Secretary Job in Kenya

University Secretary

Job Purpose

• The role provides strategic professional advice and
  comprehensive executive support to the Vice-Chancellor (VC) in the
  execution of key responsibilities which form the overall mandate of the
  university. This includes building and maintaining multidisciplinary
  people relationships to enable collaborative working with the faculty,
  management, students, and staff to advance USIU-Africa’s mission and
  vision.

Key Responsibilities and
Tasks

• Acts as an advisor to the VC and management team and assists
  the VC in facilitating effective decision making.


• Coordinates high-level meetings – Management Board,
  University Council and executes strategic and tactical initiatives arising
  thereon with regards to internal and external communications and
  interacting with Council members.


• Collaborates with Divisional Heads in enhancing working
  relationships with the VCs Office in such critical areas as team
  management, meeting preparation and strategic lead on high-profile
  projects, thereby fostering long-term partnerships and relationships that
  are critical to USIU-Africa’s success.


• Coordinates board evaluation and governance audit reviews in
  respect of the University Council and the Board of Trustees.


• Carries out periodic reviews and assessments of the terms of
  reference of Committees of the University Council.


• Is the custodian of the minutes of the University Council,
  Board of Trustees and the University Senate.


• Ensures governance and compliance; aligns internal policies
  and procedures with appropriate government, regulatory authorities and
  standards and gives advice and opinions on governance-related matters in
  general.


• Meeting preparation and follow-up: of upcoming meetings to
  ensure the VC has all of the information needed to be as productive as
  possible and sending out agendas or documents to meeting attendees as
  necessary.


• Monitoring information flow to ensure VC’s timely involvement
  in projects or decision-making processes.


• Managing the meeting calendar for University Council and
  Management Board, ensuring materials are sent in advance, time is well
  spent, and objectives are achieved.


• Overseeing multidisciplinary University projects or
  initiatives.

Educational/Professional
Qualifications and Experience

• Bachelor of Law graduate (LLB) from a recognized university,
  an Advocate of the High Court of Kenya and professionally qualified ICPS
  (K).


• Minimum 5 years of executive-level experience and a proven
  track record of effectively interacting with senior management.


• Impeccable managerial and interpersonal skills as well as the
  ability to work strategically and collaboratively across departments.


• Experience in analyzing information and producing
  high-quality written materials on a broad range of subjects and outcomes
  under demanding time frames.


• Ability to multitask and manage multiple priorities under
  deadlines while maintaining a high level of professionalism and attention
  to detail.


• Ability to exercise sound judgment, tact and discretion and
  maintain integrity with sensitive and confidential information.


• Demonstrated ability to cultivate positive working
  relationships and experience in a position requiring diplomacy, strong
  customer relations and problem-solving skills.


• Demonstrated experience in executing and managing complex
  projects, such as strategic plans and initiatives, in a fast-paced
  environment.

Personal Attributes,
Skills & Competencies

• Effective, versatile and action-oriented with excellent
  communication skills.


• Ability to work in a sensitive/ confidential environment.


• Strong interpersonal skills, organizational, oral and written
  communication skills and persuasive leadership style.


• Strong computer skills including proficiency with Microsoft
  Office, Word, Excel, Outlook, PowerPoint and/or SharePoint.


• Ability to conduct themselves in a professional and positive
  manner reflecting a professional environment.


• Excellent teamwork and ability to contribute to overall
  achievements by supporting co-workers, promoting excellence in work
  product and customer service.

Decision Making

• Implementing management decisions and guidelines.


• Thoroughness in the execution of directives.

Problem Solving

• Assertiveness.


• Liaising with departments and ownership in solving problems.

How to Apply

If you have the requisite
qualifications and experience and desire to work as a team member in a modern,
progressive, international, and multicultural institution where you can make a
difference, please apply indicating in the subject line of the email address
the position you are applying for.

Interested applicants must
provide a cover letter and a current CV, certified copies of educational
certificates and transcripts, names and addresses of three referees, current
salary and benefits, telephone and e-mail contacts by 5.00pm, July 7, 2023 to:

Director Administration,

United States
International University – Africa,

P. O. Box
14634-00800, Nairobi, Kenya

Email: jobs-vc@usiu.ac.ke

USIU-Africa is an equal
opportunity employer