Adeso Program Manager and Head of Office for Galkacyo Job Vacancy 2015

Organization: Adeso – African Development Solutions
 

Position Title: Program Manager and Head of Office for Galkacyo

Reporting to: Deputy Country Director
 

Working with: Adeso Somalia program team, country management team and Program Development and Quality Unit.

Program / Duty station: Galkacyo, Somalia

Duration: One (1) year

Starting date: Immediate
 

Organizational Context: Adeso is an expanding and vibrant African based international development and humanitarian organization.

At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive.

Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming.

We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian programs in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
 

Position Summary: The program manager will be responsible for the field level direct implementation of the CARSP II program in Mudug and Lower Juba regions.

Under the direct supervision of the Deputy Country director, s/he will undertake the overall coordination of the program activities implementation, program team management and stakeholders’ coordination in the different regions where the program will be implemented.

Cash assistance and recovery support Program phase II (CARSP II), intended to promote food security and maintain livelihoods of poor households through cash assistance and livelihood support in South Mudug and Lower Juba (Afmadow and Dhobley).

The main program components include unconditional cash transfer, cash for work and livelihood support (skills transfers and appropriate livelihood inputs).

As the head of office for Galkacyo, s/he will be closely working and directly supervising the support functions (logistics, Human resources, Finance, ICT, safety and security etc).

Position Purpose

Overall responsible for program activities coordination in the 2 regions of Lower Juba and Mudug

Coordinate with the Communities and other stakeholders on the program activities implementation

Overall responsible for the Galkacyo office management

Specific Roles and Responsibilities

Program activities coordination and Implementation

In liaison with the deputy country director, Lead the overall program management in the 2 regions of Lower Juba (Afmadow and Dhobley) and South Mudug districts

Undertake day to day program activities implementation as per the program document guideline and the implementation time frame

Ensure the quality program implementation in accordance with the donor requirement and Adeso program guidelines. Work with the team to develop and continuously revise the implementation work plan in order to meet the program objectives

Facilitate and ensure the beneficiaries, the communities and the authorities understand well the program and they support its due implementation at the communities level

Represent Adeso in the cluster activities and coordination meetings at the regional level

Liaise with Logistics department on the timely procurement of the program supplies and the subsequent delivery to the implementation sites.

Represent the CARSP II program in both the internal and external coordination meeting, workshops and regular review meetings

Program team management

In liaison with the DCD and the human resources department, lead the recruitment of the program staff in the both regions

Supervise, mentor, manage and motivate staff for optimal performance of the program.

Undertake regularly staff performance management and institute the necessary measurement for improvement

Provide the relevant training to the program team

Reporting, Monitoring and evaluation

In liaison with the DCD and the M&E manager, ensure the program regular reports such as the monthly, the quarterly-both internal and external are timely met.

Ensure timely and quality data collection during the post distribution monitoring, market price surveys, and the continuous program assessments

Support the program consultants during the baseline and final program performance evaluation

Work with the communication and M&E teams on the program continuous documentation

Oversee quality control throughout the program life cycle, including ensuring implementation of the appropriate M&E tools and integrating them into the program activities.

Budget management

As the program budget holder, you are responsible for the budget management, expenditure monitoring and work with finance for the efficient budget utilization

Responsible for managing the program in accordance with the approved program budget.

Ensure the program expenditure are in line with the donor rules and regulation

In liaison with your line manager and finance officer, ensure BVAs regular reviews are done, and advice finance on areas that need adjustment

Head of office – Galkacyo

Responsible for Galkacyo office management –both the South and North offices

Represent Adeso in external coordination, meetings with the authorizes, other agencies and stakeholders in Mudug region for the smooth operation in the region

Responsible for the overall smooth and efficient running of the office, including operational support to all programs operating out of this office, adherence to Adeso and donor policy and procedures at this office, leading and facilitating coordination between other Adeso offices, and serving as the focal point for all safety and security issues and crisis management affecting this office.

Provide day-to-day line management, or dotted-line management depending on program needs, of staff based at this office. This includes writing and/or contributing to personnel evaluations, leading in solving personnel issues, and ensuring staff at this office receive the support required to be successful at their jobs.

Skills and Qualifications

Essential

Bachelor’s Degree or equivalent combined education in food security and livelihood, and work experience in exceptional circumstances;

First-hand experience in managing cash based programs in similar context

At least 3-years of program management experience at manager level

Excellent knowledge and experience with humanitarian guidelines and principles.

Experience in budget management and knowledge of financial procedures.

Ability to multi-task, meets short deadlines, and effectively handles stressful situations.

Previous experience in Somalia, and preferably the program area

Fluency in English. Somali speakers strongly preferred with good communication skills

Strong interpersonal skills and ability to establish, motivate and maintain effective working relations with the program team and other field staff.

A qualified Somalia National is highly preferred

Proficiency in computer applications such as word processing, spreadsheets, power point, etc.