IRC Senior Human Resource Officer Job in Kakuma, Kenya

International Rescue Committee (IRC)

Senior Human Resource Officer – Kakuma
 

Sector: Human Resources

Location: Kenya 

Employee Type: Regular

Employee Category: Full Time

Job Purpose / Objective: Working under the administrative supervision of the Field Coordinator and the technical support of both the HR Manager (Recruitment) and HR Manager (Compensation & Benefits) The Senior Human Resource Officer serves as the HR focal point for the delivery of all the Field HR Management services for all International, National and Refugee staff in the IRC Kakuma Program

 

Key Responsibilities

Talent Acquisition

As the assigned recruiter for the Kakuma Programme

• Manage, from start to finish, recruitment of all national and Incentive staff at the Field for standard and JIT recruitments


• Manage, from start to finish, internal mobility strategies for internally recruited staff


• Ensure the posting and tracking of all vacancies on Taleo (IRC Website) and local postings for all vacant positions


• Serve as the HR panelist for all recruitments in positions within this band

Talent Management

• Ensure the appropriate on-boarding and transition processes for all incoming staff


• Support the coordination of all performance management processes for all staff in Kakuma


• Provide a supportive and advisory role to all line managers for any corrective/ disciplinary action


• Manage the exit process for the Field Office staff, and support the same for the Refugee staff


• Track approved professional development and career-pathing objectives for staff

Compensation and Benefits Administration

In liaison with the HR Manager (Compensation & Benefits) for the National staff and the Finance Manager for the incentive refugee staff:

• Serve as relaying point to NBO on all staff benefits; be in regular and direct contact with the representatives, ensuring that all contracts, reports, and other required documentation is updated and available to both parties


• Ensure that the HR Manager (Compensation & Benefits) is updated on the status of the schemes and any issues arising


• Ensure prompt enrollment and applicable exit onto and out of the payroll for all staff


• Monitor the enrollment of and applicable exit, onto and out of the benefits packages with the service providers for all staff


• Ensure that the Kakuma payroll issues are completed and shared with NBO by the 15th of each month


• Ensure that all documentation to support payment of statutory dues and payments to service providers are available and shared with Nairobi by 15th of every month


• Support Compensation and Benefit strategies by coordinating localized salary surveys annually and raising any challenges posed in talent retention based on compensation and benefits provided


• Participate in the Salary surveys for the Country Programme by engaging local partners with directions from the Senior HR Coordinator


• Ensure that all HR transactions that impact the payroll and benefits administration to the Kakuma Programme staff are managed in a timely manner.


• Provide the HR Manager , Field / HR Manager Compensation and Benefits with regular updates on relevant status changes for staff in the Kakuma Programme


• Ensure timely preparation of the incentive staff payrolls

Services and Administration

Directly supervise the Field HRO to:

• Monitor all types of leave and absenteeism for each staff member on a daily, weekly and monthly basis as appropriate.

        Maintain up-to-date records for

1. Personnel files


2. Leave


3. Training


4. Performance Management


5. Support all localized recruitments


6. Coordinate national recruitments


7. Ensure that all staff are duly registered on the payroll, with service providers for benefits; are registered with the statutory bodies


8. Ensure that as they exit, all staff are appropriately for the end of their tenure with the organization


9. Employee Relations

• Support staff and supervisors through the management of any grievances and disputes


• Train all staff quarterly through the staff meetings on benefits and how to access them, and contractual conditions around compensation


• Serve as the IRC Way Ambassador for the Kakuma Program by ensuring IRC Way values of Integrity, Service and Accountability are well known to all staff

HRIS

• Maintain all talent acquisition and management processes on Workday

Reporting

Provide weekly/monthly reports to the Field Coordinator and the NBO HR Managers on the status of all Talent Acquisition process for the Kakuma Program, including but not limited to ,

• Utilization reports


• Enrollment and Exits


• Employee relations impact


• On boarding and Transitions


• Employee relations issues

Required Qualifications:

• A Bachelor’s degree in Human Resources Management, or Business Administration ; An alternate Bachelor’s degree with a PGD in Human Resources Management is also acceptable


• At least 5 years continuous practice in a similar position, with at least 3 in a supervisory position


• Similar experience with an INGO will be an added advantage

Required Experience & Competencies:

• Demonstrated knowledge of best practices in Talent Acquisition


• Demonstrated knowledge of the National Labor requirements – Employment Act, WIBA, OSHA, NITA, RBA, NHIF, NSSF, PAYE


• A good understanding of compensation and benefits strategies


• Above average competency with MS Office Suite


• Experience in use of payroll packages


• Prior experience of Applicant Tracking Systems (ATS), and knowledge of recruitment tools


• Knowledge of IRC’S GHROPP will be an added advantage

Demonstrated skills in:

• Supervision of staff


• Team Building


• Time Management


• Excellent Verbal and Written Communication in English


• Analytical reasoning


• Conflict resolution


• Positive Interpersonal interactions


• Report Writing


• Cultural and Diversity Sensitivity


• Demonstrated Ability to:


• Work independently

How to Apply

Kenyan nationals are encouraged to apply.

International allowances are not available for this position.

Salary and employee benefits are compliant to the Kenyan NGO Sector.

IRC leading the way from harm to home.

IRC is an Equal Opportunity Employer.
 

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

Disclaimer: Please take note that International Rescue Committee (IRC)

does not ask for any fees in connection with its recruitment processes.

In the event that you receive any request  for payment of any sort,

please get in touch with us on Tel: +(254-020) 2727730, Email:

IRCKenya@rescue.org or report to the nearest police.