FAO Somalia Junior Data Systems Assistant Job in Nairobi Kenya

Food and Agriculture Organization of the United Nations
Vacancy Announcement No: FAO/34/2012
Deadline for Application: 21st August 2012   

Position Title: Junior Data Systems Assistant     

Contract Type: Service Contract (National Project Personnel)
Organizational Unit: Somalia Country Office (FAO-Somalia)
Eligible Candidates: Kenyan and Somali Nationalities    Anticipated Start Date: 1st October 2012

Under the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Data Systems and Information Manager will provide support in the implementation of the field programme at the country office level and will support the FSNAU Data systems team in software and hardware.

In particular to:

Duties and Responsibilities:

Management of the FSNAU external mailing list, ensuring it is updated all the timeManaging @fsnau emails and tracking the emails sent after release of publicationsAssist in developing e-forms for data entryReactivating the Field Information Communication System (FICS) for Somalia-based travel and security; and ensure it is working at all timesMaintain the FSNAU inventory and making regular updatesLiaising with other teams, clean and maintain the network drive, ensuring there is space for new filesReport to the FAO Somali Admin team on new equipment acquisition and maintain the ADM41 form for reporting to HQMaintain the printer cartridges inventory and ensure that enough stock is retained by appropriately informing the Operations officeMaintain FSNAU Information Management Systems including the integrated database system in collaboration with the database programmersWork closely with the ICT Officer tom ensure there is constant IT support including web mail, management of the mailing list and encouraging proper use of the e-mail system by staff and permissionsHigher National Diploma in Information Technology or Diploma in Information Technology and equivalent IT experience and TrainingAt least 2 years experience Competency in computer use including word processing; spreadsheet and web-based technologiesKnowledge in programmingPrevious experience in developing e-formsAbility to work swiftly and efficiently with all staff members with complete neutralityAble to work in a multicultural environmentAbility to learn and apply new skillsSelf-motivated, able to work under minimum supervision and manage own timeCreative and solution-base thinkerHonest, reliable and responsive to the needs of system usersRelevance and level of academic qualifications;Extent of experience in programme/project management/implementation and administration;Ability to communicate clearly and concisely both orally and in writing;Ability to identify and resolve problems expeditiously and pragmatically;Tact, initiative and sound judgement;Knowledge of and/or experience with the UN system;To Apply:

Send your application to:   

Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No.FAO/34/2012 along with their current/detailed Curriculum Vitae and FAO Personal History (PH) form (available at http://www.fao.org/VA/adm11e.dot - see following page for guidelines on how to fill it out).  E-mail is the preferred means of receipt and the application should be sent to HR-Somalia@fao.org.  The subject line of the e-mail message should read CONFIDENTIAL – FAO/34/2012. If making a hard copy submission, the envelope should be clearly marked CONFIDENTIAL –  FAO/34/2012. and sent to the following address:

FAO-Somalia
UN-Somalia Ngecha Road Complex
Corner Lower Kabete Road/Ngecha Road
P.O. Box 30470-00100
Nairobi, Kenya.
Applications may also be faxed, again clearly indicating CONFIDENTIAL – FAO/34/2012.  in the subject line, to +254-20-4000333.

Applications must be received by the deadline.  

Late applications will not be considered.

Only short listed candidates meeting all essential qualifications will be contacted.