Save the Children EARO Regional Human Resources & Legal Coordinator

Job Description

Save the Children East Africa Regional Office (EARO) is looking to recruit for the following position: 

 

Job Title: Regional Human Resources & Legal Coordinator

Team / Programme: Regional Support Services Team

Location: East Africa Regional Office – Nairobi

Grade: 3 Contract
 

Duration: Fixed Term

Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

About us: For over 90 years, Save the Children has been making a difference in children’s lives in more than 120 countries. 

 

We are the world’s largest independent child rights organisation, underpinned by a vision in a world in which every child attains the right to survival, protection, development and participation. 

Our mission to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children is an organization for talented people with different backgrounds and perspectives. 

We are proud that our people are representative of the children we work with and we thrive on our
diversity. 

We are an equal opportunity organisation dedicated to our core values of Accountability,
Ambition, Collaboration. Creativity and Integrity. 

Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.

The East African Regional Office is responsible for 7 countries in East Africa, including Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan and Ethiopia, with a current staff complement of approximately 3500 staff, and current expenditure of approximately $200 million each year.

 

Role Purpose: As a key member of the Regional Support Services team, this role will provide effective and efficient Human Resource Management and Legal support services to EARO in line with SCI’s human resource people strategy, policy and procedures and in compliance with legal and organization good practice.

Scope of Role:
 

Reports to: Regional Support Services Manager

Dimensions: Save the Children works in 8 countries in East Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan, Tanzania and Ethiopia) with a current staff complement of approximately 3500 staff and current expenditure of approximately $200 million each year

Staff directly reporting to this post: Two (2) Liaison Officer & HR Assistant

Key Areas of Accountability:
 

Responsibility for core HR functions in Regional Office

Work with the Regional Office Support Services Manager in HR planning i.e. forecasting staffing needs and recommending staffing structures required for EARO to be efficient.

Support recruiting managers with recruitment processes in the Regional Office by posting advertisements, liaising with candidates, setting up interviews, following through with references and other checks etc

Lead the induction and on boarding of all new employees, consultants and visitors to EARO.

Implement and support training and development initiatives for regional office staff

Maintain up to date personnel records for national staff in the regional office including leave tracking.

Serves as the HRIS focal person ensuring up to date records are maintained on Effective Staff.

Provide technical support on HR issues to the SMT in EARO.

Represent SCI EARO in HR forums.

Administration of Compensation and Benefits

Evaluate new national positions within the regional office and determine appropriate grade level.

Participate in development of salary scales and analysis of salary surveys.

Formulating and implementing employee benefits scheme as well as periodically reviewing this to bring in best practice.

Provide the required HR information to budget holders to assist in preparation of annual HR budget for salaries/benefits.

Responsible for staff insurances (Health, WIBA/GPA, GLA). Participate in the selection process, receiving and giving feedback on performance of selected providers on behalf of staff.

Process the EARO payroll with support from Finance.

Administration of Performance Management Systems

Coordinate the administration of the annual performance management process for the Regional Office.

Analyse and work with line managers on staff development plans, matching this with available opportunities.

Provide training and advice to managers on performance management.

Legal & Compliance

Serve as the point person with SCI legal counsel on all HR related matters

Work with managers to ensure EARO upholds SCI HR minimum standards and complies with local labor laws, providing advice on existing and new statutory requirements.

Oversee engagement of SCI with governmental bodies i.e. Immigration department, Ministry of Labor, NGO Registration board and embassies.

Responsible for ensuring that all SCI National Staff records with statutory bodies and Pension providers are up to date; conducting periodic reconciliations with the statutory bodies.

Support and ensure all non-Kenyan staffs have relevant visas and work permits in compliance with immigration procedures; Maintain up to date work-permit records for International staff and TAs in the regional office including Work-permit applications tracking.

Work with Administration department to ensure appropriated health and safety standards are met.

Provide legal guidance and advise to line managers on matters related to employment

Liaise with SCI Centre and ensure overall awareness and roll-out of all new legally binding policies and procedures

Support implementation and monitor compliance to HR policies and procedures

Ensure all staff are inducted and comply with the SCI’s policies on Fraud, Security, Child Safeguarding and other relevant policies

Act as the Child safeguarding focal point for EARO.

Any other duty within the scope of the role as directed by the line manager.

Skills and Behaviours (our Values in Practice)
 

Accountability:

Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Creates a managerial environment to lead, enable and maintain our culture of child safeguarding

Ambition:

Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

Future orientated, thinks strategically and on a global scale

Collaboration:

Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters

Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

Develops and encourages new and innovative solutions

Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

honest, encourages openness and transparency, builds trust and confidence

displays consistent excellent judgement

Qualifications and Experience

Bachelors Degree in Human Resource Management, Business Administration or similar

Minimum three years of relevant experience in general HR management with proven technical skills in the HR management.

Strong management, analytical and judgement skills.

Demonstrated ability to work in multi-cultural situations using a collaborative approach

Appropriate experience in delivering trainings.

Proven ability to handle challenging work load with competing priorities

Cross-cultural experience, understanding and sensitivity;

Excellent interpersonal and written and oral communication skills; in order to establish effective relationships with internal and external audiences.

Computer literate, with high degree of proficiency and productivity; Experience working with HR information systems an added advantage.

Commitment to and understanding of Save the Children’s aims, values and principles.

How to Apply

Please send a copy of your CV with a cover letter to EA.recruitment@savethechildren.org

Application closes 1st June 2015 at 5:00pm.

We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. 

We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts.

All successful applicants will therefore be required to complete a Police Check and must sign onto our Child Safeguarding Policy and organizational Code of Conduct.

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Company: Reputable Company

State: Nairobi

Location: Anywhere

Job type: Full-Time

Salary:

Job category: NGO Jobs in Kenya

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Job expires in: Endless