Assistant Director, Administration, Job in Kenya

Assistant Director, Administration

(KMFRI Grade 4) 

Duties and
responsibilities 

• Advising management on administrative policies, procedures
  and regulations;


• Providing leadership in the development and implementation of
  administration plans and budgets, within and outside the department in order
  to ensure efficient and cost-effective provision of and Administration
  services throughout KMFRI;


• Responsible on day-to-day operations on transport activities
  through authorizing official engagement to ensure smooth and timely
  operation;


• Developing and implementing administration policies and
  strategy, by enforcing relevant institutional regulations to achieve the
  desired efficiency in the utilization of human capital;
  
  
  


• Preparation of annual operating budgets and work plans for
  the administrative department and establish proper internal monitoring and
  control systems;


• Interpreting administration regulations to guide their
  implementation and ensure compliance for smooth running of the institute;


• Coordinating disaster management activities in the institute;


• Ensuring staff appraisals and staff development of the
  department; 


• Initiating administrative staff training and development and
  other policy matters;


• Providing cross-functional liaison for administrative matters;


• Facilitating meetings, conferences and other special events;


• Ensuring general maintenance of office equipment’s and
  building is undertaken;


• Generating administrative reports on repairs and maintenance;


• Ensuring acquisition of legal documents such as motor vehicle
  and assets insurances;


• Facilitating renewal of insurance policies for company
  property and motor vehicles.

Requirements for
Appointment/Person Specifications

• At least eight (8) years in relevant work experience and at
  least three (3) years in a management position in public service or
  private sector;


• Master’s degree in Public Administration; Business
  Administration; Business Management; Office Management or its equivalent
  qualifications;


• Bachelors Degree in Public Administration; Business
  Administration; Office Management or its equivalent qualifications;


• Minimum KCSE C+ (plus) or its equivalent;


• Management course lasting not less than four (4) weeks, or
  equivalent, from a recognized institution;


• Member of a relevant professional body in good standing;


• Proficiency in computer applications;


• Demonstrated good results in work performance; and


• Meets the requirements of chapter six of the constitution.

Key competencies and
Skills

• Strategic and innovative thinking


• Mentoring, coaching and leadership skills;


• Good interpersonal and negotiation skills;


• Organization skills; 


• Strong communication and reporting skills;


• Problem solving skills;


• Analytical skills; and


• Conflict resolution skills.

How to Apply

Interested and qualified
candidates MUST complete the KMFRI Job Application Form, attach their
testimonials, certificates, copy of their National Identification Card (ID) and
Curriculum Vitae (CV).

Submit their applications
both in HARD and SOFT COPY, and envelopes containing the documents should
clearly be marked with the position applied for and sent to the address below
not later than Monday, 17th July 2023. 

The Director General,

Kenya Marine and
Fisheries Research Institute,

P. O. Box 81651 – 80100,

Silos Road, English
Point, Mkomani,

Mombasa, KENYA

Email: recruitment@kmfri.go.ke

Note

SUCCESSFUL CANDIDATES in
compliance with the Chapter Six of the Constitution will be required to present
originals of the following documents:

• Certificate of Good Conduct from the Directorate of Criminal
  Investigations


• Clearance/Compliance Certificate from Higher Education Loans
  Board (HELB)


• Tax Compliance Certificate from Kenya Revenue Authority


• Clearance from Ethics and Anti-Corruption Commission (EACC)


• Clearance from recognized Credit Reference Bureau (CRB)

Only SHORTLISTED
CANDIDATES will be contacted and shall be required to produce originals of
their National Identity Card, academic and professional certificates during the
interviews.

Any canvassing will lead
to AUTOMATIC DISQUALIFICATION.

KMFRI IS AN EQUAL
OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY, PERSONS LIVING WITH DISABILITY,
WOMEN, YOUTH AND THOSE FROM MARGINALIZED AREAS ARE ENCOURAGED TO APPLY.