Office Administrator Job in Kenya

Our Client is a Law firm
and they are looking to hire an Office Administrator to handle their Admin and part of the Accounts departments.

Key Responsibilities

Handles
incoming and outgoing calls (receive calls, screens, and routes).

Receives
incoming documents, and distributes them to the concerned person.

Set
up and coordinate meetings.

Maintain
hard copy and electronic filing system for Admin files ​and legal documents
relating to office operations.

Maintains
and updates the directory of company contacts.

Maintain
a pool of suppliers for print material reproduction, courier services, etc.​

Liaise
with the corporate services department for office operations ​(e.g. trade licenses,
office leasing, telephone registration, etc.).​

Book
and keep records of the company’s subscriptions and office. ​

Vendors
report and paperwork for sales, admin, and accounts departments.

Entering
general accounting transactions on a day-to-day basis such as invoices,
purchase orders, official receipts, and payment vouchers in a computerized
accounting system.

Knowledge
of preparing cash flow statements.

Maintain
fixed asset register.

Prepare
payroll and know about social security tax, income tax, and other applicable
tax rules.

Prepare
bank reconciliation statement.

Maintain
and organize the necessary records/files to support transactions related to the
area of assignment.

Should
be good at drafting letters.

Liaise
with banks, auditors, and other governmental bodies.

Key Qualifications

Degree
in Accounting/Business or related field.

At
least 3 years of experience in a busy and fast-paced environment.

Must
be conversant with QuickBooks.

Must
have excellent interpersonal skills and the ability to work in a team.

Must
have attention to detail.

Ability
to multi-task and get things done to completion.

Able
to meet strict deadlines.

Howto Apply

If you are up to the challenge and possess the necessary
qualification and experience; please send your CV only quoting the job title on
the email subject (Office Administrator) to jobs@corporatestaffing.co.ke
before 3rd September
2023.