HR & Administration Assistant Job in Kenya

Oct 31, 2016

Job Title: HR & Administration Assistant

Our client operates in the wholesale and retail trade.

They seek to hire a HR and Administration Assistant to perform administrative and human resource support activities.
 

Duties and Responsibilities

• Receive, direct and relay telephone messages within the organisation


• Respond to enquiries from walk ins and direct to the appropriate staff member for further assistance


• Assist in the planning and preparation of meetings, conferences and workshops


• Prepare and circulate meeting packs and minutes for meetings


• Ensure compliance on office documentation from utilities, licenses, permits etc.


• Supervise the office assistant and drivers and ensure timely delivery of their duties


• Prepare and communicate to the employees on office matters / changes.


• In liason with the HR and Sales and Marketing manager develop content to post on Social Media on a dailybasis. Give feedback on social media to requests/ enquiries/complaints


• Provide word-processing and secretarial support and prepare and maintain Powerpoint presentations


• Develop and maintain customer records/contacts from the various branches and head office


• In liason with the Sales and Marketing Manager communicate on promotions/new products/ new services to customers in all the branch locations


• Maintenance/monitoring of contacts directory of branch operators and office team, office equipment, stationery and kitchen supplies


• Maintain the general filing system and file all correspondence in the administration department


• Support in the management of the diary for the Managing Director


• Arranging travel for MD and other staff occasionally


• Supporting and attending to branch operators enquiries/requests and feedback


• Maintain an adequate inventory of office supplies at all times


• Assist management team in preparation of reports


• Provide support to the HR Department on branch operators communication, documentation and filing


• Maintain and review the attendance sheet placed at the front office


• In charge of office petty cash for necessary purchases and issue receipts to finance department


• Adhoc duties for the HR where needed; and any other miscellaneous responsibilities


• Payroll preparation


• Management of leaves and any other employee-related work

Skills and Qualifications

• Higher Diploma/Degree in Human Resource Management


• Minimum 3 years experience in hr work


• Must be able to communicate effectively, both in writing and verbally, in English and Swahili.


• Mastery of MS Office Suite, specifically Excel and Word


• Excellent understanding of Kenyan labour laws


• Excellent time management skills


• Holder of a valid driving license

How to Apply
 

Please only send your CV quoting the job title in the email subject (HR & Administration ) to mugendi.kellen.dennis@gmail.com before Friday 4th November, 2016. 

Kindly indicate current/last salary and the expected salary in your application letter.