CTV Kenya Administrative Finance Officer Job in Nairobi

General Programme Description

The Center for Torture Victims (CTV) is an international non-governmental organization based in Minneapolis,USA.

Founded in 1985, CTV was one of the first organizations in the US dedicated to providing care and rehabilitative services to survivors of politically motivated violence and torture, earning international recognition as a provider of psychosocial training and direct services.

Since then CTV has worked in Guinea, DRC, Sierra Leone, Liberia and Jordan. The goal of CTV is to heal the wounds of persons affected by torture and to stop torture worldwide. CTV is new in Kenya, and is based in Dadaab, to address the mental health needs of survivors of torture, violent conflict and SGBV.

CTV Kenya is inviting applications from suitably qualified Kenyans for this full-time position, which will be based in Nairobi.

Job Title: Administrative Finance Officer
Location: Based in Nairobi
Contract Date: March 1, 2011
Reports to: The Country Director and Field Administrator

Purpose of the position:

The purpose of this post is to contribute the implementation of CTV program in the field and ensure that the project timeline is respected and that objectives and indicator targets are achieved by performing following main tasks:

Monitor CTV bank accounts in NairobiTransfer of funds to CTV office in DadaabPayment of government taxesMonthly financial and administrative reportsVisas and traveling documents (as necessary)Core job requirements:

Under the supervision of the Country Director and Field Administrator, the Administrative Finance Officer will be accountable for:

Key Responsibilities:

To keep informed about the national legislation (especially concerning NGOs…)To establish a proper filing system of all documents in the administrative and finance departmentsResponsible for relations with state institutions and local authorities (KRA, NSSF, NHIF, NGO Coordination Board, ministries…)Responsible for relations with local and international NGOs and other agenciesResponsible for relations with lawyer or legal advisorTo take minutes during meetings and represent the Country Director at meetings in his absentResponsible for accounting (controlling all accounts on daily and monthly bases)To supervise the filing of all accounting documents (vouchers, bills…)To supervise the preparation of salaries, taxes and contributions (NSSF, NHIF, insurance…)Responsible for proper tax computation (proper calculation of the taxes CTV is liable to pay and their timely submission)Responsible for preparation of the accounting for annual audit or audits organised by the donorsResponsible for submission of annual financial report to the NGO coordination boardTo support the staffs responsible for administration in the field, in the implementation of CTV financial and administrative procedures in accordance with the Kenyan lawTo do a cash-flow forecast for Nairobi expenses once a monthTo manage the Safe and Petty Cash in NairobiTo assist the Country Director in monthly budget follow up and forecastingProof of Kenyan nationalityDegree or Diploma in Finance and Administration is requiredStrong computer skills (Word, Excel and any other financial software is an asset)Minimum of 3 years of experience, of which, at least 2 years in an International NGO settingPrevious working experience for an International NGO Good communication skills in English and Swahili Excellent organisational skills with the ability to prioritize task and meet deadlinesGood interpersonal skills and a team playerTerms and conditions of the contract:

The initial contract is pending donor approval and will be for six months, with the option to extension based on performance.

How to Apply:

To apply for this position, please send ONLY your detailed CV to asannoh@cvt.org by 5pm Friday, February 11, 2011.

When applying for this post, please include the following title in the e-mail subject line: “Application for Administrative Finance Officer _CTV Nairobi”

Only short-listed applicants will be contacted.

Due to the urgency of this position, applications will be shortlisted on a regular basis and we may offer this post as soon as possible.

Late or incomplete applications will not be considered.

Only short listed candidates will be contacted.

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