Project Coordinator, Field Support Services Project (FSSP) Kenya

Country: Kenya

Organization: World University Service of Canada

Closing date: 12 May 2023

Nature and Scope:

In response to a Request for Proposals by Canada’s Department of Foreign Affairs, Trade and Development (DFATD), WUSC is preparing a proposal for the Field Support Services Project (FSSP) based in Kenya. The FSSP is responsible for providing a range of services in support of program delivery and policy dialogue of Canada’s international assistance program in Kenya, Somalia and South Africa, as well as in a number of other countries across Southern and East Africa. These services include, but are not limited to, the provision of administrative, logistical, technical, and financial services for DFATD and other clients identified by DFATD in Kenya.

The Project Coordinator for the FSSP will be responsible for managing the delivery of logistical and coordination services provided by the FSSP in target countries.

RESPONSIBILITIES:

The tasks for the FSSP Project Coordinator include, but are not limited to :

• Organizing policy dialogues and knowledge-sharing events with other stakeholders, facilitating stakeholder coordination and promoting knowledge-sharing among projects;


• Providing advice, including travel advice, to technical specialists / sub-contractors and resources to complete requested activities, including local government documentation requirements, visa and work permit processes, and related services, such as security, flights and accommodation;


• Assisting with travel and logistical arrangements for subcontractors and other recipients;


• Administering the provision of logistical services, such as event and mission planning, coordination and management;


• Booking secure event space with interpretation, videoconferencing and teleconferencing services; including for large events.

QUALIFICATIONS AND COMPETENCIES:

• Advanced degree in a relevant discipline such as political sciences, law, business, finance, accounting, logistics, economics, international development, procurement, project management, business administration, engineering, applied sciences;

Experience

• Minimum six (6) years of cumulative relevant experience in at least three (3) International Development Projects;


• Experience working in a Developing Country or on an International Development Project(s), preferably in Kenya, Somalia and/or South Africa;


• Proven experience in a number of coordination activities, including:
  
  • facilitating stakeholder coordination and promoting knowledge-sharing among projects;
  
  
  • providing advice on obtaining accommodations, utilities, security, permits and other official documents;
  
  
  • providing travel advice, including local government documentation requirements, visa and work permit processes, and related services, such as security, flights and accommodation;
  
  
  • assisting with travel and logistical arrangements;
  
  
  • administering the provision of logistical services, such as event and mission planning, coordination and management;
  
  
  • arranging or confirming meetings;
  
  
  • booking secure event space with interpretation, videoconferencing and teleconferencing services; including for large events.
  
  


• Attention to detail and sensitivity to confidential information;


• Works with a high degree of accuracy in preparing and entering information;


• Able to adapt to changing circumstances, with the capacity to find innovative ways to manage issues and challenges;


• Manages time productively and efficiently and meet changing deadlines;


• Able to work effectively in a dynamic team environment (working both independently and as part of a small team); and


• Excellent interpersonal and team-building skills;


• Good analytical, problem-solving, and decision-making skills;


• Demonstrated ability to use discretion and good judgment; honest and trustworthy;


• Highly proficient in the use of Microsoft Office and Google software including Gmail, calendar, drive, spreadsheet, word processing, and presentation software;


• Knowledge, understanding and familiarity with Canada’s Feminist International Assistance Policy;

Language

• Professional proficiency in English (oral, reading, writing)

WHY WORK WITH WUSC?

Join Us. Our work is important, cutting-edge, and fast-paced. We encourage curiosity, innovation, and flexibility. And we provide a phenomenal learning experience.

WUSC (World University Service of Canada) is a Canadian non-profit organization working to create a better world for all young people. We bring together a diverse network of students, volunteers, schools, governments, and businesses who share this vision. Together, we develop solutions in education, economic opportunities, and empowerment to overcome inequality and exclusion for youth around the world, particularly young women and young refugees. WUSC currently works in 25 countries across Africa, Asia, the Middle East, and Vietnam, with an annual budget of approximately CAD $40 million. We have over 90 staff in our Ottawa office, and over 200 people overseas implementing 16 development projects in collaboration with donors such as Global Affairs Canada, the UK Department for International Development (DFID), the World Bank, the Asian Development Bank, and the African Development Bank.

How to apply

APPLICATIONS

WUSC’s activities seek to balance inequities and create sustainable development around the globe; the work ethic of our staff, volunteers, representatives and partners shall correspond to the values and mission of the organization. WUSC promotes responsibility, respect, honesty, and professional excellence and we will not tolerate harassment, coercion, sexual exploitation or abuse of any form. Successful applicants will be required to undertake an enhanced criminal record check where appropriate.

This employment opportunity isopen to all Kenyan Nationals and International Experts**.** WUSC is an equal opportunity employer. We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Only those candidates selected for an interview will be contacted. No telephone calls please.

Interested candidates should submit an application to pdu@wusc.ca as soon as possible. We are evaluating candidates on a rolling basis. Candidates should submit a CV and a cover letter which details why they are an ideal candidate (qualifications and experience). Please indicate “Kenya FSSP Project Manager” in the subject line.

Kindly note this employment opportunity is subject to funding from Canada’s DFATD.