Finance Assistant at BirdLife International

BirdLife International is a global partnership of conservation organisations (NGOs) that strives to conserve birds, their habitats and global biodiversity, working with people towards sustainability in the use of natural resources. Together we are 121 BirdLife Partners worldwide – one per country or territory – and growing. We are driven by our belief that local people, working for nature in their own places but connected nationally and internationally through our global Partnership, are the key to sustaining all life on this planet. This unique local-to-global approach delivers high impact and long-term conservation for the benefit of nature and people.

Responsibilities:

The roles of the Finance Assistant will be:

•  Receive, track, and sort all payment requests confirming they are properly approved for processing.


•  Enter the ERP all approved vendor invoices for payment while observing segregation of duties.


•  Processing and timely submissions of statutory tax deductions with the relevant authorities.


•  Petty cash management and reconciliation.


•  Preparation of payment vouchers and cheques and ensuring that payments are made on time.


•  Support the staff imprest funds requisitions and liquidation processes.


•  Assists in preparing and posting journals.


•  Share remittance advice with supply chain for all processed vendor payments.


•  Perform banking roles such as cash depositing.


•  Ensure that all financial documents are properly filed for easy retrieval.


•  Support audits in retrieval of sampled documents.


•  Any other duties as assigned by the Finance Coordinator.

Required skills, experience, and qualifications:

•  University degree in Finance, Accounting,


•  CPA 11 qualifications.


•  In-depth experience with Excel spreadsheets


•  Good understanding of local taxation in Kenya.


•  Proven track record working in a finance office in an NGO or commercial sector.


•  High motivation, desire to achieve; attention to detail, excellent organisational skills, and ability to work to high standards with tight deadlines.


•  Team worker who can motivate others as well as themselves.


•  Excellent written and oral communication skills. Ability to work with people with various levels of competence.


•  Ability to analyse problems.


•  Flexibility and ability to work independently.


•  Computer literacy in all standard Microsoft office applications in particular MS Excel


•  Knowledge in ERP system an added advantage.


•  Oral and written fluency in English

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