Project Accountant Job in Kenya

Project
Accountant 

Job
SummaryThe position is responsible for all financial aspects of the program
transactions. It ensures completeness, accuracy and timeliness of transactions
within the framework of the organization’s policies, practices and procedures
and to comply with donor and audit requirements. It also ensures compliance
with reporting requirements of donors, legislation and management.

Duties and Responsibilities

Budgeting
and Financial Reporting

·        
Provide support on annual program
budget development and create cost libraries to advise program budgets

·        
Sound understanding and monitoring
of annual and monthly budget

·        
Monitor monthly expenditure against
overall budget, ensure expenses to be incurred are allowable, allocable and
reasonable and advise accordingly

·        
Prepare monthly, quarterly,
bi-annual and annual program finance reports as per donor requirements (by 5th
of the following month) and review any such reports prepared by the Finance
Assistant

·        
Preparation of timely monthly /
quarterly management accounts and dissemination to relevant stakeholders by the
15th of following month/ quarter

·        
Maintain monthly follow up register
and flag outstanding actions

·        
Monthly Accounting Activity

·        
Maintain updated and accurate books
in the organization’s ERP system (Microsoft Dynamics 365)

·        
Ensure accurate data entry in
relation to amount and account allocation, and any other dimensions as per the
accounting standards of the program and GAAP

·        
Prepare accurate bank
reconciliations for project bank accounts and deal with reconciling items
conclusively

·        
Prepare accurate cash
reconciliations for project account

·        
Ensure complete copies of original
documents sent to donor are properly file / maintained

·        
Undertake periodic visits to
project sites for compliance and supportive supervision

·        
Undertake monthly reconciliation of
all payroll liabilities, payables and receivables

·        
Ensure Fixed Assets register is
accurately maintained and updated monthly

Cash
Management Process

·        
Ensure Programs are adequately
funded in a timely manner and efficient management of funds. Alert management
and relevant staff when funds for activities and salaries are not available

·        
Ensure no commitments are entered
or payments processed without adequate funds and timely communication once
accounts are funded

·        
Monitor all bank transactions to
ensure that adequate balances are maintained. Whenever it is anticipated that
bank balances have / will fall below the minimum, communication must be made to
the supervisor and all finance staff.

·        
Enforce adherence to imprest system
and ensure reconciliation of cash coordinators accounts for your program(s)

·        
Approval of program imprest
requests

·        
Resolve any outstanding issues
relating to cash coordination in consultation with Finance Manager

·        
Ensuring continuous capacity
building and mentoring of cash coordinators e.g. Assist cash coordinators to
identify payments that can be made via non cash mode i.e. mobile banking, EFT
etc.

Expenditure
Authorization

·        
Authorize internal purchase
requisitions to indicate that sufficient funds are available and relevantly
allocated in the budget

·        
Authorize cheque, online and cash
payments by approving the payment voucher after verifying that the payment is
adequately supported

Grant
Administration / Donor Engagement

·        
Timely communication with
stakeholders (including management) on pertinent financial matters as they
arise for programs in your docket

·        
Keep track of grant management
actions such as renewal of Agreements/ Modifications and keep senior management
and staff updated of the status

·        
Attend relevant workshops and
present on financial issues where required

·        
Ensure adherence to the financial
policies and procedures, donor and statutory requirements for programs in your
docket

·        
Take a leading role in coordination
of financial aspects to support smooth program close – out

including timely communication to
stakeholders and close adherence to internal timelines

·        
Maintain up to date donor registers
and disseminate to relevant stakeholders highlighting changes whenever there is
a change

Staff
Supervision

·        
Effective supervision and mentoring
of Finance Assistants and Administrative Assistant using appropriate monitoring
tools (and coordination of other level 1 Project Accountant within the project)

·        
Participate in performance
appraisals for Level 1 Project accountants, Finance Assistants, Regional
Administrative Assistants and update their job description from time to time as
appropriate

Knowledge,
Skills and Abilities

·        
(The knowledge, skills and
abilities may be acquired through a combination of formal schooling,
selfeducation, prior experience, or on-the-job training)

Level
of Education

·        
Bachelor’s degree in accounting or
related field

·        
Specialized Training/Professional
Qualifications

·        
CPA Part II (Intermediate Level II)
or equivalent successfully completed

·        
Competencies/Abilities/Skills
Required

·        
Excellent computer skills,
including proficiency in MS- Office, particularly Excel

·        
Proficient knowledge of one or more
accounting packages

·        
Knowledge of ERP systems is an
added advantage

·        
Good communication and presentation
skills

·        
Good analytical skills – strong
attention to detail and investigative nature.

·        
Well-developed interpersonal skills
and experience developing staff by assessing development needs, coaching and
delivering training

·        
Strong work ethic and ability and
willingness to work a flexible schedule

·        
Able to work in team settings and
willingness to learn

·        
Ability to multitask and work under
minimal supervision, while meeting strict deadlines

·        
Good planning and coordination
skills

·        
Strong auditing skills

·        
Commitment to and understanding of
HOPE worldwide Kenya vision, mission and values.

How
To Apply 

Please
send your application letter, a detailed CV with 3 referees, your e-mail
address, and telephone contacts to: hr@hopewwkenya.org by 5.00 pm on 9th July 2023.

Your application will not be
considered if it does not meet all of the above requirements. Only shortlisted

candidates will be contacted.

HWWK is an Equal Opportunity
Employer and does not request applicants to pay for consideration

for employment.