ICRHK Receptionist Job in Kenya

Jul 23, 2016

Vacancy: Receptionist

The International Centre for Reproductive Health – Kenya (ICRHK) works in the area of sexual and reproductive health for general population, Key Populations (KPs) and gender based violence and human rights programs.

ICRHK is looking for a highly motivated individual with experience in front office management and administration.

Responsibilities

• Undertake switchboard duties by answering, transferring and making calls for staff. 


• Maintain smooth running of the front office by welcoming, guiding and attending to all visitors 


• Ensure proper functioning of all telephone lines and reporting any faults 


• Maintains safe and clean reception area by complying with procedures, rules, and regulations. 


• Call suppliers for their cheques and follow up on receipts. 


• Update appointment calendars and schedule meetings/appointments for SMT 


• Maintain diary for meeting room bookings 


• Receive and sort daily mail/deliveries/couriers 


• Respond to general enquiries from the public 


• Ensure knowledge of staff movements in and out of organization 


• Allocate vehicles for field activities and give monthly reports on the vehicle usage through the tracking systems 


• Monitor visitor access and maintain security awareness 


• Monitor and maintain office equipment relevant to reception area 


• Provide general administrative and clerical support 


• Other duties as assigned by supervisor

Requirements: 

• Diploma in Business administration 


• Proven working experience in similar roles 


• Good communication and interpersonal skills 


• Good organization skills and attention to detail 


• Ability to organize, multitask, prioritize and work under pressure 


• Two years experience 


• Proficient with Microsoft Office – Excel & Outlook a must 


• Ability to be resourceful and proactive in dealing with issues that may arise 


• Experience in administrative work

Application letter stating salary expectation and an up-to-date CV with names and addresses of three referees and telephone contacts should be uploaded on the ICRHK job application portal HERE by 29th July 2016.