Assistant Administrative Secretary Job in Kenya

VACANCY RE-ADVERTISEMENT

TAVEVO Water and Sewerage
Company Ltd was established to operate and provide water within TaitaTaveta
County.

Our vision is to be the
leading water service provider of quality affordable water and sanitation
services in Taita Taveta County.

To achieve this, we need
to strengthen our manpower. We therefore invite applications from suitable
qualified and experienced candidates with excellent credentials to fill the
following positions;

JOB TITLE: ASSISTANT ADMINISTRATIVE
SECRETARY NUMBER OF POST: ONE (1)

TERMS OF SERVICE:
PERMANENT AND PENSIONABLE

REPORTING:   
TO    THE    HUMAN   
RESOURCE    AND    ADMINISTRATION MANAGER

Responsibilities

• Making, answering, routing phone calls to the correct person,
  taking and delivering messages.


• Receiving, resolving, escalating inquires and giving


• Write, receive, reply, sort and distribute routine
  correspondences


• Taking oral dictation; word and data processing from
  manuscripts.


• Handling both incoming and outgoing correspondence memos,
  letters and


• Assist in preparation of regularly scheduled reports
  including processing, typing and formatting reports.


• Develop, undertake, maintain up to date manual and computer
  filing system, document copying, scanning, filling and retrieval including
  of confidential material, corporate records, documents and


• Ensuring security of office equipment, documents and


• Helping in preparing and scheduling meetings and appointments
  including preparing meeting/events facilities, refreshments and meals.


• Take accurate minutes of meetings.


• Handle sensitive information in confidential


• Book
  and                
  organize travel       
  arrangements          
  for   
  the                     
  Board of       Directors, Managing Director
  and head of


• Book conference calls, rooms, taxis, hotels for the Managing
  Director and Senior managers.


• Help in managing the board of Directors calendar of events
  and meetings, diary of scheduled events and meetings for the Managing
  Directors office.


• Welcome and provide general support to visitors, staff,
  clients, service providers and other stake holders and provide information
  by diligently answering questions and requests and or directing them
  accordingly.


• Ensure operation of equipment by completing preventive
  maintenance requirements; calling for repairs, maintaining equipment
  inventories systems to make them more efficient.


• Develop, coordinate office procedures and update
  administrative


• Any other duties as may be assigned by your supervisor from
  time to time

Qualifications

For appointment to this
grade, an officer must have: –

• A Diploma in Secretarial Studies/Diploma in Business
  Management/Diploma in Business Administration or its equivalent from a
  recognized institution


• Have relevant work experience of not less than three (3)
  years in a reputable organization


• Proficiency in computer skills


• Good communication, interpersonal and time management skills

How to Apply

• Download the   job   
  application   form   from   the  
  Company   Website https://tavevowater.co.ke , print and fill.


• Attach your updated Curriculum Vitae (CV), copies of your National
  Identification Card (ID), academic certificates and testimonials.


• Hand deliver to the Office of the Managing Director in a
  sealed envelope indicating the position applied for, reference number and
  addressed to:

The Managing Director,

TAVEVO Water and Sewerage
Company Ltd, P. O. Box 6 – 80300,

VOI.

Applications should be
received on or before Wednesday, 26th July 2023 at 4:00
pm.

IMPORTANT INFORMATION

• Candidates found canvassing will be disqualified


• Only shortlisted candidates will be contacted.


• TAVEVO Water and Sewerage Company is an Equal Opportunity
  Employer