preparing and responding to routine correspondences;


• Management of e-office;


• Managing office petty cash;


• Attending to visitors/clients;


• Handling telephone calls;


• Coordinating schedules of meetings;


• Ensuring security of office records, equipment and documents
  including classified materials;


• Maintaining an up-to-date filing system in the office;


• Establishing and monitoring procedures for record keeping of
  correspondence and file movements;


• Preparing responses to simple routine correspondence;


• Managing office protocol and etiquette;


• Supervising office cleanliness; and


• Undertaking any other office administrative services duties
  that may be assigned.

How to Apply

Interested and qualified
candidates are hereby invited to apply by filling the KNRA Employment Application Form from https://knra.co.ke/careers/ then attaching scan
copies of academic certificates ONLY, and submitting through email address: careers@knra.co.ke  or
post to the address below, on
or before 21st July 2023 at 1700hrs.

The Director General,

Kenya Nuclear
Regulatory Authority,

P.O. Box
19841-00202 KNH.

NAIROBI.