Office Assistant / Messenger Career in Kenya

Aug 23, 2016

Office Assistant / Messenger
 

Key Responsibilities:

Office Cleaning:

• Cleaning the office on daily basis. Report any defects observed to the Administration Officer on timely basis.


• Make tea/coffee for staff and guests.


• Organize General office cleaning on a quarterly basis including fumigation.


• Wash kitchen utensils and place them at their respective places. Ensure clean utensils are always available for use by staff.


• Ensure the kitchen is always clean and tidy.


• Cleaning of desks, telephone handsets, windows and other office equipment on regular basis.


• Cleaning the window frames when accessible.


• Raising purchase request for office drinking water, milk, tea and coffee for the office.


• Arrange conference rooms for meetings and interviews as requested.


• Support to Administrative Functions


• Manning the reception desk and attending to guests needs


• Supervise running of office errands by the courier company


• Follow up on payments of all office bills and utilities to ensure they are paid in time


• Manning the switchboard, receiving and allocating phone calls and updating telephone contacts on a regular basis.


• Assist in filing of documents as requested


• Receive and dispatch office mail appropriately


• Scanning and Photocopying of documents as requested.


• Ensure office equipment are well kept and request for maintenance service as needed


• Support the logistics functions of the office for cab requests and movements for all staff and partners affiliated to the firm.


• Follow up on supplier payments


• Coordination of Office Supplies


• Monitor use of office supplies and make replenishment orders as necessary


• Maintain bin cards for all stock items for updating in the monthly stock reconciliation report


• Prepare a monthly stock reconciliation report


• Receiving and checking of all goods ordered


• Assist in the Stock counting exercise


• Prepare and update a list of all assets with serial numbers and ensure that they have asset numbers.

Required Qualifications:

• KCSE certificate.


• Certificate or Diploma in Office Management or equivalent added advantage


• Good command of the English Language both spoken and written


• Experience added advantage


• Basic computer skills


• Required Competencies:


• Good Knowledge of front office desk operations

Applications must be submitted online by emailing a cover letter and a Curriculum Vitae to 2016careerskenya@gmail.com not later than COB Monday 5th September, 2016. 

Please use the job title as the subject of your email.