Dairy Company Credit Controller Job in Kiambu County, Kenya

Sep 1, 2016

A well established company in the Dairy sector in Kiambu County seeks to urgently fill the position of a Credit Controller. 

It is seeking to hire highly experienced and dynamic Credit Controller to oversee credit function of the company.

The Main Purpose and Objectives

• To assess and control the level of credit risk on specific remit accounts.


• To ensure that all customer accounts are accurately and promptly maintained, ensuring the efficient release of orders to maximize sales whilst having regard to the Company liquidity.


• To effectively manage the company’s credit control policy and minimize overdue trade debtor’s balances.


• To ensure continued liquidity to meet company obligations and to ensure that all debtors’ accounts are fully reconciled at all times.


• The Credit Controller will be responsible for chasing outstanding invoices to the company and plays a vital role in the cash-flow of the organization ensuring credit given to customers is monitored and controlled effectively

Key Duties and Responsibilities

• Ability to regularly follow up all outstanding debts for specific customer accounts with the respective sales staff and report accounts problems to the Finance Manager.


• To verify facts of all sales returns before passing a credit note. Ensure that all supporting documentations are duly authorized and factual before processing of a credit note. Ensure credit notes are passed and posted on a timely basis to update stock records.


• Ensure adherence to policies and procedures of the credit control department.


• Maintain records of all customers in a file (invoices, credit notes, remittance slips, copies of withholding VAT and any manner of correspondences with the customer) and ensure that the same is filed in a system and in order for ease of traceability.


• Ensure on a daily basis that the accounts copies are received at the end of every day with clear evidence of delivery to the customer to prevent future disputes.


• Ensure that all documentation necessary during audit is prepared on time and forwarded to the Financial Manager for inclusion in the audit file.


• Ensure that debts are paid in a timely manner.


• Meet cash and debtor day targets set by the firm


• Chase overdue invoices by telephone, email and letter within agreed timescales.


• Maintain accurate records of all chasing activity.


• Regular meetings with debtors to ensure all relevant debts are managed as necessary.


• Identify changes in payment patterns and propose action to avert indebtness.


• Ensures that all transactions are compliant with tax legislation.


• Handle disputed bills and negotiate to bring payment within the agreed terms.


• Provide accurate advice on billing queries.


• Respond promptly and completely to both client and internal enquiries.


• Providing ad-hoc reporting as and when requested


• Ensure monthly processing deadlines are met as required.


• Send out monthly client statements/letters as may be agreed from time to time.


• Provide cover for other accounting functions as requested.


• Handle accounts, visit customers and travel to business meetings and company branches.


• Negotiate with suppliers, e g credit information and debt collection agencies.


• Categorize customers by investment level risks and review this as appropriate (trade credit)


• Stop supply of goods and services to overdue accounts, can instigate legal proceedings.


• Protects company’s interest at credit meetings relating to insolvent customers.


• Obtain sufficient information to access the creditworthiness of new and existing customers.


• Undertake complex reconciliations and compile documents for legal action.


• Other duties as delegated from time to time by the Finance Manager or any other person designated by the management.

Minimum Requirements

• A university degree in a business related field (Bachelor of Commerce - Finance or Accounting option) CPA (K) /ACCA finalist and post graduate qualifications in credit management will be added advantage.


• 5 yrs collections experience; knowledge of Billing and collections procedure.


• The ideal candidate shall have previous experience in FCMG dealing with high volume calling and hitting monthly targets.

Key Skills and Competencies

• Strong attention to detail,


• goal oriented


• Outgoing and confident personality who is able to operate at all levels.


• A self starter who is proactive and can set and achiever goals


• A team player with a flexible approach and a willingness to learn.

How to Apply 

 
Interested candidates holding the necessary requirements, good performance and / or references are encouraged to apply with detailed CV’s, inclusive of names and contacts of 3 referees, current telephone number and email address to hr@uplandspremiumdairies.co.ke by 9th September, 2016
 

Please include your current and expected remuneration in your resume.