Administrative Secretary Job in Kenya

Administrative Secretary

Reporting To: Group Manager
Applications Accepted By E-mail: recruit@odumont.com

Administrator Officer Duties

Prepare presentations for executive-level and customer meetings, draft responses to various correspondence, process expense reports as well as maintain confidential records and reportsProcesses mail, highlights action and attach relevant information or files for review if appropriateEnter and manipulate data on database, spreadsheet, or file management programsCommunicate sensitive information to external sources and senior management staffAssist with travel arrangements and accommodation for department staff and incoming visitorsDraft and type non-routine memos, letters, documents and various reportsAssists office staff in maintaining files and databasesManages staff schedulesDevising and maintaining office systemsusing a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;devising and maintaining office systems;using content management systems to maintain and update websites and internal databases;attending meetings, taking minutes and keeping notes;invoicing;managing and maintaining budgets;liaising with staff in other departments and with external contacts;ordering and maintaining stationery and equipment supplies;sorting and distributing incoming post and organizing and sending outgoing postorganizing and storing paperwork, documents and computer-based information;Photocopying and printing various documents, sometimes on behalf of other colleagues.recruiting, training and supervising junior staff and delegating work as required;manipulating complex statistical data;Arranging both in-house and external events.BA Degree in administrationSecretarial Course 3-4 years work experience in similar positionProficient with computers and comfortable with using office equipment like fax machines, copiers, scanners and multi-line phone systems.possess excellent organizational skillsGood communication skills are a must

The deadline is 30 march 2012.