Finance Manager at Young Women Christian Association

Vision An inclusive society where girls and young women actualize their potentials and live fulfilled lives. Mission Based on its Christian faith, The Association, a not-for-profit making and volunteer membership organization exists to develop the leadership and collective power of women and girls to achieve social and economic empowerment, human rights, health, security, dignity, freedom, justice, peace and sustainable environment for all humanity. Values The Association values shall be built on its history and foundation in Christian faith, worldwide solidarity, diversity, inclusiveness, mutual tolerance and mutual respect, integrity, and responsible accountability. Objectives To build a fellowship of women and girls devoted to the task of realizing those ideals of all aspects of human life; To support programmes that promotes sustainability and fulfilment of basic needs amongst women and girls; To assist and encourage women and girls to participate in projects and programmes aimed at raising their educational, social, health and economic standards, to enable them to effectively play their rightful role in the effort of Nation Building; To provide services such as hostels, community centres, nursery schools and Vocational Training Centres and any other service as per The Association’s mission; To develop partnerships and collaborate with organizations and institutions whose work and programmes wholly or partially support the objectives of The Association; and, To cooperate with other National YWCA’s in matters of common interest and to interpret the policies of YWCA and effectively participate in their programmes.

MAIN PURPOSE OF THE JOB

To provide and promote financial accountability, efficiency and effectiveness of the Organization as well as be accountable for monitoring the progress of projects, investigating variances, approving expenses, and ensuring that project billings are issued to customers and payments collected.

JOB SPECIFICATION AND OTHER INFORMATION RELATED TO THE JOB

Level of Education/Academic Qualification

Degree in Accounting/Finance related field

Specialized Training/Professional Qualifications

• CPA K


• Competency in accounting software specifically PASTEL

(c) Other Competencies/Abilities/Skills Required

• Proven ability in Financial management of different donor programs


• Excellent interpersonal, oral and written communication skills


• Good organizational planning and coordination skills


• Ability to work under minimum supervision


• Experience working in an NGO is an added advantage

Relevant Job Experience

• Must have worked in a similar position for at least five years

Responsibilities

Financial Management

• Implement the financial policy and regulations manual


• Ensuring tax compliance


• Analyze cash flows


• Payroll Management


• Recording and Monitoring of accounts


• Ensure Asset register Management


• Coordinates activities in the finance department


• Improve and implement internal control systems


• Maintain financial records, project assets and expenses


• Manage donor project accounts

Management of Accounts receivables and Payables

• Maintain and monitor creditor records


• Ensure effective and timely payments

Budgeting and budget monitoring

• Preparation of Organizational Budgets and Budget monitoring


• Review of monthly income and expenditure statements

Financial Reporting

• Preparation of Financial Reports


• Preparation of monthly, quarterly and annual performance reports


• Preparation of any other Ad-hoc Financial Reports to stakeholders.


• Provide financial information to management by analyzing accounting data reports

Financial Audits

• Preparation of audit schedules and participate in project/organizational audits


• Coordinates audit process and provision of audit documents


• Respond to audit queries and recommendations and Implement audit recommendation

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