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Project Officer – COSME
Project
THE ROLE
The Project Officer (PO) will work under the
Conservation and Sustainable Management of Coastal and Marine Ecosystems
(COSME) project. His/ Her role will include to drive the day to day
implementation of the COSME project in Kilifi/Kwale Counties, while ensuring
effective partnership management and meaningful participation of the
stakeholders to deliver on the project. The role will implement, mobilization
of project stakeholders, monitor and report on progress of project activities
in line with the detailed implementation plan. The role is intended to manage
partnerships (county government, community groups, learning institutions,
national NGOs, corporate agencies etc.) and sustain a good working relationship
with all stakeholders for seamless project success.
MANAGEMENT SCOPE, REPORTING LINES, KEY RELATIONSHIPS
Reports to – Project Coordinator, COSME
Direct reports – None
Key relationships
Internal;The position reports to the Project Coordinator- COSME.
Internally, the role will require liaison with other project team members in
both Kilifi and Kwale, Program Unit staff across the different departments to
ensure synergy and integration of project interventions.
The role will also interact with the Technical advisors, Monitoring,
Evaluation, Research and Learning teams.
External: The incumbent will work closely with stakeholders including
multiple community groups, Beach Management Unit, Learning Institutions,
implementing partners, CBOs, local authorities and line ministries to enhance
participation and realization of project objectives.
LEVEL OF CONTACT WITH CHILDREN
High level: Frequent interaction with children
PHYSICAL ENVIRONMENT
- Typical office and field
environment with 80% travel using a motorbike for frequent visits to the
field sites for project visit, meetings, community groups engagement,
partnerships management and project implementation.
Key Responsibilities
Planning, Strategy and Policy (10%)
- Ensure the project contributes to
the outcomes for girls and young women are realized and that girls and
women occupy spaces to continually address issues affecting them and
realization of gender equality. - Employ a gender-transformative
approach, to address power and gender inequalities that undermine
responsive, locally-led climate change adaptation and biodiversity
conservation - Design and implement the project
while advancing gender transformation and aligned to the Country and
Global strategies. - Promote safeguarding and safe
programming through the project cycles and ensure Plan’s policy on
safeguarding the rights of children and young people is adhered to by all
associates. - Build relationship with relevant
staff to ensure all logistics and procurement processes are in conformity
with Plan policies, procedures and standards - Facilitate meaningful engagement,
consultation, participation and feedback to the community in relation to
Plan programs and policies.
Programme and Project Design, implementation, Reporting and
Influencing (30%)
- Mobilization and participation of
women in climate governance and weak collective action among women’s
rights organizations (WROs) and youth-led organizations (YLOs) in local climate
action - Promote participation of
children, girls and communities in project cycle to explore and challenge
gender norms. - Ensure project stakeholders
effectively engage at all project levels. - Facilitate access to relevant and
accurate information on the project to stakeholders. - Contribute to gender sensitive
responses/intervention through continuous data collection during project
implementation. - Consolidate/write project
periodic reports in line with the laid down donor requirements and Plan
standards.
Working in Partnership (10%)
- Partnership management while
ensuring adherence to Building Better partnership principles - Facilitate authentic community
led beneficiary targeting processes and reporting on interventions being
undertaken. - Engage and maintain cordial
stakeholder relationships throughout the project cycle for effective
project delivery and achievement of project results. - Maintain a high level of external
communication and contact at the community and county levels. - Build and strengthen working relations
with local structures (local administration, schools among others) and
ensure their participation - Engage and influence different
technical working groups at sub-county level
Monitoring, Evaluation and Quality Assurance (15%)
- Timely development and
utilizations of all project tools to support technically sound project
implementation. - Deliver timely and quality
project activity and scheduled reports - Operationalize procedures of data
quality assurance during collection and submission of all related project
data. - Work with the Project and the
M&E team in documenting project achievements, best practices and
lessons learnt. - Facilitate and coordinate project
reflection meetings with communities and other stakeholders to inform
programming/improve on quality of interventions.
Financial Responsibility (10%)
- Develop monthly activities and
budget plans as per approved work plan and ensure all activities are on
track with appropriate scheduling, quality and timelines. - Monitor expenditures by
interventions and ensure compliance within the approved budget. - Review expenditure reports on a
monthly basis.
Risk Management (5%)
- Develop project and activity risk
assessments and put in place mechanisms to mitigate/manage the risks
during the project cycle. - Continually manage all program
safeguarding risks.
Capability Building and People Management (10%)
- Support rural communities in
learning about, customizing and applying NBS for climate adaptation - Assess local partners’ capacity
gaps in delivery of program and sponsorship work and develop capacity
building plans for mutual development. - Internally resources and
establish external linkages/referral for capacity development of the local
partners
Safeguarding Children and Young People (Safeguarding) and Gender
Equality and Inclusion (GEI) (5%)
- Understands and puts into
practice the responsibilities under Safeguarding and GEI policies and Plan
International’s Code of Conduct (CoC), ensuring that concerns are reported
and managed in accordance with the appropriate procedures. - Leads the orientation of
programme staff to ensure that they are properly inducted on and
understands their role in upholding Plan International’s safeguarding and
GEI policies; - Ensures that Plan International’s
global policies for Safeguarding Children and Young People and Gender
Equality and Inclusion are fully embedded in project design, during
implementation and as principles applied in day-to-day work of Programme
team; - Ensures that Plan Kenya
contributes to Plan International’s global efforts to ensure safeguarding
and GEI, including making sure that relevant reporting and data are
submitted.
Other Duties (5%)
- As assigned by the supervisor
Leadership Competences
- Courageous in taking a lead,
focused on Plan International’s purpose and making the most effective
contribution within their own work context. - Behaves in line with Plan
International values and safeguarding practices, inside and outside work. - Challenges own attitudes,
unconscious bias and behavior and speaks up when they see wrong doing,
especially by those who use their power over others to create fear or
abuse. - Understand and adhere to the
policies, processes, practices and standards relevant to own work and
keeps their knowledge and skills up to date. - Honest and efficient in use of
resources, including own time. - Takes responsibility for own
performance and development: reflecting; seeking and listening to
feedback; learning from mistakes; finding people or resources to help them
learn. - Constructive and optimistic in
facing setbacks, challenges and change, using own initiative to analyse
issues and improve things. - Good team player, communicating
effectively and being open and supportive towards those around them.
BUSINESS MANAGEMENT COMPETENCIES
- Understands Plan International in
context, including its purpose, values and country strategy, and can
communicate these to varied audiences, including how Plan International
will deliver on its objectives. - Managing activities and resources
including skills in project design, planning, monitoring and reporting - Managing people and information
including skills in capacity assessment and coaching, communication
skills, both speaking and writing, and digital working, including personal
digital skills
Qualifications/
experience essential:
- Bachelor’s Degree in
Environmental studies, Climate Science, Natural Resource Management or in
Agricultural Related courses - At least 3 or more years of
relevant work experience. - At least 2 years’ experience
managing partnerships in projects - Direct project management
experience, preferably in the climate action, conservation, environment,
and disaster risk management or related field. - Must have proven knowledge of or
an interest in Nature Based Solutions and marine ecosystems - Knowledge of women economic
empowerment and gender integration best practices - Knowledge and Experience on
sustainable Livelihoods - Hold personal values, ethics and
attitudes which are in alignment with the principles of the Plan’s values - Motorcycle riding skills and
experience
Qualifications/
experience desirable:
- Strong report writing skills
- Documentation of project impact
stories of change - Community facilitation,
networking, partnership development and management skills - Good communication, negotiation
and advocacy skills - Good interpersonal, relationship
and team working - Conflict Management skills
- Experience in humanitarian
programming - Experience in program phase out
management
Languages required:
- Excellent written and verbal
communication skills in Kiswahili and English.
Technical Competences
- Shapes work programmes with
relevant leaders and stakeholders, aligned with relevant strategies, and
balancing global and local priorities with opportunities - Designs projects with clear
objectives and measurable results contributing to overall outcomes. - Coaches partners as part of daily
work by explaining key concepts, standards and resources; and working
alongside others to apply effective evidence-based practice. - Identifies, assesses and nurtures
mutually beneficial relationships with appropriate partners. [supporting
partnership relationships] - Embeds capability building of
relevant stakeholders into programme and project design - Mainstreams gender and inclusion
into programming and influencing work by applying strategies for gender
transformative change. - Uses participatory approaches and
the engagement of our Primary Impact Groups and other key actors and
stakeholders throughout the programme and project cycle, including
monitoring and evaluation. - Works politically to engage with
and influence key actors and stakeholders in own field(s), including
government, inter-governmental organizations and the private sector
Knowledge:
- I-depth knowledge local
development issues, with particular knowledge in girls’ rights and child
rights, feminist movements, the key actors and institutions, and the power
dynamics involved. - Mastery of key gender
inequalities, gaps, barriers and opportunities at the local level - In-depth understanding of the
policies, processes, institutions and organizations that shape the
development and humanitarian context and standards within Kenya. - Knowledge and experience of
working with children and youths - Strong Knowledge of community
development. - Knowledge on management of
partners including capacity assessment and strengthening.
Skills:
- Ability to design, implement and
monitor evidence based solutions for gender transformative programmes. - Ability to influence power
holders about the need for and benefits of addressing gender equality and
inclusion, including being able to offer a range of evidence based
solutions. - Excellent relationship building
skills – networking, influencing and stakeholder management skills - Ability to identify, analyze and
monitor diverse, relevant external actors to work with and understand the
purpose and implications of working with them. - Experience in capacity building
- Hands on experience and skill in
result based MERL system
Behaviors:
- Role model Plan International
values and behaviors both internally and externally. - Engages sensitively with
community members on issues of gender equality and inclusion,
demonstrating an understanding of the local culture and context. - Promotes equality, including
gender equality, inclusion and girls’ empowerment in Plan’s work and in
its work with partners - Apply participatory influencing
methodologies both internally and externally - The ability to build
collaborative working relationships - Communicates effectively at a
high level and with a range of appropriate styles for different audiences - Builds capability through
knowledge sharing, networking and coaching.
How to Apply
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