Tax Justice Network-Africa Finance Intern and Office Assistant Job in Kenya

Aug 21, 2016

Tax Justice Network-Africa (TJN-A) is a Pan-African initiative established in 2007 and a member of the Global Alliance for Tax Justice. It is a network of 29 members in 16 African countries. 

Through its Nairobi Secretariat, TJN-A collaborates closely with these member organizations in tax justice activities at the national and regional level. 

TJN-A seeks to promote socially just and progressive taxation systems in Africa, advocating for pro-poor tax policies and the strengthening of tax systems to promote domestic resource mobilization. 

TJN-A aims to challenge harmful tax policies and practices that favour the wealthy and aggravate and perpetuate inequality.
 

 

TJN-A engages in various activities that are aimed at promoting public awareness regarding tax issues in Africa.
 

TJN-A’s vision is A new Africa in which Tax Justice prevails and ensures an equitable, inclusive and sustainable development which enables all its citizens to lead a dignified and fulfilled life. 

In line with the TJN-A mandate, the revised Mission is “To spearhead tax justice in Africa’s development by enabling citizens and institutions to promote equitable tax systems through Research, Capacity Building, and Policy Influencing.”
 

TJN-A wishes to recruit highly motivated and result oriented individuals to fill the position of a Finance / Accounting intern and Office Assistant. 

Please refer below for specific job descriptions.
 

Finance Intern
 

Contract duration: 3 months renewable
 

Responsibilities
 

The Finance Intern will offer services in Finance department by assisting in the following tasks:-

• Assist in the retrieval and filing of documents neatly.


• Assist in processing of payments in Finance dept. by compiling all invoices with supporting documentation, writing payment vouchers, follow up on approvals and preparation of remittances.


• Rubber stamping ‘paid’ on all documents once cash vouchers are signed and cash disbursed and before filing.


• Maintain an organized and well documented (all files must be labeled properly and visibly) and sequential filing system for all payment and petty cash vouchers according to TJN-A filing codes


• Assist in reconciling supplier statements and ensuring all balance are up to date


• Compilation of commitments for input in PASTEL


• Assist in tagging of assets and compiling a comprehensive Asset Register.


• Assist with month-end financial reports paperwork


• Any other duties as may be assigned by supervisor.

Qualifications

• A Bachelor’s degree in Finance/Commerce or CPA II qualification


• Proficient in Microsoft Excel


• Knowledge of PASTEL accounting package will be an added advantage.


• Attention to detail, the ability to multi-task and excellent communication skills are all essential to this position.

Office Assistant
 

Contract Duration: Maternity Cover for 4 Months
 

Job Purpose / Objective: The job seeks to maintain the interior of the office so as to ensure a conducive environment that will enable effective delivery of all programs. 

The job holder is to also provide support to the Administrative Functions of the office.

Key Responsibilities:
 

Office Cleaning:

• Cleaning the office on daily basis. Report any defects observed to the Administration Officer on timely basis.


• Make tea/coffee for staff and guests.


• Organize General office cleaning on a quarterly basis including fumigation.


• Wash kitchen utensils and place them at their respective places. Ensure clean utensils are always available for use by staff.


• Ensure the kitchen is always clean and tidy.


• Cleaning of desks, telephone handsets, windows and other office equipment on regular basis.


• Cleaning the window frames when accessible.


• Raising purchase request for office drinking water, milk, tea and coffee for the office.


• Arrange conference rooms for meetings and interviews as requested.

Support to Administrative Functions

• Manning the reception desk and attending to guests needs


• Supervise running of office errands by the courier company


• Follow up on payments of all office bills and utilities to ensure they are paid in time


• Manning the switchboard, receiving and allocating phone calls and updating telephone contacts on a regular basis.


• Assist in filing of documents as requested


• Receive and dispatch office mail appropriately


• Scanning and Photocopying of documents as requested.


• Ensure office equipment are well kept and request for maintenance service as needed


• Support the logistics functions of the office for cab requests and movements for all staff and partners affiliated to the secretariat.


• Follow up on supplier payments

Coordination of Office Supplies

• Monitor use of office supplies and make replenishment orders as necessary


• Maintain bin cards for all stock items for updating in the monthly stock reconciliation report


• Prepare a monthly stock reconciliation report


• Receiving and checking of all goods ordered


• Assist in the Stock counting exercise


• Prepare and update a list of all assets with serial numbers and ensure that they have asset numbers.

Required Qualifications & Experience:

• Diploma in Office Management


• Good command of the English Language both spoken and written


• At least 2years experience


• Basic computer skills

Required Competencies:

• Good Knowledge of front office desk operations


• Team player with good interpersonal skills


• Well organized

Applications must be submitted online by emailing a cover letter and a Curriculum Vitae to recruit@taxjusticeafrica.net not later than COB Monday 22nd August, 2016. 

Please use the job title as the subject of your email.