Planning, Monitoring, Evaluation, Reporting and Learning (PMERL) Officer at Vi Agroforestry

In 1983 the Vi magazine (Tidningen Vi), published by the Swedish Cooperative Union (KF), initiated fund raising for a tree planting project in the Lake Victoria Region. Subsequently the Foundation “Vi Planterar träd” (Vi Agroforestry) was established to raise funds for the project. Vi Agroforestry is an international non-political, non religious and non profit organisation registered in Swedan as a foundation and in Kenya, Uganda, Tanzania and Rwanda as a non-governmental organisation. Its headquarters are situated in Stockholm, Sweden, with a Regional Office in Nairobi, Kenya. Vi Agroforestry started up in West Pokot District, Kenya in 1983. The original aim was to halt desertification and soil erosion by planting trees. As more funds became available Vi Agroforestry expanded and in 1986 a new project site was established in Trans Nzoia District, with a new project office in Kitale, Kenya. Further programme expansions led to projects established in Masaka, Uganda in 1992, Musoma, Tanzania in 1994, Mwanza, Tanzania in 1999, Kisumu, Kenya 2002, Kigali, Rwanda in 2004 and Kagera, Tanzania in 2005. In 2014, the project office in Kagera, Tanzania was closed down. Today, Vi Agroforestry has country offices in Kitale (Kenya), Masaka (Uganda), Kigali (Rwanda) and Musoma (Tanzania). Vi Agrofoerestry also has a project office in Kisumu (Kenya). Vi Agroforestry today also work in a rural development programme in Malawi and take the role as advisor in partnership with We Effect and other organisations.

Main responsibilities of the Roles

Reporting to the project manager, the Planning, Monitoring, Evaluation, Reporting and Learning (PMERL) Officer will be responsible for providing technical support and managing the Project’s Information System and Applications (Apps). The officer will be responsible for developing, supporting, and facilitating project data management and monitoring using the different &/ when required developing new monitoring tools.

Key responsibilities include:

M&E and MIS management

• Designing, developing, and implementing M&E processes to capture data required for project management.


• Analysing project data for reporting and informing decision making.


• Managing users for the MIS & Apps.


• Carrying out field visits for data quality checks and triangulation to identify possible project implementation risks.

Carbon Monitoring

• Ensuring timely data collection.


• Ensuring consistency and quality of data collected.


• Ensuring QA/QC procedures are implemented successfully.


• Supporting project validations and verifications.

Project management

• Supporting the project manager in project planning and budgeting of project activities.


• Identifying data analysis indicators for the app.


• Monitoring project MIS dashboard to have an overview on daily reported changes.


• Participating in the follow up, monitoring and supervision of activities against indicators of the project.


• Developing tools to monitor and evaluate the progress and impact of the project.


• Documenting lessons learnt from the project.


• Developing, implementing, and monitoring clear feedback and communication loop with different project actors including farmers.

Team management

• Coordinating information feedback mechanisms.


• Training and supervising the project team on systematic data collection and quality control.


• Training and supporting the project officers on the project’s raw data management.


• Supporting project team in using ICT technologies (MIS, mobile Apps, Dev Indicator); including training them on how to deal with technical difficulties that may arise handling the Apps.

Requirements

About the preferred Candidate

• You are an environmentalist and have a strong interest in environmental management, agroforestry/ecological agriculture, or related fields.


• You are a person of high integrity.


• Able to meet and deal with others in a courteous and tactful manner.


• Ability to foster and maintain a spirit of unity, teamwork, and cooperation.


• Result-oriented and self-motivated


• Able to handle multiple tasks in a fast paced and changing environment.


• Motivated to work responsibly with little supervision.


• Able to cope with stressful situations.


• Willing and able to travel.


• Ability to multi-task with tight deadlines/schedules and attention to details


• Ability to work independently and as a team as well as high degree of flexibility.

Required qualifications and Skills

• At least Bsc. or equivalent qualifications in GIS/MIS, Project Management, Statistics, or any other relevant course


• At least 3 years’ experience in management information systems and GIS, if possible, in the area of carbon project monitoring, reporting and verification (MRV).


• Previous experience in the agriculture, environment or similar setting is an asset.


• Experience in working with web-based platforms.


• Exposure to working with GPS & Mobile devices.


• Demonstrable analytical, synthesis and critical thinking skills.


• Ability to trouble shoot and solve technical issues and meet the project technological changing needs and requirements.


• Ability to work well in a team setting across cultures and collaboration and excellent interpersonal skills.


• Excellent oral and written communication skills in English and Kiswahili


• Proactive, enthusiastic, and self-driven


• Ability to put into practice the new techniques and knowledge learned.


• High level skills in report writing and presentations.


• Perform other assigned duties.

Merits

• Conversant with the concepts of Do No Harm and Conflict Sensitivity


• Project Management certification


• Experience in working in international teams.

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