NGO Jobs Kenya. HR & Admin Officer

Human Resource & Administration Officer Jobs at Beacon Of Hope, Kenya
Reports to Executive Director

Job Summary:

To manage the Human Resource function and support Beacon of Hope in building and maintaining a highly skilled, competent, committed and productive workforce that subscribes to the organization’s core values; and ensure that the organization has effective and efficient administrative support.
Key Responsibilities

Technical support on human resources

Facilitate periodic review and update of Human Resources policies and procedures in line with changes within the organization, local labour laws, and labour practices.

Monitor compliance with human resource policies and procedures, and labour laws and regulations.

Compile a monthly staff attendance report based on data collected from the biometric system

Provide input on human resource aspects on organizational processes such as strategic planning, proposal development, and general business management.

Provide support and advice to line managers on human resource issues and processes for uniformity on handling of human resource issues in the organization.

Keep track of trends and developments in human resource management and advise the organization accordingly.

Synthesize lessons and experiences for continuous improvement of human resources and administration within Beacon of Hope and affiliates, and for sharing both within the organization and externally.

Plan and coordinate staff retreats and teambuilding activities annually.

Staff Recruitment Process

Coordinate the recruitment process including sourcing, interview and selection.

Ensure effective management of the employment contracting process (issuance and renewal of contracts, probation, confirmation, and exit).

Coordinate the orientation/induction process for new employees.

Staff Development and Performance Management Process

Coordinate the annual staff performance appraisal process.

Carry out periodic staff development and training needs assessment.

Plan and direct employee development and training programs.

Develop career development and succession plans.

Reward System

Coordinate periodic review of Beacon of Hope’s remuneration policies and practices including periodic salary surveys.

Manage staff salaries and benefits schemes.

Coordinate the annual salary review process.

Liaise with Finance Department to ensure prompt remittance of payroll statutory deductions.

Employee and industrial relations

Attend to and advise management on industrial relations issues including effective and timely handling of staff grievances and disciplinary issues.

Coordinate employee related legal issues and advise management on appropriate course of action.

Keep management informed on changes in labour laws, regulations and practices.

Ensure that the organization maintains a healthy, creative and safe work environment.

Manage staff welfare programs and schemes.

Convene and coordinate general staff meetings.

Staff records

Ensure that adequate personnel records are kept by the organization.

Ensure timely update of personnel records.

Maintain an effective human resources database.

Maintenance of Facilities, Furniture and Equipment

Ensure that premises, furniture and equipment are well maintained and are in serviceable and good working condition.

Ensure leases, tenancy agreements, service and maintenance contracts are in place where necessary or applicable.

Administration and Logistical Support

Ensure that the organization’s procurement system is managed in a prudent and effective manner.

Keep adequate supply of office stationery and utilities.

Ensure an effective and transparent procurement and disposal of furniture and equipment.

Facilitate travel arrangements, procurement of tickets, and hotel bookings for staff and visitors.

Coordinate the use of vehicles and transportation for the organization.

Manage the maintenance of vehicles.

Financial Management

Prepare human resource annual budget and work plan.

Monitor and control the department’s expenditure to ensure that it is within budget.

Other Duties and Responsibilities

Carry out any other duties and responsibilities which may be assigned by the management from time to time.
Knowledge, Skills and Abilities:

(The knowledge, skills and abilities may be required through a combination of formal schooling, self-education and prior experience or on-the-job-training).

Level of Education

Higher Diploma in HRM or Business Administration

Specialized Training/Professional Qualifications

Finance or Accounting skills training

Should be a member of the Institute of Human Resource Management (IHRM)

Competencies/Abilities/Skills Required

Good interpersonal skills

Organizational and regulatory skills

Ready to work under pressure
Basic counseling, negotiation and mediation skills

Experience with the use of an attendance management system

Computer Literate

Must be flexible, resilient and self-controlled.

Strategy formulation and implementation skills

Relevant Job Experience

At least 3 years’ experience in a similar position

Position Relationships:

Within the Organization Outside the Organization

Management Team

All Staff Management and Human Resource Management

Training Institutions

Government Departments

Trade Unions

Authority/Decision Making:

The incumbent will report to the Executive Director and the position involves making decisions on issues related to Human Resources management in line with existing policies, procedures and practices. It also involves making recommendations to the management on Human Resources issues.

Working Conditions:

There are periods of high stress for example when handling, discipline, grievance and industrial matters. There could be sporadic periods when there is high-risk exposure when handling sensitive staff issues.

Interested candidates should apply through the email below clearly stating their overall suitability for the position together with a detailed application letter and CV with 3 contactable references.

Clearly addressing the ability to perform the key responsibilities and must include their salary history and expected salary to humanresources@beaconafrica.org

Closing date for application is10th August 2015

Kindly note that only shortlisted candidates will be contacted

Dont Miss any Job Or Article Subscribe to Career Point Kenya by Email FOR FREE CLICK HERE