SHORT-TERM RAPPORTUER / WORKSHOP ASSISTANT- Mombasa, Kenya

SHORT-TERM RAPPORTUER/WORKSHOP ASSISTANT – Mombasa, kenya

1) GENERAL BACKGROUND

At SOS Children’s Villages International we believe that children can only develop to their full potential if they have a supportive and protective family environment. We work to make this a reality. We are a social development organization which works in the areas of child care, education, health, child rights, research and emergency response. The Eastern & Southern Africa Office has organized a regional donor budgeting and financial management training, and seeks the services of a rapporteur/workshop assistant.

2) SCOPE OF WORK

The consultant is required to familiarize him/herself with SOS and its scope of work, training materials produced prior to the forum, forum venue as well as SOS staff. S/he will be involved in all phases of the forum – prior, during and after. S/he will;

• Support the forum organizers prior and during the forum with any logistical support required.


• Develop a logistics note for the participants


• Coordinate all Airport pick-up and drop-offs before and after the completion of the forum for all participants. The consultant shall liaise with participants, transport/taxi company and the hotel.


• Procure any forum materials when need arise and as requested by SOS


• During the forum, liaise with the hotel and coordinate logistical arrangements for field trips


• Take notes on the main discussions, questions, remarks, conclusions and recommendations of each session.


• Take notes of matters arising from each session that need follow-up during the subsequent sessions/days of the forum.


• Assist the Consultant facilitator during the break-out sessions and jointly prepare a concise report indicating the title of presentation, deliberations and recommendations of each session.

4) DURATION OF ASSIGNMENT

The forum is planned from 5^th October – 9^th October 2015. The costed man-days for this task are eight (8) days only. The assignment however is spread over the period from 28^th September to 15^th October 2015.

5) FINAL PRODUCTS

The following will be delivered by the rapporteur:

• Logistics Note, travel schedule


• Rooming list


• Concise report with proceedings of all the forum days


• Photos of the forum

6) DEGREE OF EXPERTISE AND QUALIFICATIONS *

• Bachelor’s Degree or Diploma in the relevant area


• Experience in similar assignments – organizing and rapportuering for workshops


• Excellent English report writing and communication skills