Retail Company Purchasing Coordinator Job in Nairobi, Kenya

May 21, 2017

Purchasing Coordinator – Retail Company

Job Salary: 48,000 base plus commission.

Location: Nairobi.

Our client dealing in retail trade (jewelry, African art, crafts, precious and semi-precious stones) with scope of operation at the local and international levels is recruiting for a competent Purchasing Coordinator.

Job Summary: The incumbent will be responsible for the implementation of continuous improvement activities related to warehouse of incoming/outgoing items. 

 

Coordinating movement of product from warehouse to the shops.

Key Responsibilities:

• Ensures orders are placed for right quantity.


• Ensure stock is received and on time, suppliers are informed and the quality is analyzed.


• Ensures analysis of products for continuous sales reports & purchases are maintained.


• Receives and stocks product from the head office and performs incoming quality inspections.


• Moves product around warehouse, and ensures they take proper storage measures.


• Overseeing Packaging of items to the shops.


• Assures accurate quantities of product were received by comparing appropriate paperwork, data displayed on reports, and matching product numbers. Question and resolve discrepancies as required.


• Data entry of product information using a manual key-in into the warehouse database for inventory tracking to assure accuracy and completeness.


• Identifies product shortages/damages from delivery upon receipt of product.


• Ensure inventory is identified with the location information and shelved in the proper location. Product location information is submitted to receiving as available inventory.


• Performing periodic cycle counts to ensure accurate inventory and data integrity.


• Inspects products by date received for date-sensitive product, item number, expiration date (if any) and description; signs for product received; and completes receiving paperwork.


• Reconciles purchase orders with receiving document.


• Learns, understands and complies with all company policies. Adheres to all safety & GMP procedures in the performance of job duties.


• Prepare Inventory transfers to the shops, schedule transport, and provides proper delivery documents for KAA clearance.


• Communicates with the Purchasing team and purchasing Manager on time delivery.


• Maintains HQ and warehouse store organization and cleanliness and provide support in the planning of the warehouse layout.


• Ensures material handling in accordance with general warehouse best practices.


• Performs other tasks as assigned.

Key Skills and Competencies: 

• Minimum 3 years related experience in purchasing role.


• Experience in the Logistics field.


• Experience with inventory control systems, Microsoft software, and procedures strongly preferred.


• Experience in a regulated industry.


• Good computer data entry skills.


• Working knowledge of MS Office software.


• Ability to operate warehouse equipment’s, such as scanners etc…


• Excellent organizational skills.


• Demonstrable aptitude in effective negotiating.


• Up to speed with purchasing best practices.


• Familiarity with market research, data analysis and forecasting techniques.

Deadline: Interested parties should send their online applications on or before 25th May 2017

Correspondence: Applications and detailed CV to be submitted online at http://goo.gl/T8sryH

Applications not meeting minimum requirements will not be considered. 

Only shortlisted candidates will be contacted.