Conference Administrator Job in Kenya

Our client is seeking to
recruit a highly talented and dynamic professional to fill in the following
position for a
fixed–term period
of 5 months.

CONFERENCE ADMINISTRATOR

Reporting to the Chairman of
the Conference, the Conference Administrator will play a critical role in
providing support and administrative management of procedures and processes
relating to the governance and management of the conference. The incumbent will
coordinate and communicate information to support the conference’s strategic initiatives.
He/she will be expected to consolidate all conference work plans and
proactively monitor its progress, resolving issues and initiating appropriate
corrective action.

The ideal candidate must have fluency in spoken
English, Swahili, and Dholuo languages.

Key Responsibilities

• Formulating, organizing, and monitoring inter-connected
  activities from all committees including the activities of the Event
  Organizer while ensuring they are operating within their TOR and
  timelines.


• Developing a comprehensive conference plan that incorporates
  work plans from all committees together with the Event organizer.


• Developing and maintaining a comprehensive schedule of all
  committee meetings, setting up all meetings, taking minutes, and sending
  out accurately prepared minutes to the members.


• Identifying, managing, tracking, and monitoring processes
  within the Secretariat and across all committees.


• Developing and maintaining a stakeholder list as well as
  managing all communication with them.


• Coordinating all activities of the digital team, including
  website maintenance, content, social media, and other digital activities.


• Preparing weekly, monthly, and ad-hoc reports for the
  Secretariate chair and sharing all the relevant conference reports as
  required by all committees.


• Managing all printing and publications for the conference as
  well as travel & accommodation for the secretariat and planning
  committees, petty cash, and allowances.


• Developing systems to manage administrative functions,
  including a work procedure manual for the conference.


• Coordinating and supporting activities of outsourced
  accounting & Audit functions.

 

Key Qualifications and Skills

• Bachelor’s degree/diploma from a recognized institution.


• Proven work experience in project management and conference
  management.


• Minimum of 5 years of administrative experience in a
  management/supervisor position with a medium-sized organization.


• Excellent computer and ability to multitask.


• Strong event organizing, logistics, and problem-solving
  skills.

 

Interested candidates are
requested to forward their updated CVs and academic qualifications to recruit@virtualhr.co.ke stating the
subject heading CONFERENCE
ADMINISTRATOR by MONDAY,
17TH JULY 2023 clearly indicating their current and
expected remuneration (MUST),
daytime telephone contacts, and addresses of three referees. Only shortlisted
candidates will be contacted.